1. FIRST TEAM GAME PLAN
Winning the Championship

2. Session Description:
Using a public livebinder as a single source for TN TEAM resources, participants will
be given practical strategies and tools to use as evaluators of the School Services
Personnel TEAM rubric as well as many resources for classroom teachers and
administrators. This presentation will include how to use livebinders (on-line
notebooks)for your own use, as well as how Jefferson County School counselors
are applying the ASCA and TN Model for the School Counseling Framework as
evidence of comprehensive counseling services during the evaluation
process. Evaluators of the SSP TEAM rubric will see many ideas that may be
applied as evidence.

3. Jefferson County Schools
• Mandy Schneitman – Director of K-12 Student
Support Services
• Debbi Finchum – School Counselor Mt. Horeb
School (K-5)
• Carrie Trent – School Counselor Talbott and New
Market Schools (K-5), TEAM Evaluator
• Audience??

4. Livebinders.com
• All Materials Shared Today may be found on
Jefferson County Schools
School Institute Livebinder
http://www.livebinders.com/edit?id=280642
Binder Author – Mandy Schneitman
schneitmanm@k12tn.net
(you may send resources to add)

5. What is a LiveBinder?
• An Organizational Tool to store and share
resources
• Why a Binder for TEAM?
• Explore JCS TEAM Binder
• Create your own

6. Purpose and Goals of Observations
• Reinforce effort
• Examine aspirations
• Find solutions
• Determine refinement
Be ready for conversations with evidence.

7. After One Year, What Have We
Learned?
• “How to document the progress of students
through my programming. This has been a tool to
help me be better than before.”
• Personal relationships with students – “a positive
focus in evidence which I had taken for granted.”
• “I am more thorough than I realized with
programming.” (EZ Analyze)
• “This has caused me to get organized. I knew
where this all was – in my head - and used this to
pull it all together”

8. More comments…
• “I see this weighs heavy on teachers,
administrators and students. I remind them,
This is what we do – help students. We
should use what we can to make us better,
then let the rest go.”
• “I have seen the value of myself – I’m a
counselor. I feel like I have had 62 evaluations
– teachers talking to me”

9. And………
• “Bottom line – we do matter! What we do is
amazing. This is why we are so busy. We are
the go to guys in the building. “When I am so
busy I am about to lose my mind and kids are
waiting to see me, I know I am doing what I
am suppose to be doing.”
• “At JCS we get to be counselors” ……….

10. Where do we struggle??
• Showing evidence of understanding of standards and
objectives (assessment)
• Showing evidence of positively impacting school
environment (Problem solving)
• Showing evidence of a comprehensive scope of
services / program services
• Structuring a delivery of service in 30 minutes with
appropriate pacing
• Evaluation and analysis of program services, annual
evaluations of stakeholders
• Showing how to use self-reflection, data and feedback
to monitor and adjust programs and services and
organize services
• Modeling

11. Rubrics of Concern
• Standards and Objectives
• Problem Solving
• Consultation
• Organization
• Analysis of Work Products
• Evaluation of Programs and Services
• Today show help in all these areas

12. Jefferson County Schools: Our Tools
• Counselors work together: Self-selected ,
monthly meetings sharing strategies from rubrics
• Principal support – TN Model and Standards
(notebook)
• Program Management Plan
• Crosswalking Tool
• Closing the Gap Action Plan
• Evaluation tools – EZ Analyze and Zoomerang
• Counselor portfolio notebooks
• TDOE Guide for Educators and Rubric with
Evidence

13. General Tips
• Take advantage of evaluation “conversation”
• Use only one standards with one or two objectives per
observation. (Focus) Tie to assessment and activities
• Be specific with evidence
• Share strategies for understanding of standards– student
folders, thumbs up/down, ticket out door, peers evaluate
each other, graphic organizer, product
• Evidence of setting high expectations for all
• Consultation ideas: stakeholder records
• Determine data sources and use to show impact, change
• Analysis of work products using data
• For a “5” must show “all” vrs “most”
• More on Livebinder

14. Program Management Agreement
Planning Rubric:
Scope of work
– Aligned to school improvement goals
– Scoped and sequenced based on school needs
Evaluation of Services
– Conducts annual evaluation of services
– Collaborates with stakeholders to improve services
Delivery of Services Rubric:
Organization of Services
– Provides a thoroughly developed, defined and comprehensive
scope of services

15. Cross walking Tool
Planning Rubric:
Scope of work
– Shows evidence that scope of work are chronologically and
developmentally appropriate
Analysis of Work Products
– Work products are sometimes analyzed and revised
Evaluation of Services/Program
– Conducts a basic annual evaluation of the services/programs
delivered throughout the year with stakeholders
– Did you cover every standard?

16. Cross walking Tool Continued…
Delivery of Services Rubric:
Standards and Objectives
– Objectives are regularly aligned and logically sequenced to the
service delivery plan
Organization of Services
– Provides a thoroughly developed, defined and comprehensive
scope of services
– Uses self-reflection and evaluation to refine organization of
services
Delivery of Professional Services
– Logical sequencing and segmenting

17. Closing the Gap Action Plan
Planning Rubric
Scope of Work
– Measurable and explicit goals
– Appropriately scoped and sequenced
– Evidence that scopes of work are chronologically and
developmentally appropriate
Evaluation of Services
– Conducts a basic annual evaluation of the services/programs
delivered throughout the year (Is there a standard that
students need to practice more?)

