Tips on how you can improve your computer productivity.

1. Improving your
computer
productivity

2. Dominik Lukeš
Digital Learning Technologist

3. What to expect
How to get the most out of today

4. Today
• Menu of
options
Soon
• Choose what
works
• Allocate time
Long term
• Practice
• Reflect

5. Productivity is a
set of skills
Skills need
practice
Practice needs
focus

6. Why computer
productivity
What do we mean by productivity

7. Being more
productive with
every day
computer tasks
Being more
productive by
using
computers

8. Why
Save time
Improve
focus
Reduce
health
impact

9. What helps you be more productive
repetition
memory load
decision making load
eye strain
hand / shoulder strain
reduce

10. How to achieve the reductions
Remove
distractions
Display
information
side by side
Display only
information
you need
Use
keyboard
NOT mouse
Switch
windows
less
Do less
retyping

11. Productivity
Keyboard
over mouse
File
organisation
Screen
organisation
Utilities
Productivity
with
common
applications

12. Keyboard over
mouse

13. Keyboard
shortcuts
Typing in
commands

14. What keyboard
shortcuts do you
use?

15. Do you know how to type a keyboard shortcut?

16. Step 1: Press and hold control keys

17. Step 2: Press other keys while holding ctrl keys

24. The forgotten 3

25. Ctrl-Z, Y Undo / Redo
Ctrl-C, X, V Copy, Cut, Paste
Win-Tab
/ Alt-Tab
Switch windows / Display task
switcher
Ctrl-W / Alt-F4 Close window / application
Win key Start Windows search
Tab, Enter, Esc
Jump between fields, confirm
entry, cancel

26. Shortcuts for text
manipulation and
navigation

27. Arrow keys, Home, End, PageUp, PageDown

28. Shifts selects
+

29. Ctrl extends reach
+

30. Alt-Shift moves text (only arrow keys
+

31. Tab indents

32. Arrows, Home /
End, PgDn / Up
Move cursor in text
Shift + move key Selects the text by move
Shift + move key
Extends jump point (by word, by
paragraph, by page, end of doc)
Tab / Shift Tab Extends outline level
Alt-Shift-Arrows
Move text up down / in outline
level
Text navigation and manipulation

33. Typing in commands

34. Bookmarks in Chrome
Search engines + Tab
Tell me what you want to do - Office 365
Launch apps by typing
Choosing from lists
Search over look

35. Bookmarks in Chrome come up first in search

36. Start typing wik, press tab and then type query

37. It works with many other websites with search

38. Alt-D on Windows, Ctrl-L on all

39. Tell me what you want to do?

40. Alt-Q puts you in the search

41. Also works in Google Docs

42. Win key opens search interface

43. Wox on Windows or Spotlight on Mac also do

44. … also a handy calculator

45. … also a handy calculator

46. Vimium is a Chrome plugin for browsing with keyboard
Press F to
display
shortcuts

47. Type Shift T to search tabs

48. Type Shift-? to get a list of commands

49. Other tips

50. Combine mouse and click
Use scroll wheel
Learn scroll features of
your touch pad

51. How to learn
keyboard shortcuts

52. Routine - force yourself
Mnemonics
Cue Cards

53. Digiknow computer productivity CueCards

54. Screen organisation

55. Maximise text / viewing area
Remove distractions
Windows side by side
Keyboard shortcuts

56. Maximise text

57. Bad for your health

58. Better

59. Best

60. Ctrl-+
Ctrl-scroll
Ctrl-Shift-< / >
pinch and zoom

61. zoom to fit
zoom to text
reduce toolbar

62. Windows on screen

63. 2 monitors
2 windows
Minimise / full screen
Win-Tab and Alt-Tab

64. 2 monitors help you see important info side by side

65. You can also see 2 windows on one monitor

66. Win-Tab shows Task View

67. Send current window to another monitor
+

68. Snap window to side and resize it
+

69. Maximize vertical windows size (snap to top/bottom)
+

70. Make window full screen
+

71. Minimise window
+

72. Minimise window
+

73. Win-Tab
Alt-Tab
Show Task View
Switch windows
Win-Ctrl-
LEFT/RIGHT
Move windows between monitors
Win-UP/DOWN Maximise / minimise window
Win-Shift-
UP/DOWN
Maximise window vertically
Win-D Show desktop
F11 Make browser full screen
Text navigation and manipulation

74. File organisation

75. Long names
Number files / folders
Tree structure
File extensions

76. Numbered names reduce visual search

77. Click in folder and type first letter to quickly select

78. File trees make a lot of sense

79. File trees make a lot of sense

80. Showing file extensions will reduce errors

81. Showing file extensions will reduce errors

82. Win-E opens File Explorer

83. Search makes looking for files even faster

84. Ctrl-E opens search, arrows select file
+

85. F2 renames files and folders

86. FreeCommander is a great file management utility

87. Multifile rename can save you loads of time

88. Ctrl-B shows all files in subfolders, Ctrl-Y filters

89. Utilities

90. Clipboard
managers
Password
managers
File managers
Launchers File search File backup
Automation Synchronisation
Screen shot and
recording
Text expanders
Browser
extensions

91. My favourite online services that keep me in Sync
LastPass
• Password manager
Pushbullet
• Send tabs between
phone and computer
Dropbox /
Onedrive
• Sync files
Crashplan
• Backup files
IFTTT / Flow
• Create triggers for
online services (e.g.
file tweets in Evernote)

92. My favourite productivity utilities
Ditto
• Clipboard
manager
Wox
• Lightweight
app launcher
Everything
• Lightning fast
file search
ShareX
• Powerful
screenshot tool

93. Clipboard manager will save your life

94. Clipboard manager will save your life

95. Clipboard manager will save your life

96. My favourite Chrome plugins
Headings
map
Vimium
Tabs
Outliner
Last
Pass

97. Productivity in
specific applications

98. Alt-Q
Ctrl-E to
search in
Outlook
Assign
shortcuts in
Word
Navigation
pane in Word
F5 / Shift F5
in PowerPoint
F12 – Save
as in Office
Find and
replace –
Ctrl-F / H
Word Ctrl-Z
for
autoreplace
Shortcuts to
files into start
menu
Office 365 –
Quick Access
Toolbar

100. How to learn more

101. "Keyboard shortcuts for ..."
Settings
Change logs
Lifehacker blog
Schedule learning time

102. Digiknow computer productivity CueCards

103. Digiknow computer productivity CueCards
digiknow.sbsblogs.co.uk

104. Thank you
This presentation was created by Dominik Lukes
and it is made available under Creative
Commons Attribution license