The document outlines safety expectations and requirements for contractors working at Sappi. It discusses the contractor safety qualification process, expectations around designating a safety representative and providing training. It also covers requirements for project safety plans, incident reporting, basic safety practices, personal protective equipment, confined space entry, hot work permitting, fall protection, and other safety topics. Contractors must comply with these safety policies and procedures in order to work at Sappi sites.

1. 1
Contractor Safety Orientation
Basic Safety

2. 2
Contractor Safety Pre-Qualification Process
• Contractors are required to
complete the qualification
process prior to working at
Sappi.
• How this works:
– Scoring system of 0 to 40
– 31 and greater: Accepted
– 24 – 30: Provisional Status
– Below 24: Rejected
• Annual renewal of
information (Changes)
• Items contractors are
rated on:
• Statistics
• Incidents
• Training
• Inspections
• Policies & Procedures
• Safety History
– How issues are
addressed

3. 3
Expectations: Contractor Safety Representative
• Designate a knowledgeable safety representative
• Identify the safety representative to your Sappi contact,
Safety, and Plant Protection prior to each job.
• Supply emergency contact list.
• Large projects shall have a full time safety
representative.

4. 4
Expectations: Contractor Training
• Contractors are responsible for training their employees
on basic safety policies and site requirements
• Proof of training shall be made available upon request.
• Site specific orientations can be done by a designated
trainer. Alternative = on-site video or video link
• Proof of current safety orientation
– Database Entry
– Hardhat Sticker
– Training Card

5. 5
Expectations: Project Safety Plan
• Sappi – Westbrook Contractor Project Plan is required
for each job.
• Plan reviewed with mill contact person prior to
beginning work. Signed & submitted.
• Job Safety Reviews are performed by Plant Protection
Department and the Area Supervisor when job contact
is not available.

6. 6
Expectations: Incident Reporting
• All incidents must be reported to Plant Protection
immediately.
• Contractors are responsible for investigating and correcting all
incidents involving their employees and subcontractors.
• Notify the mill contact person directly after any occurrence.
• Completed investigation report must be forwarded to mill
contact and Safety within 24 hours of incident. Include root
cause(s) and corrective action plan.
• A representative may be asked to participate in any mill
investigation.

7. 7
Expectations: Basic Safety
• Follow all regulations.
• Inform Sappi contact of unique hazards you may encounter
or create.
• Any safety devices disassembled must be returned to
working order.
– Work with your mill contact if safety equipment is not returned its
original design.
• Labels, guards, signs, and etc. shall be intact prior to
removing locks or returning a system to service.
• Contractors will perform safety inspections of their work area
and address deficiencies. If using outside inspector notify
Plant Protection before allowing on site.

8. 8
Expectations – Cont.
• Safety Data Sheets shall be provided prior to bringing
materials on site.
• Obtain permits prior to starting work (Hotwork,
Confined Space, Line Breaking, and Radiation devices
brought on site).
• Maintain good housekeeping practices at all times.
• Entry onto our property constitutes consent for vehicle
search / inspections.

9. 9
Expectations; Westbrook Cardinal Rules
• All personnel must follow site procedures for locking
out, tagging out or otherwise isolating energy sources.
• All personnel must follow site procedures for testing,
isolation, or entering a confined space.
• All personnel working at height must employ the
protection of standard handrails or other approved fall
protection system.
• The removal, disabling or bypassing of guards, safety
devices or alarms must be pre-authorized in
accordance with site procedures.

10. 10
Cardinal Safety Rules – Cont.
• All personnel performing cutting, welding or other
hotwork must obtain the appropriate permit prior to
commencing work.
• All personnel must follow site procedures related to the
labeling, storage, handling and personal protective
equipment requirements for hazardous chemicals.
• All employees are required to immediately report all
injuries and incidents.
• All personnel who operate powered industrial trucks or
other in-plant vehicles must follow established traffic
patterns, operating procedures and “Rules of the
Road”.

11. 11
Lockout / Tagout
• Lockout/tagout specifics are covered later in the presentation.

