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Explorebasi c menus, functions , and shortc uts in Ex cel. Customizeri bbon, use templates, enterdata, appl yc onditional formatting, and more.Enhance your Exc el skills!
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M
i cros oft EXCEL Basi cs January 22, 2015An Overview oftheBas ics
Basic M
enus • EXCEL has gone to a ribbon-like menuthat •mimi cs WORDand otherMic ros oft programs •The firs tthing on themenuis FIL Eand this i s • where youget tobasi c c ommand functions • The butt
onyouwil l probably most often use • onthis menu is OPTIONS.• OPTION Sallows youto changefeatures of• the program.
TheOptions Command •Don’tchange these functions unles s you are sureofwhatyouare doi ng •Mos tpeopleneverneedto change these settings • Changingthes es ettings canc hange theway the program operates •The OPTION s you wil l most us eare“ CustomizeRibbon” and“ Quick Ac cess Toolbar”
Getti
ngHelp • Clic kontheatthe top of the page• Type in yourques tion• H
i tthegreen arrow orEN TER• To seea lis tof keyboards hortcuts, hit AL
T+H
Saving, Opening, and Us ing Templates • Savi ng is s imple: FIL E SAVEAS• Follow the ins truc tions • Templates are on themenuforyoutouse •L et’s look at some EXAM
PLES
Windowing •Theremay be times when youneed to s eetwo works heets at the same time •This is useful in comparing year to yeardata •The steps are:1. Clic k on the firs tworksheet.2. Selec t“view” and then “New Window.” 3.Select the sec ondworksheet.4. In the View tab, window group, cl ick ArrangeAll. Abox wil l open.5.Selec thowyou want to viewit.• EXAMPLE
FourTypes ofEntries intoEXCEL Cel ls • Text• Numbers • Formulas • Functions Pi ctures andc harts donot ex isti na cell.Theys itontopofthec hosen cell.
ThedefinitionofFUN CTION … •Thingthat does s ome stuff
Enteri ng and EditingInformation • Move the marquee to the cell • Type theentry •Then pres s ENTER oruse a curs or arroworc lic kingonanother cell • Thetext, number, etc ., may be larger thanthec el l andi twill appear to be inmanyc ell s, but it“ res ides ” in the cel l youfirst typed in
Us ing the AutoFill H
andl e• Thi s i s one ofthec ooles tthings • Itmakes creating lists muc heas ier •Watc hthis

Creating aCustom Li st• Cli ck the Fi letab and thenc lic kOptions .• TheExc el Options di alogbox appears.• Click theAdvanced tab.• The Advancedoptions appeari ntheright pane. • Clic ktheEdit Custom Lis ts butt
oni nthe General s ection.• TheCustom Lis ts dialog box appears .• Clic ki nsi de the Li stEntri es lis tbox and thentype each entry(inthe desiredorder), pressi ng Enteraft
er each lis titem. •Clic ktheAdd button.• EXAMPLE
Conditional Formatti
ngof Cells •Conditional formatting enables EXCEL toc hange the formatting ofc ells basedonthec ell ’s c ontent.• This i s s imilar to whatwemight do with a highli ghteri fwe were sc anningthrough areport. •Whenwe see somethingthatmatc hes the conditions inour minds , wehighlightit.• Ex ample
Selec ting Cells , Rows , andColumns •The shift and control keys are very important when selec ting multiple cells. •Shift keys elects many cells at onc e. •TheCTRL key selects one additional cell ata time. •Insertand delete columns is as simpl eas hi ghlightingtherow or col umnandc lic kINSERT or D
EL ETE• Rows will always be inserted above andc olumns to thel eft
OtherBas ic Commands • Renaminga W
orks heet –Double-Clic konthe tab atthe bott
om.Typethenew sheetname.• D
on’t forget the most important button…. UN D
O!!!!
