The document discusses changes to faculty pay at Arizona State University to align it with academic contract dates. Key points include: - Faculty pay will now be prorated for the first and last pay periods of the academic year based on days worked within each pay period. - The decision was made by the Provost's Office in consultation with Financial Services and the Office of Knowledge Enterprise Development. - An online renewal process will be implemented to manage faculty contracts going forward, replacing the previous short work break system. - The changes aim to correctly pay faculty salaries over the term of their academic year contracts from August to May.

1. Contract Pay

6. From: Mark Searle Sent: Friday, April 01, 2011 5:20 PM To: DL.WG.PROVOST.AdminFaculty; DL.WG.PROVOST.Contract; DL.WG.PROVOST.TenTrk; DL.WG.PROVOST.AP Cc: Elizabeth Capaldi; Sheila Ainlay; Kevin Salcido (HR); Terri Deasey; DL.WG.DEANS; Carol Peplow Subject: Message to faculty Colleagues The University implemented PeopleSoft several years ago to address a critical need to replace an old and failing HR/Payroll system that could no longer be supported. Given the short time we had to implement the new system, some of our preferred practices could not be implemented at the time. One such practice was aligning the salary payments to faculty and academic professionals who are on nine month appointments and paid over nine months with the actual academic year appointment period (August 16th to May 15th). We are now in a position to implement this change. So, beginning with the 2011-12 academic year, those who are on 9 month appointments and paid over 9 months will be paid based on the period of the appointment between August 16, 2011 and May 15, 2012. That means that if the academic year begins in the middle of a pay period, the individual will receive that portion of their pay for the period worked in that pay period. Similarly, at the end of the academic year, should it end in the middle of a pay period, then the salary paid would be proportionate to the time worked in the pay period. This does not change total pay in any way – it ensures you receive all of the nine month salary for the associated nine month appointment period. If you receive additional funds from external or internal sources for summer pay, then those will be paid during the pay periods between May 16 and August 15. Please note that this will have no effect on the salary payments for faculty and academic professionals who are paid their nine month salary over 12 months. Mark S. Searle Vice President for Academic Personnel Arizona State University 300 E. University Ave, Suite 420 Tempe, AZ 85287-7805 Phone: 480-965-7405 Fax: 480-965-0785

21. PTR Changes Contract Pay

24. Main Page Changes

28. Contract Data

32. Annual Benefits Base Rate

33. Online Renewal Contract Pay

39. Key Dates for Renewal Pages Date 7/13 Conversion of ACD’s and GRD’s who are on Short Work Break to Comp Frequency C. Auto Renew population renewed from 8/16-5/15 7/25 Online Renewal Page Open 8/10 Second Conversion of GRD’s who had an end date of 8/7 8/11 Employees who were part of the second conversion are available through the online renewal pages 8/18 All renewals that have a start date from 8/8-8/19 must be submitted and approved by this date

46. Canceling From Mass Renewal Page

47. Returns

52. Contract Pay Changes

61. Pay Calculator – Contract Increase

62. Comparison – Contract Increase *Remember that changes to Contract Pay are calculated from the beginning of the pay period. Pay period: 1 2 3 4 5 Total Lump Sum: 2000 2000 2000 10,000 4000 20,000 Recalculated: 2000 2000 2000 7000 7000 20,000 Mid-Contract: 2000 2000 2000 6800 6800 19,600

67. Pay Calculator – Contract Decrease

68. Comparison – Contract Decrease *Remember that changes to Contract Pay are calculated from the beginning of the pay period. Pay period: 1 2 3 4 5 Total Lump Sum: 4000 0 2000 2000 2000 10,000 Recalculated: 4000 1500 1500 1500 1500 10,000 Mid-Contract: 4000 2100 2100 2100 2100 12,400

69. Paycheck - Lump Sum

70. Multiple contracts

74. Exception Processing

75. View Only Contract Pay Page What you can see to help research issues.

76. Contract Pay Page

78. Contract Actuals

80. Additional pay Dashboards

81. Additional Pay Page

83. How to View a Contract Employees Paycheck

84. PARS- Payroll Action Request

85. Sick Leave Accruals

86. Employee Benefits Impact Contract Pay

97. Contract Pay Resources Website, Calculator, Who to Contact, ETC

99. Academic Pay Calculator

101. Who to Contact?