This document outlines potential issues that could arise during the production of an IRN BRU advertisement and contingency plans to deal with them. It identifies four categories of issues: technical, organizational, logistical, and personnel. Several potential problems are listed under each category along with the expected effect on production, a proposed solution or control measure, and the person responsible. Some examples include not having enough people if someone is ill, technical issues with camera equipment, poor audio or video quality, weather interfering with recording, loss of recorded work, and rooms not being available as scheduled. Contingency plans include postponing recordings, borrowing equipment, testing equipment functionality, backing up work, and efficiently using facilities. The responsibilities of crew members are also defined

1. ContingencyPlanning
ProjectTitle:IRN BRU advertisement
Consider:1.Technical [camera, equipment,etc], 2. Organisational, 3. Logistical and 4. Personnel
Ideally4 or 5 for each
Pot. Problem Effecton Production Solution/Control PersonResponsible
One ofthe team is ill/
is not in college onthe
day of the recording
We donot have
enoughpeople todo
all the tasks and
properlyrecordour
sceneswithinthe time
we have.
To postpone the
productionof the
recordingtolater onIn
the weekwhenthe
person isback in
college.We could
potentiallyrecruit
someone fromthe
classin a different
groupto fill inforthe
absentperson
dependingontheir
role inproduction.
Whoeverisabsentwill
be responsibleforthe
issue,howeverboth
the rest of the team
and the personabsent
to workaround the
issue andto informthe
othersof what is
happeningandwhen
the issue can be
resolved.
The camera is not
functional due to a
technical issue with
the equipment
We are unable to
record anythinguntil
anothercamera
becomesavailable
whichwill mostlikely
be a differentday.
We couldborrow a
camera fromanother
groupprovidedthat
theyhave finished
earlyand can lendthe
equipment.Otherwise
to have the camera
fixedbysomeone with
technical expertise.If
the SD card islost/
brokenwiththe
recordings, thenwe
will needtore-record
the footage if itis
permanentlylost.
Thiswouldbe the
responsibilityof the
crew to keepthe
equipmentsafe and
accountedforso any
damage or lossof work
will be the crew’s
problem, howeverhelp
formotherpeople may
be neededtofix the
problem.
Correctly record using
the camera
The footage isnot a
goodquality due to
poor use of the
equipmentorthe
equipmentisnot
functioningcorrectly
resultinginblurry
footage or the footage
isnot the correct
definition.
The person/people
whoare usingthe
equipmentcheck
before anyof the
shootingthatthe
footage isgoingto be
as intendedandinthe
format, that we
require toproduce the
work. Also, the
The personoperating
and recordingthe
footage isresponsible
for the camera andthe
footage recordedon
the SD cards safetyand
quality.
Poor audio/no audio
whenrecording
If the microphoneson
the cameras are used,
theywill be poor
qualityandwill notbe
The Audiocan be
testedbefore the
shootto make sure
that the soundisclear
Jamesisresponsible
for the recordingof
audioand videoand
shouldcheckthe

2. able to be usedforthe
shoot. Furthermore, if
we use a shotgunthe
audiowill be recorded
separatelyformthe
video,thiswill mean
that the filesmustbe
compatible and of
goodquality.
and isgood quality,
alsocheckingthe
settingsonthe
equipmenttomake
sure that theyare
correct.
equipmentbefore the
firstshootso that we
do nothave to re-
record anyscene and
can make most of the
time inthe studioand
on set.
Weatherissuesstop
us from recording
If there is a thunder
storm Itmightdisrupt
the lightingandaudio.
Checkthe weather
forecastforthe dayof
the recordingto see if
the weatherwill
disruptourrecording.
It iseveryone’s
responsibilitytobe
readyto move times
and change plans
shouldthere be a
reasonto not be able
to record.
Loss of recording/
work
If the SD card withthe
workis lostor broken
it will resultinusre-
recordingthe work
whichwill take too
much time andbe
ineffective.
Make sure to back all
of the work and
footage formeachday
to multiple storage
devicessothatif there
isany corruptionor
lossof work there are
multiple backupstobe
used,thisalsomeans
that the workcan be
accessedbyeveryone.
The SD card will be
everyone’s
responsibilitytokeep
safe as it will be puton
everyone’scomputers.
Rooms are in use/ not
available
If anothergroup is
usingthe Studioroom
whenwe planon
recordingitis unlikely
we can share the
space.This meansthat
we needtowork
aroundothergroups
and theirrecoding’s.
Onlyuse the studiofor
the minimumamount
of time sothat
everyone canuse it
includingus.
It iseveryone’s
responsibilitywhatis
usingthe studioand
college tomake sure
that everyone isable
to gettheirtime with
the green-screen.