12. 12
Confined Spaces
• Any space that a person can fit into that is:
–Restricted in area
–Not made for human occupancy
–Limited in access and egress
–Potentially dangerous from a chemical or process
–Configured for entrapment
• Confined Spaces include but are not limited to:
–Storage Tanks, Process Vessels, Pits
–Boilers, Ventilation and Exhaust Ducts, Sewers
–Pipelines, Tunnels, Underground Utility Vaults

13. 13
Confined Space – Cont.
• Confined space permit must be
obtained from PPD before entry of
any confined space (call X4911).
• All workers shall wear the correct PPE
required for the specific job within the
confined space.
• Lifelines and harnesses shall be
utilized.
• Respiratory protection shall be
used when required.
Be Ready!

14. 14
Confined Space – Cont.
• Air checks shall be made before initial entry.
– Plant Protection performs initial monitoring.
• Contractor is responsible for continuous monitoring as
needed.
• Rechecks are required if the space is left unattended,
this includes after meals and rest breaks.
Tip: keep an attendant on duty and rotate breaks to
avoid waiting for a recheck.
• Rechecks are required when conditions on or around
the space have changed that could affect entrants.

15. 15
Confined Space – Cont.
•Confined Space Entry Procedures:
–Equipment is locked out
–Personal locks on lock out board
–Obtain permit from PPD
–Observer accounts for entrants as they enter and exit
the space. Record times on permit.
–The contractor shall provide an observer unless prior
arrangements have been made with your mill contact.
–When job is complete, confined space permit shall be
closed out and returned to Gate #9 upon job
completion or end of permit time.

16. 16
Confined Space – Cont.
• Observers Duties
–The observer shall always be at the entrance when there is
someone inside.
–Leaving the entrance with no one is inside invalidates the
permit. PPD must be called to recheck the hole.
–Maintain contact with person(s) inside the vessel.
–Tend to any lifelines or monitoring devices.
–Know location and operation of the nearest phone or radio
for emergency communications.
–Be aware of conditions in and around space and how to
recognize symptoms of chemical exposure.
• In case of emergency: Do Not Enter The Space!
• From mill phone: Call x4222 to initiate CODE 7
• From cellphone: Call 207-856-4911

17. 17
Hotwork Permits
• Burning, Welding, Cutting, Grinding or any work with an
open flame or spark producing device requires a hotwork
permit.
• To request a Permit call Plant Protection at X4911.
– Crew must be at the worksite with all fire protection devices in
place before receiving a permit. Save time by having your
worksite ready!
• Make sure all combustibles & flammables are removed or
shielded, and the area is clean, within 35 ft of the job.
• A proper Fire Extinguisher shall be at the work site.
• Permit is for the job or task only.

18. 18
Hotwork Permit – Cont.
• Permit is valid until the expiration time and date marked on the
permit. Call if you need an extension.
• A fire watch is required at all times even during “breaks”. Fire
watch must stay at the job a minimum of 1 hour after hotwork
activity is completed.
• Fire watch shall be 2 hours under the following conditions: wood
floors, fuel conveying systems, and steel plates over wood floors.
• Plant Protection reserves the right to extend a fire watch to
longer periods at their discretion.
• Open grated floors may pose additional hazards and require
additional fire watches.

19. 19
Hotworks - Welding and Burning
• Only trained and authorized users may perform gas cutting or
welding functions.
• Always wear appropriate PPE
• Welding screens and fire blanket must be used.
• Defective cables/hoses will be replaced or repaired
immediately.
• Housekeeping – coil hoses or hang hoses to prevent tripping
hazards and damage.

20. 20
Welding and Burning – Cont.
• Handle cylinders with care.
• Store cylinders properly with caps in place when not in
use. Turn systems off.
• All bottles shall be secured using a chain or cable, not
rope.
• When not in use cylinders will be stored in approved
locations and separated by material classification.
• All Flammable gas devices shall have Backflow valves,
Check valves, and Flashback Arrestors
• All portable and fixed systems shall meet all Federal,
State and Local requirements.

