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Maine Shared Collections Strategy: Origins, Vision, Goals


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Slides from MSCS Project PI Dr. Clem Guthro's presentation at the ALCTS ALA Pre-conference event on June 27th, 2013 in Chicago.

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Maine Shared Collections Strategy: Origins, Vision, Goals

  1. 1. Dr. Clem Guthro, Director of the Colby College Libraries MSCS Project Co-PI Maine Shared Collections Strategy: Origins, Vision, Goals
  2. 2.  Academic Libraries  University of Maine, University of Southern Maine, and 5 small campuses  Colby, Bates and Bowdoin  University of New England  7 Community Colleges  Small private colleges (Unity, Thomas, St. Josephs, College of the Atlantic, Maine Maritime Academy, Maine College of Art, Husson, Beal, Kaplan) The Library Context in Maine
  3. 3.  Public Libraries  265 public libraries  2 flagship publics –Bangor and Portland  150 with collections smaller than 20,000 vols  Maine State Library  Maine Law and Legislative Reference Library  Special Libraries  23 hospital libraries  2 Independent Labs (Jackson and Bigelow) The Library Context in Maine
  4. 4.  Maine InfoNet  MaineCat – Statewide catalog  Marvel – Statewide databases  Larger Libraries  9 largest libraries in Maine  Directors meet twice a year  Annual staff development day  CBB (Colby, Bates, Bowdoin)  Cooperative collection development  Common loan periods & 6 day a week delivery  State-wide delivery -1.25 million items/year The Library Context in Maine
  5. 5.  Started with a hallway conversation at MLA in 2008  With everyone’s budget being impacted we must work together  Larger Libraries Group meeting – November 5,2009  IMLS Grant deadline February 1, 2010  Proposal wrangled and written by Clem Guthro & Marilyn Lutz  Only 1 in person meeting of potential partners  I was on sabbatical The Genius of a Hallway Conversation
  6. 6.  Larger Libraries Group- 9 largest collections  Long tradition of collaboration and trust (100 years)  Most libraries were running out of space and unlikely to get additional space  The collections of the Larger Libraries Group represent ¾ of the print collections in Maine  Wanted a shared approach to managing legacy print collections for the long term  Looking to be leaders in the print collection space IMLS Grant background
  7. 7. IMLS Grant & Project Partners  2 public universities, 3 private colleges, state library, 2 public libraries, 1 state-wide library consortium
  8. 8.  $821,000 three year grant to create a shared print collections strategy  Create a collection analysis system to analyze the collections and assist in decision making  Examine the presence of large scale digital collections (Hathi Trust and Internet Archive) as a determiner of what to keep in print  Integrate Print on Demand for large scale digital collections where local print copies are unavailable  Integrate Electronic on Demand for large scale digital collections IMLS Grant – The original
  9. 9.  Focus is monographs and journals (Government document are excluded)  The goal is to determine which volumes should be retained long term and by whom  Develop a method to make retention decisions at scale  Libraries may discard materials or not once retention decisions are made (downsizing is not the predominant focus)  Provide a framework for other libraries to participate once the initial grant period is complete  Expose our retention decisions to the world  Be part of the emerging national conversation Grant focus
  10. 10.  Build on the collaboration that is a norm in Maine  Help faculty and the public to think of our libraries as collaborative partners in building and preserving collections  We wanted the emphasis to be on print retention and not on weeding. Our message to our community is that we are preserving the print heritage in Maine.  We wanted to capitalize on the robust physical delivery system and tradition of sharing to help us Political Goals
  11. 11.  Wanted a sustainable business model  Wanted a formal Memorandum of Understanding to guide the ongoing work.  Wanted a governance and operational structure that was “light weight” but workable Governance and Business
  12. 12. Project Management  Project Team  Contracted Systems Librarian  Director’s Council  Collections Committee  Technical Services and Systems Committee  National Advisory Board 