Formatti
ng• N umber Tab – gives you spec ific control over hownumbers and dates wi ll bedisplayed •Centeringa Ti tle overa Table –Select all the cells across whic hyou wantthe title centered.Pres s the“ M
erge and Center ” butt
on. •Alignment –Control s how the contents of ac ell are ali gned: vertical, hori zontal, rotation, etc .It allows youto:1.Wrap text– createmultiple-linedisplay2. Shrink to fit –automatically adjus ts the fontsi ze3.Mergec ell s – twoormore cells bec omeone
H
as thi s everhappenedto you? • You want thi s – as imple date• Youget this –weirdnes s!• D
o youknowwhatthatmeans ?• Microsoft has formatted all computers tos elec tJanuary 1, 1900, as adefault date.• The numberyouare seeingis thenumber of the dayas if counting fromthat defaultdate.
Border Tab• Thebordertab allows youtopl ac eli nes of various s tyl es and colors around the selected cells. •Toappl ya border:1.Selec tStyl eand Col or, then… 2. Us ethepres ets , or… 3.Click ontheBorder sec tions, or… 4.Cl ick directlyi nthepreview window.5.OK!L et’s look at anexample!
Trans posing Text •Whathappens i fyoutype yourrows i nc olumns and yourc olumns in rows .Yous imply transpos e.• H
ighli ghtthearea thatneeds tobe“ swapped” and sel ect COPY fromthe edit menu • M
ove tonew cell and select “Pas teSpecial” from theedit menu– chec kthe transpose box • Ex ample
Other Functions ofEx cel •Workingwith lis ts • Creating Charts • Create andc ons oli dateworkbooks • Edi tdata •Somanymorethat itwoul drequire days oftraining
Contactme… • Jodie M
oorhead Monroe City Sc hools Instructional Technology2101 Rosel awnMonroe, LA 71201(318)325-0601, ext.5402 jodie.moorhead@mcs chools.net
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i cros oft Ex cel
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i cros oft Ex cel
Microsoft Ex cel.Wal king Through a Tutorial htt p://www.fgcu.edu/s upport/offi
ce2000/exc el /.What’s thi s?. So afterhitting cancel….Solution .The Cancel butt
on was notreally Cancel. For this case, cl os ethebrowserwith the x N ow, run yours pywareand …. TheStandard Tool bar.
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i crosoft Ex cel
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i crosoft Ex cel
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(l ogic al 1, [logical2], ...) OR =OR(logical1, [logical2], ...)N OT =N OT(logic al) IF
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Ex cel:Basic s
Ex cel:Basic s
Ex cel: Basic s. Exc el Obj ects, U s erInterfac e, and D
ata Entry.The Ex cel U ser Interface. Common Features Appli cation Wi ndow TitleBarMenuBar Toolbars Status BarWorksheet Wi ndow W
orks heetInputArea Row and ColumnHeadings Sheet Tabs Scroll Bars .Excel Objects .Excel Appli cation
INTROD
U CTORYMICROSOFTEXCEL Les son1 –Exc el Bas ics
INTROD
INTROD
U CTORYMICROSOFTEXCEL Les son 1 –Exc el Bas ics. Objectives .D
efine theterms s preads heet and worksheet .Identify the parts ofthe works heet.Movethe highlight inthe works heet.Select cel ls and enter datain theworksheet.Editc ells .Find andrepl ace data.
Ex cel Basic s
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Ex cel Bas ics .Created by Barbara Pits inger. What is Exc el. M
ic ros oft Ex cel is an electroni c s preads heetprogram.Excel’s Format. The workbookc onsis ts ofrows andc olumns.Rows are identified by numbers .Columns arei dentifiedbythe letters of the alphabet.
Ex cel Basic s
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Ex cel Basic s.BradYundtbyundt@alum.mi t.edu. ImportantFeatures of Ex cel .Us eful Func tions COUN TIF, COU NTIFS, SU MIF
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IFSData manipul ationData importing&c onditioning Tex tto Columns SortingFilteringG rouping, Subtotali ng Whati fanalysi s Data Table Goal Seek, Solver
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i cros oft Ex cel
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i cros oft Ex cel
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i cros oft Ex cel.Working wi thExc el Lis ts, Subtotals andPivot Tables. H
aves tudents OpenWord.Excel L ists.A common us eofa spreadsheet is to manageli sts of data. Exc el l ists c an be usedto repli catea database (each columni nExc el i s a fiel d, and each row is arecord)
Microsoft Ex cel Basi cs
MicrosoftExcel Basi cs. PatBeras tegui-EgenSH
ARE93 -Sess ion 7252pregen@egenc ons ulting.com. Exc el Components .Ti tleBar Shows theactive doc umentname andc an mi nimize, maxi mize, orc lose theapplicationwindow.MenuBar
Ex cel Basic s
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• Microsoft EXCEL Basics
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• Explore basic menus, functions, and shortcuts in Excel. Customize ribbon, use templates, enter data, apply conditional formatting, and more. Enhance your Excel skills!