21. 21
Line Breaking
• What is it?
Breaking or working on any pipe line, connected
fitting, valve, pump, or vessel, including clearing of
blockages.
• Assume the line still contains the material. Consult
the SDS.
• Operations Department and SAPPI Contact must be
notified and precautions discussed before continuing
with work if line is under pressure and/or product is still
in the system.
• Line Breaking Permit is required for this type of work.
Contact Plant Protection PRIOR to breaking any lines.

22. 22
Fall Protection
•100% Fall protection shall be used when
working at heights above 6 feet.
•When working around equipment, fall
protection may be required at any height.
•Fall arrest systems shall be used with full
body harnesses. Safety belts are not
permitted.

23. 23
Fall Protection – Cont.
• Lanyards with shock absorbers that are the proper length
shall be used. Multiple lanyards shall not be connected
together at any time.
• Only proper anchor points shall be used.
• Alternative to full fall protection would be a work platform
with safety rails and kick boards.
• Movable platforms still require personal fall protection
devices.
• The contractor shall have a rescue plan.

24. 24
Ladders
• Utilize proper ladder for job (straight, extension, or step
ladders)
• All ladders must meet OSHA Standards and carry the
ANSI Label.
• Portable metal or wood ladders are not allowed on mill
property.
• Ladders shall be inspected prior to use and taken out of
service if deemed unsafe.
• All straight ladders must be tied off when in use.

25. 25
Scaffolding
• All Scaffolds shall be erected according to OSHA
regulations.
–Shall be permitted by a competent person. The
permit shall be displayed on scaffolding.
–The competent person shall be identified to the
project planner.
–Scaffolding shall be barricaded if unsafe to enter.

26. 26
Machine Guarding
• A machine guard is a barrier that prevents entry of any
body part into the point of operation.
• DO NOT remove, alter or disable machine guards while
the machine is running.
• Lock out equipment properly before removing guard.
Replace guards before start-up.
• Do not override, bypass or make any guard inoperative.

27. 27
Barricade
There are two types of
conditions that warrant the use
of temporary barricades:
 Danger! Red. The immediate
threat of death or serious injury.
 Caution! Yellow. An unsafe
condition that presents a lesser
threat to injury.

28. 28
Barricade – Cont.
The barricade must be positioned far
enough away from the hazard so that,
upon approach, the individual is not
exposed to the hazard.
A Barricade must completely surround
the hazard.
A good rule of thumb is to install the
barricade at least six feet from the
hazard.
A Barricade Tag must be completed
and attached to every side of the
barricade and visible upon
approach.
 A clearly legible description of the
hazard must be written.

29. 29
Barricade – Cont.
• When working in, around or passing through
Barricaded Areas:
– Always read the Barricade Warning Tag.
– Individual(s) may cross the yellow barricade once
they are aware of what the hazard is and take all the
necessary safety precautions.
– The area could require additional PPE.
–Only individuals who are authorized to repair the
conditions may enter a Red barricaded area.
–In the event that a barricade is found erected with no
description of a hazard, DO NOT CROSS THE
BARRICADE and contact Plant Protection.

30. 30
Barricade – Cont.
• If you come across the remnants of broken barricade tape,
you must consider the unsafe condition still exists. Do not
enter and contact Plant Protection.
• If the barricade will block runways or exits notify Plant
Protection and the SAPPI representative for the job.
• Alternate routes may be required and signage shall be
posted.
• Removing the barricade is the responsibility of the employee
that erected the barricade or a designate.
Never assume that work being
done by others is complete.
Respect all barricades.

31. 31
Hazard Communication
You have the “Right-to-Know”
Safety Data Sheets are
available 24 hours a day
Computerized system called
“Comply Plus”, aka Dolphin
Written policies available in
safety office and Hard Copy
SDS’s
Always check labels and SDS’s
The HMIS system is used at
the Westbrook Mill.
0 = minimal
4 = severe
GHS Icons in process.
GHS system
0 = severe,
4 = minimal.
KNOW WHICH SYSTEM
YOU ARE USING !!!!

