Sara Amato (Librarian At Large) 2013 Timberline Conference Presentation, May 19, 2013, Timberline Lodge,

1. Maine Shared Collections Strategy
Collaborating to Preserve Our Print CollectionsCollaborating to Preserve Our Print Collections
http://www.maineinfonet.net/mscs/

4. Background...

5. The Usual Suspects

Space

Budget

Availability of Electronic Versions

6. The Unusual Suspects

Monographic collections

Focus on retention of historic print collections

No library required to deaccession

Shared print in place, subject to
circ policies of the holder

7. Governance
Grant:

Directors' Council

Project Team

Grant Advisory Board

Collections Committee

Tech Serv Committee
Moving Forward

Executive Committee
Outlined in MOU

Based on MaineInfoNet

8. Agreement - MOU
“Collection Holders agree not to sell, discard,
donate, or otherwise relinquish ownership or
control of any of the archived materials prior to
the Retention Date, except to transfer materials
to a Collection Builder or with permission of the
Collections and Operations Committee.”
15 year commitment - June 30, 2028

9. Reclamation
Sent Unresolved New #
Ursus 2,100,299 13,232 171,474
Colby 474,438 373 26,334
Bowdoin 624,164 37,848
Bates 656,926 25,101
TOTALS 3,855,827 13,605 260,757

10. Collection Analysis
Number of copies of a particular work owned by partner libraries
Number of circulating copies
Number of times a title circulated and date of last circulation
Number of titles/copies uniquely held in the group. In Maine, New England, U.S.
Subject strengths across the group
Public domain titles represented in HathiTrust and Internet Archive
Overlap between general collections and special collections
Others to be determined from the group’s combined data set?

11. WorldCat Collection Analysis

12. DIY: MarcEdit SQL Explorer

13. DIY: WorldCat API
http://www.worldcat.org/webservices/catalog/content/libraries/13506959?&
oclcsymbol=MEU&wskey=co24W81G4kpj3a7ezgk0sXzGSQtMcavbEDzQc
{"title":"Allen hex-socket screw handbook","author":"Allen Manufacturing Co.
(Hartford, Conn.)","publisher":"Allen Manufacturing Co.","date":"c1979.","
OCLCnumber":"13506959","totalLibCount":1,"library":[{"institutionName"
:"University of Maine at Orono","streetAddress1":"5729 Raymond H Fogler Libr","s
treetAddress2":"","city":"Orono","state":"ME","country":"United States","postalCode":"
04469","opacUrl":"http://www.worldcat.org/wcpa/oclc/13506959?
page=frame&url=http%3A%2F%2Fursus.maine.edu%2Fsearch
%2Fo13506959%26checksum%3D1819c46323fa17ec7f47ea97c931a00a&
title=University+of+Maine+at+Orono&linktype=opac&detail=MEU%3A
University+of+Maine+at+Orono%3AAcademic Library&app=wcapi&id=",
"oclcSymbol":"MEU","distance":"0"}]}

14. DIY: build a tool

15. xkcd.com
DIY Collection Analysis

16. SCS
Value Added Services
Consulting
Breakdowns by LC and Dewey 100s / 10s
Remediation
OCLC & LCCN Holdings Lookup
Reports and Database

17. SCS: Data Normalization

18. MSCS Project: Round 1
Note that first round looked only at titles held by one or two partners.
Analyze and take action only on pre-2003 copies
Retain the copies if any circulation
Retain "protected" category copies even if no circ
Retain Special Collections/Archives copies even if no circ
Retain Reserve activity copies even if no circ
Retain unique in OCLC (only 0-9 copies in OCLC) even if no circ
Analyze against Hathi and Internet Archive (if no circ and Hathi PD consider electronic copy)

21. Aren't you going to check?
What is it?
Is it on the shelf?
What condition is it in?
Did it come back (public library recently billed
items)

22. http://www.oclc.org/services/projects/shared-print-management.en.html

23. Recording Retention Decisions:
OCLC

25. Central System – WorldCat API

27. Local Catalog Display
Left as an exercise to the reader …

29. Where do we go from here
Continued Collection Analysis on remainders
Hathi – POD/EOD
Journals
After grant - inviting others to join

31. Maine – More than just Lobster!
Questions after next talk ....