• excel functions
• customize ribbon
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• Microsoft EXCEL Basics January 22, 2015 An Overview of the Basics
• Basic Menus • EXCEL has gone to a ribbon-like menu that • mimics WORD and other Microsoft programs • The first thing on the menu is FILE and this is • where you get to basic command functions • The button you will probably most often use • on this menu is OPTIONS. • OPTIONS allows you to change features of • the program.
• The Options Command • Don’t change these functions unless you are sure of what you are doing • Most people never need to change these settings • Changing these settings can change the way the program operates • The OPTIONs you will most use are “Customize Ribbon” and “Quick Access Toolbar”
• Getting Help • Click on the at the top of the page • Type in your question • Hit the green arrow or ENTER • To see a list of keyboard shortcuts, hit ALT+H
• Saving, Opening, and Using Templates • Saving is simple: FILE SAVE AS • Follow the instructions • Templates are on the menu for you to use • Let’s look at some EXAMPLES
• Windowing • There may be times when you need to see two worksheets at the same time • This is useful in comparing year to year data • The steps are: 1. Click on the first worksheet. 2. Select “view” and then “New Window.” 3. Select the second worksheet. 4. In the View tab, window group, click Arrange All. A box will open. 5. Select how you want to view it. •
EXAMPLE
• Four Types of Entries into EXCEL Cells • Text • Numbers • Formulas • Functions Pictures and charts do not exist in a cell. They sit on top of the chosen cell.
• The definition of FUNCTION… • Thing that does some stuff
• Entering and Editing Information • Move the marquee to the cell • Type the entry • Then press ENTER or use a cursor arrow or clicking on another cell • The text, number, etc., may be larger than the cell and it will appear to be in many cells, but it “resides” in the cell you first typed in
• Using the AutoFill Handle • This is one of the coolest things • It makes creating lists much easier • Watch this
• Creating a Custom List • Click the File tab and then click Options. • The Excel Options dialogbox appears. • Click the Advanced tab. • The Advanced options appear in the right pane. • Click the Edit Custom Lists button in the General section. • The Custom Lists dialog box appears. • Click inside the List Entries list box and then type each entry (in the desired order),
pressing Enter after each list item. • Click the Add button. • EXAMPLE
• Conditional Formatting of Cells • Conditional formatting enables EXCEL to change the formatting of cells based on the cell’s content. • This is similar to what we might do with a highlighter if we were scanning through a report. • When we see something that matches the conditions in our minds, we highlight it. • Example
• Selecting Cells, Rows, and Columns • The shift and control keys are very important when selecting multiple cells. • Shift key selects many cells at once. • The CTRL key selects one additional cell at a time. • Insert and delete columns is as simple as highlighting the row or column and click INSERT or DELETE • Rows will always be inserted above and columns to the left
• Other Basic Commands • Renaming a Worksheet – Double-Click on the tab at the bottom. Type the new sheet name. • Don’t forget the most important button…. UNDO!!!!
• Formatting • Number Tab – gives you specific control over how numbers and dates will be displayed • Centering a Title over a Table – Select all the cells across which you want the title centered. Press the “Merge and Center” button. • Alignment – Controls howthe contents of a cell are aligned: vertical, horizontal, rotation, etc. It allows you to: 1. Wrap text – create
multiple-line display 2. Shrink to fit – automatically adjusts the font size 3. Merge cells – two or more cells become one
• Has this ever happened to you? • You want this – a simple date • You get this – weirdness! • Do you know what that means? • Microsoft has formatted all computers to select January 1, 1900, as a default date. • The number you are seeing is the number of the day as if counting from that default date.