32. 32
Hazard Communication – Cont.
• All contractors are required to comply with the HAZARD
COMMUNICATION STANDARD.
• All contractors must have Safety Data Sheets immediately
available for any hazardous substance brought onto mill
property.
• All hazardous materials must be properly identified and a
list given to Plant Protection and Safety.
• All hazardous materials must be identified by the
manufacturer with a warning label.

33. 33
Hazard Communications – Cont.
• Labels must identify contents with a name and HMIS /
NFPA ranking system that is recognizable / legible.
• General Hazard Category, must be identified
(flammable liquid, poison, etc.)
• If pipe labels are removed they must be replaced per
mill labeling system. Work with your mill contact for
replacement labels.

34. 34
Global Harmonization System
• New OSHA requirement. Employees must be trained
to understand
• New Icons:
• Combination of all hazard warning systems including
DOT
• Uses Pictograms for hazard warnings.
•
• Standardizes SDS formats

35. 35
Oil Spills
Immediately report all spills to
Plant Protection.
All spills are reportable!
If any oil spills into the floor drain
report it to the Treatment Plant
immediately. X 4537
Contain spill if possible.
Clean up spills to prevent
accidental slip and falls.

36. 36
Lead
Several potential sources of
lead at our facility.
 Paint
 Welding activities
 Boiler Ash
Do not disturb lead based
products.
Abatement activities are
performed by qualified
contractor and require a lead
plan.

37. 37
Asbestos Containing Materials
There is Asbestos found through
out the Mill.
 Friable (pipe lagging)
 Nonfriable (transite)
Mill survey available in Safety
office.
Abatement and remediation is
performed by qualified
contractors.
If you have questions or suspect
you have been exposed contact
your supervisor and Plant
Protection.

38. 38
Radiation
Radiation sources are located
throughout mill. They can be found on
paper machines, coaters and boilers.
All devices are identified with a purple
and yellow three blade propeller symbol.
If maintenance is required inside a
vessel, it must be locked out and
monitored. Contact PPD.
If bringing a radiation source on site,
moving an on site source, or using a tool
with an internal source a radiation permit
is required. Contact Plant Protection.
In case of an emergency
involving a radiation
source, the area must be
roped off 20 ft. in every
direction.
 Contact PPD at x 4222.

39. 39
Personal Protective Equipment
Contractors are required to wear PPE from gate to
gate.
 Head Protection
 Ear Protection
 Eye Protection
 Foot Protection
 Hand Protection
 Clothing Protection
 Chemical
 Welding
 70E Clothing

40. 40
Hardhats
Mandatory for all
construction projects.
Visitors/Vendors must wear
on site.
Only ANSI Z89 approved
hardhats are to be worn.
Hardhats are only to be
used as designed.
Bump caps are not to be
used by contractors at our
facility.

41. 41
Hearing Protection
Shall be worn throughout
the mill.
Exempt areas are labeled
throughout mill.
Contractors shall provide
their own hearing
protection.
If hearing aids are worn,
they must be removed in
areas requiring hearing
protection and proper
hearing protection must
be worn.

42. 42
Safety Glasses
• Approved eyewear only - must have ANSI Z87 stamp
• Minimum approved eyewear is safety glasses with
sideshields
–May need additional protection
• Polarized, dark tints, or mirrored glasses are not
acceptable inside the mill.
• Contractors provide their own safety glasses.

43. 43
Safety Shoes
 Must be worn in all areas of
the mill except the offices
 Must comply with ASTM
2413
 Be aware of heavy or sharp
objects
Protected toe is required.
Protected shank may be
required depending on task

44. 44
Hand Protection
Glove Policy!
Use gloves unless there is a
higher hazard like rotating
equipment.
Wear proper type for the job
(cut resistant, chemical, etc).
Use handles, holders, or
other aids whenever
possible.
Avoid rough, jagged edges.
Keep fingers away from pinch
points.
In good condition.
Note: In the past year 2
amputations have
occurred at SAPPI sites
from contractors using
drills to mix materials in
buckets and gloves being
caught by spinning mixer.