• Border Tab • The border tab allows you to place lines of various styles and colors around the selected cells. • To apply a border: 1. Select Style and Color, then… 2. Use the presets, or… 3. Click on the Border sections, or… 4. Click directly in the preview window. 5. OK! Let’s look at an example!
• Transposing Text • What happens if you type your rows in columns and your columns in rows. You simply transpose. • Highlight the area that needs to be “swapped” and select COPY from the edit menu • Move to new cell and select “Paste Special” from the edit menu – check the transpose box • Example
• Other Functions of Excel • Working with lists • Creating Charts • Create and consolidate workbooks • Edit data • So many more that it would require days of training
• Contact me… • Jodie Moorhead Monroe City Schools Instructional Technology 2101 Roselawn Monroe, LA 71201 (318) 325-0601, ext. 5402 jodie.moorhead@mcschools.net
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• Microsoft Excel. Walking Through a Tutorial http://www.fgcu.edu/support/office2000/excel/. What’s this?. So after hitting cancel…. Solution . The Cancel button was not really Cancel. For this case, close the browser with the x Now, run your spyware and …. The Standard Toolbar.
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• INTRODUCTORY MICROSOFT EXCEL Lesson 1 – Excel Basics
• INTRODUCTORY MICROSOFT EXCEL Lesson 1 – Excel Basics
• INTRODUCTORY MICROSOFT EXCEL Lesson 1 – Excel Basics. Objectives. Define the terms spreadsheet and worksheet . Identify the parts of the worksheet. Move the highlight in the worksheet. Select cells and enter data in the worksheet. Edit cells. Find and replace data.
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• Excel Basics. Brad Yundt byundt@alum.mit.edu. Important Features of Excel. Useful Functions COUNTIF, COUNTIFS, SUMIF, SUMIFS Data manipulation Data importing & conditioning Text to Columns Sorting Filtering Grouping, Subtotaling What if analysis Data Table Goal Seek, Solver
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• Microsoft Excel Basics
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• Microsoft Excel Basics. Pat Berastegui-Egen SHARE 93 - Session 7252 pregen@egenconsulting.com. Excel Components. Title Bar Shows the active document name and can minimize, maximize, or close the application window. Menu Bar
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Jan 07, 2025
ex cel functions
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formatting cells
exc el tips
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Getti
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O!!!!
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Ex cel Basic s
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Ex cel:Basic s
Ex cel:Basic s
INTROD
INTROD
INTROD
Ex cel Basic s
Ex cel Basic s
Ex cel Basic s
Ex cel Basic s
, SU M
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Ex cel Basic s
Ex cel Basic s
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Mic ros oft EX CE L B asic s
Jan 07 , 20 25
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Exp lor e b asi c m en us, fun cti ons , a nd sho rtc uts in Ex cel . Cu stom ize rib bo n, use tem pl ate s, ent er d ata , ap ply c ond itio nal for ma ttin g, and mo re. En ha nce yo ur E xc el s ki lls!
exc el fun ctio ns
custom ize rib bo n
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Mic ros oft EX CE L B asic s
An Ima ge /Lin k bel ow is p rov ide d (as is) to d ow nlo ad pr ese nta tion Co nt ent is p rov ide d t o y ou AS IS f or y ou r in for mati on an d p ers on al u se onl y. Dow nlo ad pre sen tati on by cli ck this lin k. Du ring do wn loa d, if y ou c an 't g et a p res enta tio n, t he file m ight be de lete d by the pub lis her .
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Mic ros oft EX CE L B asic s J anu ary 2 2, 2 015 An O ver vie w of th e B as ics
Bas ic Me nus • EX CEL ha s g one to a ribb on- like m en u th at • m imi cs WO RD an d o the r M icr oso ftp rog ram s • T he first thin g o n t he me nu is F ILE an d this is • w he re y ou ge t to ba sic co mm an d fu nc tion s • T he button you w ill pro bab ly m ost often us e • on thi s m en u i s O PTI ON S. • O PT ION S allo ws y ou to c han ge fea tu res of • th e p rog ram .
The O ptio ns Co mm an d • Do n’t ch ang e th es e fu nc tio ns unle ss yo u a re sur e of wh at you a re d oin g • Mo st p eo ple ne ver ne ed to cha nge th ese se tti ngs • C ha ngi ng the se setti ng s c an ch an ge t he wa y th e pro gram o per ate s • Th e O PT ION s yo u w ill m ost us e a re “C usto mize R ibb on ” a nd “ Qu ick Ac ce ss Too lba r ”
Ge ttin g Help • Clic k o n th e a t th e top of t he pag e • T ype in you r q uestio n • Hit the gre en ar row or EN TER • To se e a list of k ey bo ard sho rtc uts , hi t A LT+ H
Sav ing , O pe nin g, and Us ing Te m pla tes • S avi ng is sim ple : FI LE SAV E AS • Fo llo w t he instruc tion s • Te mp la tes are on the m en u fo r yo u t o u se • L et’ s lo ok at s om e EXA MP LES
Wi ndo wi ng • T he re m ay be tim es w hen yo u n eed to se e tw o wo rks he ets at t he sam e tim e • Th is i s u sef ul in c om par ing ye ar to y ear da ta • Th e step s a re: 1. C lic k o n t he fi rst wo rks he et. 2. S ele ct “ vie w ” a nd t hen “N ew W in dow .” 3. Sel ec t th e se co nd wo rks he et. 4 . In th e V iew ta b, w in dow g rou p, clic k A rran ge Al l. A box w ill o pe n. 5. S ele ct h ow yo u wa nt to vi ew it. • E XA MPL E
Fou r T ype s o f E ntr ies into EX CE L C ell s • Tex t • Nu m ber s • For mu las • Fun ctio ns Pic tur es an d ch art s d o n ot exi st in a c ell . Th ey si t on top of the c hos en cel l.
The de fin itio n o f F UN CTI ON … • T hin g th at doe s s om e stuff
Ent erin g a nd Ed itin g In for ma tion • Mo ve the ma rqu ee to the ce ll • Ty pe the en try • T hen p res s EN TE R o r u se a c urs or a rro w o r c lic king on an oth er ce ll • The te xt, nu mb er, e tc. , m ay be lar ger tha n th e c el l an d it wi ll a ppe ar to be i n m an y c ell s, b ut i t “r esi des ” in t he c ell yo u fi rst typ ed i n
Us ing the Au to Fill Han dle • Thi s i s o ne o f th e c oo lest th ings • It m ak es cre atin g l ists mu ch ea sie r • Wa tch th is 
Cre atin g a Cu sto m List • C lick th e F ile tab an d th en cl ick Op tion s. • T he Ex cel Op tion s d ia log box ap pea rs. • Clic k th e A dv anc ed ta b. • Th e A dva nc ed opti on s a ppe ar in the righ t p ane . • Cl ick the Ed it C ust om List s b utto n i n t he Gen era l s ecti on . • The Cu sto m L ist s d ialo g b ox app ea rs. • C lick in sid e t he List Ent ries list b ox and the n t ype e ach en try (in the de sir ed o rde r), pre ss ing Ent er a fte r ea ch list ite m. • C lick th e A dd button . • EX AM PLE
Con diti on al F or ma tting of Ce lls • C on ditio na l fo rma tti ng ena ble s E XCE L to c han ge the fo rm atti ng o f c ells ba se d o n th e c ell ’s c on ten t. • Th is i s s im ilar to w ha t w e m ig ht do w ith a hig hli ght er if we w ere sc an ning th rou gh a r epo rt. • W he n w e see so me thin g t ha t m atch es the co nd itio ns in o ur min ds , w e h igh ligh t it . • Ex amp le
Sel ecti ng Ce lls , Ro ws , an d C olu m ns • Th e s hift an d con trol ke ys are ve ry imp orta nt wh en se lecti ng mu ltip le ce lls. • S hift ke y s ele cts ma ny ce lls at onc e. • Th e C TR L k ey sel ect s o ne ad ditio na l ce ll a t a tim e. • In se rt a nd de lete co lum ns is as sim ple as hi gh ligh ting th e ro w or col umn an d c lic k I NS ERT or DEL ET E • Ro ws wi ll a lwa ys be ins ert ed abo ve an d c olu mn s to th e l eft
Oth er Bas ic Co mm and s • Re na mi ng a Work she et – Dou ble- Clic k o n t he tab at the bo ttom . Typ e th e n ew sh ee t n ame . • Do n’t for get the mo st i mp ort ant button …. UN DO !!! !