45. 45
Knife Policy
• A knife may be used if it is the only tool for the job.
• Locking blades only.
• If a blade is used special protective clothing is required
(unless it presents a higher hazard).
• Knife basics (cut away from the body, keep the knife
sharp, use properly, etc).

46. 46
Work Clothing
• Minimum requirements:
 Regular, unmodified T-shirt and pants.
 Any clothing worn in electrical rooms cannot have
logos or pictures larger than 5” x5”.
• No shorts, tank tops, mesh, half or sleeveless shirts.
• Dress for the job!

47. 47
Temperature Extremes
Heat stress: Extreme heat
disturbs the body’s cooling
ability
Disorders relating to heat
stress:
 Heat Cramps
 Heat Exhaustion
 Heat Stroke
Prevention of heat stress
 Keep Cool, Rotate on the job
Factors affecting heat stress
 Stay hydrated, wear proper clothing
Extreme Cold
Hypothermia and Frostbite –
Cold Environments.
Conditions leading to
Hypothermia and Frostbite
 Cold temps, liquid Nitrogen, Propane
Prevention of Hypothermia and
Frostbite
 Proper clothing, gloves, hats

48. 48
Housekeeping
Housekeeping & Safety are Closely Related:
• Return all tools, equipment and supplies to proper storage
after use.
• Coil hoses, cords when not in use
• Do not block aisles, passageways, eyewashes/showers,
electrical panels and/or fire protection equipment.
• Keep floors dry and free from spills
• Pick up after work is complete

49. 49
SAFE OPERATION: 1 ½ YARD DUMPERS
• Do not operate dumpers without training. See Plant Protection for
information.
• Always observe all SAFETY RULES of your company.
• Do not allow any material to extend from the dumper.
• The dumper will be secured by the safety chain to the handling vehicle
before being moved.
• Do not exceed the capacity of the dumper or the attached vehicle.
• Dumper should be secured by the safety latch when not dumping.
• All personnel should be clear of the area when dumper is in operation.
• Do not reach through or climb mast to trip dumper.
• Always use the pull hook to release the safety latch.
– Keep hands away from the dumper there are several pinch points.
• SEVERE INJURY MAY OCCUR!

50. 50
DUMPING THE 1 ½ YARD DUMPERS
 Lift dumper just above rim of the
receptacle.
 Unlock dumper to allow it to roll
forward to unload the contents.
 The design of the dumper works by
changing the CENTER OF
GRAVITY to unload. This may
require the forks to be Tilted
Forward Or Backward to release
pressure on the latch.
 Always return the dumper to a
locked position with the safety latch
secured.
 Never climb into dumpster.

51. 51
Floor Load
Green building signs
Per Square Foot (PSF)
Gross Vehicle Weight
(GVW)
Green and white striped
tape.
Watch for special signs
Know your travel plan.
• Bld’G No. 34
• Mens: 03-23-00-34
• EL. 48” - 0”
• Floor Capacity
• 100 PSF
• 4100# GVW
• Key Pan: CD-59473 14
• Ref. DWG: F-59228

52. 52
Sewer Grates
• Replace sewer grates after work is completed
• If damaged - report for repair
• Replace grates after repair is complete
• If grates are not replaced - construct barriers
• Grates load rating is lower than surrounding
floor load ratings. Scope out your path.

53. 53
Powered Industrial Trucks
Industrial trucks are
defined as follows:
 Power driven vehicles that
are used to carry, push, pull,
lift, stack, or tier material.
Does not pertain to earth
moving equipment.

54. 54
PIT – Rules of the Road
• What is Required when using PIT on Sappi Property:
–Licenses / Proof of Training (including road time)
–Proper PPE
–Pre-Op/ Check List
–Understand Sappi’s Rules of the Road

55. 55
Powered Industrial Truck – Cont.
All PIT’s capable of moving
in reverse under power shall
be equipped with a back-up
alarm.
 All PIT’s Operating inside
buildings must be equipped
with an amber strobe light
and the appropriate number
of driving lights.
PIT’s shall be equipped with
safety equipment that
protects the operators as
well as warns other vehicle
operators and pedestrians
of their presence.
 Operators of PIT’s are
required to wear seat belts
when they are provided.