For ma ttin g • N um ber Tab – giv es yo u sp ec ific co ntr ol o ver ho w n um be rs and da tes wi ll b e d isp lay ed • C en teri ng a Ti tle ove r a Ta ble – S ele ct all the ce lls acr oss w hic h y ou wa nt t he titl e ce nte red . P res s t he “ Me rge an d Cen ter ” b utto n. • A lig nme nt – C ont rol s h ow the co nte nts of a c ell are ali gn ed: ver tica l, h ori zon tal , rot atio n, etc . It all ows yo u t o: 1 . Wra p te xt – cr eat e m ul tiple -lin e d isp la y 2 . Sh rink to fit – a uto ma tica lly ad justs t he f ont size 3 . M erg e c ells – two o r m ore cel ls b ec om e o ne
Has th is e ve r h app ene d t o y ou? • Yo u w ant thi s – a sim ple da te • Yo u get this – we irdn es s! • Do yo u k no w wh at th at me ans ? • M icro so fth as for ma tted all co mp ute rs to s ele ct J anu ar y 1 , 19 00, as a d ef aul t da te. • T he nu mb er y ou are se ein g i s th e n um ber of the da y a s if co un ting fro m t hat de fau lt d ate .
Bor der Ta b • Th e b ord er t ab allo w s y ou t o p lac e li ne s o f va riou s style s and co lors ar oun d the sel ect ed cel ls. • T o a ppl y a bo rde r: 1 . Se lec t S tyle a nd Colo r, t hen … 2. Us e th e p res ets , o r… 3. C lick on th e B ord er s ec tion s, or… 4 . Cli ck dire ctl y i n th e p rev iew w ind ow . 5. OK ! L et’s lo ok at a n e xa mp le!
Tra nsp os ing Te xt • W ha t ha pp en s if you ty pe you r r ow s in co lum ns an d y our co lum ns in row s. You si mp ly tran spo se . • Hig hli ght the are a t hat ne ed s to be “s wa pp ed” an d s ele ct C O PY from th e e dit me nu • M ov e to ne w ce ll an d s ele ct “P aste Sp eci al” fro m the edi t m enu – ch eck the tra ns pos e box • E xa mp le
Oth er Fun cti on s o f Ex cel • Wor kin g w ith list s • Cre ati ng Cha rts • C rea te an d co ns olid ate w ork boo ks • E dit da ta • So m any m ore th at it wo uld re qu ire day s o f tra ini ng
Con tac t m e… • Jod ie M oo rhe ad M onr oe C ity Sc hoo ls Instruc tion al Tec hn olo gy 210 1 R os ela wn Mo nro e, LA 71 201 (31 8) 325 -06 01 , e xt. 5 40 2 jo die .m oo rhea d@ m csc ho ols .ne t
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MicrosoftEXCEL Basics
Jan 07, 2025
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Explore basic menus, functions, andshortcuts in Excel.Customize ribbon, use templates, enter data, applyconditionalformatting,andmore. Enhance your Excel skills!
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MicrosoftEXCEL Basics
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Microsoft EXCEL Basics January 22,2015 AnOverview of the Basics
Basic Menus • EXCEL has gone to a ribbon-like menuthat • mimics WORD andother Microsoftprograms • The first thing onthe menu is FILE andthis is • where you get tobasic command functions • The button youwill probablymost oftenuse • onthis menuis OPTIONS. • OPTIONS allows youto change features of • the program.
The Options Command • Don’t change these functions unless you are sure of what youare doing • Most people never need to change these settings • Changing these settings canchange the waythe program operates • The OPTIONs youwill most use are “Customize Ribbon” and“QuickAccess Toolbar”
Getting Help• Clickon the at the top of the page • Type inyour question• Hit the greenarrowor ENTER• To see a list of keyboardshortcuts,hit ALT+H
Saving, Opening,and Using Templates • Saving is simple: FILE SAVE AS • Followthe instructions • Templates are onthe menufor youtouse • Let’s lookatsome EXAMPLES
Windowing • There maybe times whenyou needto see two worksheets at the same time • This is useful incomparing year toyear data • The steps are: 1. Clickon the first worksheet. 2. Select “view” andthen“New Window.” 3. Select the secondworksheet. 4. In the View tab,window group,clickArrange All. A box willopen. 5. Select how youwant toview it. • EXAMPLE
Four Types of Entries intoEXCEL Cells • Text • Numbers • Formulas • Functions Pictures andcharts do not existina cell. Theysit ontopof the chosencell.
The definition of FUNCTION… • Thing that does some stuff
Entering andEditing Information • Move the marquee to the cell • Type the entry• Thenpress ENTERor use a cursor arrow or clicking onanother cell • The text, number, etc.,maybe larger than the cell andit willappear tobe in manycells, but it “resides” inthe cellyoufirst typed in
Using the AutoFill Handle • This is one of the coolest things • It makes creating lists much easier • Watch this 
Creating a Custom List • Click the File tab andthenclickOptions. • The Excel Options dialogbox appears. • Clickthe Advancedtab. • The Advanced options appear in the right pane.• Clickthe Edit CustomLists button in the General section. • The Custom Lists dialog box appears.• Click inside the List Entries list box andthen type eachentry(inthe desired order), pressing Enter after eachlist item. • Clickthe Addbutton. • EXAMPLE
Conditional Formatting of Cells • Conditional formatting enables EXCEL tochange the formatting of cells basedon the cell’s content. • This is similar towhat we might do witha highlighter if we were scanning througha report. • When we see something that matches the conditions inour minds, we highlight it. • Example
Selecting Cells, Rows, andColumns • The shift andcontrol keys are veryimportant whenselecting multiple cells. • Shiftkeyselects manycells at once. • The CTRL keyselects one additional cell at a time. • Insert anddelete columns is as simple as highlighting the row or columnand clickINSERT or DELETE • Rows will always be inserted above andcolumns tothe left
Other Basic Commands • Renaming a Worksheet – Double-Clickonthe tabat the bottom. Type the new sheetname. • Don’t forget the mostimportant button…. UNDO!!!!
Formatting • Number Tab– gives youspecific control over how numbers and dates willbe displayed • Centering a Title over a Table – Select all the cells across whichyouwantthe title centered. Press the “Merge andCenter” button. • Alignment – Controls how the contents of a cellare aligned: vertical, horizontal, rotation, etc.It allows you to: 1. Wrap text – create multiple-line display 2. Shrinkto fit – automaticallyadjusts the font size 3. Merge cells – twoor more cells become one
Has this ever happened to you? • You want this – a simple date • Youget this – weirdness! • Do you knowwhat that means? • Microsofthas formattedallcomputers toselect January1,1900, as a default date. • The number you are seeing is the number of the dayas if counting from that default date.
Border Tab• The border tab allows you toplace lines of various styles andcolors aroundthe selectedcells. • Toapplya border: 1. Select Style and Color, then… 2. Use the presets, or… 3. Clickonthe Border sections, or… 4. Clickdirectlyin the preview window. 5. OK! Let’s lookat an example!
Transposing Text • What happens if youtype your rows in columns andyour columns inrows. Yousimply transpose.• Highlight the area that needs to be “swapped” andselect COPY from the edit menu• Move to newcelland select “Paste Special” from the edit menu – checkthe transpose box • Example
Other Functions of Excel• Working withlists • Creating Charts • Create and consolidate workbooks • Edit data • So manymore that it wouldrequire days of training
Contact me… • Jodie MoorheadMonroe CitySchools Instructional Technology 2101 RoselawnMonroe, LA 71201 (318) 325-0601, ext. 5402 jodie.moorhead@mcschools.net
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