56. 56
Safety Operation of PIT’s
• Any PIT operating inside a building must have its driving
lights and amber strobe on.
• When operating inside a building, the operator must slow
down at all intersections and stop at marked
intersections. Always sound horn before entering any
intersection.
• Operators and passengers shall keep all body parts within
the riding compartment while a PIT is in motion.
• All operators and passengers will enter and exit PIT’s only
when the PIT is at a complete stop.
• Passengers are not allowed to ride in or on PIT’s unless
the vehicle is designed to accommodate passengers.

57. 57
Safety Operation of PIT’s – Cont.
• No one shall operate a PIT with loads that exceed the
vehicle’s rated load capacity.
• Never leave a PIT running while it is unattended.
“Unattended” means that the operator is 25 feet or
more away, or the PIT is not in view.
• Use gloves when changing LP bottles.

58. 58
Safety Operation of PIT’s – Cont.
•Etcetera:
–No use of mill vehicles without written
approval.
–If a contractor is using their own vehicle or
equipment, they must have proof of Vehicle
Training – including hands-on component.

59. 59
Safe Operation of Vehicles
• Operator is responsible for the safe operation of his/her
vehicle at all times.
• Limit to Prudent Speed (5 mph max in runways)
• Maintain a safe distance between Vehicles
• Operators shall Slow Down and Sound Horn at all cross
aisles.
• Stop at all Stop Signs.
• No passing other vehicles moving in the same
direction.
• No riding in the back of open vehicles.

60. 60
Pedestrians
• Pedestrians have the right of way.
• Trucks shall not be driven up to anyone standing in
front of a bench or other fixed objects where they
maybe pinned.
• Do not stand or pass under elevated portion of vehicle.

61. 61
Loads
• When loading / unloading trucks or trailers, brakes shall
be set and wheels blocked to prevent movement of
trucks.
• Flooring of trucks and trailers shall be checked for
breaks or weaknesses.
• Overhead guards must be on vehicles.
• If the load being carried obstructs forward view of the
driver, the driver shall travel with the load trailing.
• Travel with the load no more than 4 to 6 inches off the
floor.

62. 62
Powder Actuated Tools
• PAT’s are those activated by a gunpowder cartridge.
• Only trained and authorized users may use PAT’s.
Licenses must be on operator during use.
• The project engineer must authorize use of PAT
• Clear area - Do not allow people behind the work area
while PAT is being operated.
• Powder / Charge needs to be secured.

63. 63
Electrical Hazards
• All voltage shall be considered dangerous.
• Only authorized users will be permitted to open control
panels.
• LO/TO procedures are required for work on electrical
devices.
• Use appropriate PPE in accordance with NFPA 70E.
• All extension cords must be of three wire type and in
good condition.
• If there is a problem - sparking, smoking - de-energize
and report.
• If a fire danger is present - call a Code 7 at:
• Mill phone: x4222
• Cell phone: 207-856-4911

64. 64
GFCI
• GFCI’s are required for all electrical connections.
• Hazards are created when equipment is not properly
maintained.
• Inspection program required for all GFCI units.

65. 65
Excavation Activities
• Compliance with all applicable state, federal and local
regulations.
• Review of site for buried utilities or other issues shall be
performed prior to excavation.
–DIG SAFE
–ON TARGET
–Environmental Department
• Protect all openings - DO NOT leave unguarded or
unprotected.
• Low light conditions require special warnings.

66. 66
Available Resources
 Your SAPPI representative -
know the name!
 Department Asset Managers and
Planners
 Plant Protection X4911

67. 67
Summary
•If in doubt - ASK!
•Pay attention to your surroundings (Above, Below,
Behind, and In what you are working on)
•Keep yourself and your co-workers SAFE.

68. 68
Any Questions?