18. Closing the Gap Action Plan continued...
Delivery of Services Rubric:
Standards and Objectives
– Professional objectives and state standards are included in the
delivery plan
– Objectives are aligned and logically sequenced to the service
delivery plan
– Evidence that most stakeholders understood the objective
Delivery of Professional Services
– Logical sequencing and segmenting

19. Closing the Gap Action Plan
Delivery of Services Rubric continued…
Activities and Materials
– Support the service and/or program
– Provide Choices
– Incorporate multimedia/technology
– Incorporate resources beyond school curriculum
Developing Educational Plans for students
– Contributes to short and long-term plans for individual/groups
– Analyzes data to make recommendations for students’ educational
plan

20. Closing the Gap Action Plan continued...
Delivery of Services Rubric:
Standards and Objectives
– Professional objectives and state standards are included in the
delivery plan
– Objectives are aligned and logically sequenced to the service
delivery plan
– Evidence that most stakeholders understood the objective
Delivery of Professional Services
– Logical sequencing and segmenting

21. Closing the Gap Action Plan
Delivery of Services Rubric cont.
Organization of Services
– Provides a thoroughly developed, defined and comprehensive scope
of services
– Utilizes school and/or student data to inform the organization of
services
– Uses self-reflection/evaluation to refine organization of services
Problem Solving
– Implements activities that positively impact school data (as
applicable): discipline referrals, attendance, student achievement,
etc.

22. About EZ Analyze
• Created in 2005 by Tim Poynton after being asked
to help school counselors track their time.
• TimeTracker tracks how school counselors spend
their time, provides a note keeping mechanism to
use as a memory aid in working with students,
and provides useful reports on time use and
student meetings quickly and easily.
• Go to http://www.ezanalyze.com/ and
http://www.ezanalyze.com/tutorials.htm for
video tutorials by Tony Poynton himself.

24. Pre-Existing Reasons
• ISP- Individual Student Planning. Activities such as personal
counseling and postsecondary planning exemplify this category.
• RS- Responsive Services. Activities such as crisis-oriented
counseling and conflict resolutions- meeting the immediate needs
of students- are included in this category.
• SGC- School Guidance Curriculum. Activities such as curriculum
development and implementation are part of this category.
• SS- System Support. System Support activities describe the things
counselors do to support the school counseling program and school
that do not involve direct contact with students. These activities
include things such as professional development, test
administration, parent meetings, and yes- fair share duties.

25. Using EZ Analyze in Your Evaluation
• Delivery of Services
Time In Delivery System Components
Individual Student
Planning
19%
System Support School
42% Guidance
Curriculum
12%
Responsive
Services
27%
Counseling Activity Summary Report

26. Other areas in the rubric…
• Developing Educational Plans
-Educator analyzes data to make
recommendations for students educational
plan
• Professional Content Knowledge
- Educator displays accurate content
knowledge of all the programs/services
he/she delivers

27. • Knowledge of Students
-Educator practices display understanding of each
student’s individual needs.
Individual Student Report - John Doe
Meeting Summary
Date Start Time End Time Minutes Reason Notes
John is failing two classes. We cleaned out his locker,
organized his folders, and taught him how to utilize his
1/31/2012 9:30:00 AM 10:00:00 AM 30ISP - Academic
planner. I contacted his teachers and parents and have him
signed up for our peer tutoring program.
I had a mediation with John and Bobby today and they were
2/1/2012 8:07:00 AM 8:37:00 AM 30RS - Conflict Resolution
able to resolve their conflict.
John had a problem with his friend Bobby in gym today.
2/2/2012 1:45:00 PM 2:00:00 PM 15RS - Conflict Resolution Bobby has been making him mad because he has been
calling him names the past few days.
John informed me that his mother has been physically
2/3/2012 2:40:00 PM 4:00:00 PM 80RS - Crisis Counseling
abusing him. Made report to DCS.
You have spent a total of 2 hours and 35 minutes with John

28. • Organization of Services
-Over the course of multiple observations, the educator
consistently provides a thoroughly developed, defined and
comprehensive scope of services.
-Educator regularly utilizes school and/or student data to
inform the organization of services.
-Educator uses self-reflection and evaluation to refine
organization of services.
• Problem Solving
-Over the course of multiple observations, the educator
implements activities that positively impact 3 or more of the
following: Discipline referrals, attendance, student
achievement, graduation rate, promotion rate, school
climate, course enrollment patterns, CTE on-time
completers.

29. Designing and Planning Services
• Scope of Work
-Services, activities, materials, assessment, etc… are
aligned to state standard and/or school improvement
goals.
• Analysis of Work Products
-School and/or student data is used to create
work products.
All Counseling Sessions
40
35
30
25
# Students
20
15
10
5
0
Reason

30. •Evaluate Services and/or Program
- Educator conducts an annual comprehensive
evaluation of the services/programs delivered
throughout the year.
(can also be used to discuss Professional Content
Knowledge)
Counselor Time
30
25
20
# Hours
15
10
5
0
Reason

31. Other Benefits…
• Everything is done for you
• Can negotiate where your time is spent
• Pull up data on an individual student in seconds
showing dates, hours spent, notes from
sessions, etc…
• Can take the place of a "teacher lesson plan“
• Print out copy of students seen for the week
• Much more...

32. Counseling Activity Summary Report - 1/30/2012 to 2/3/2012
Overview
1/30/2012 - Date first contact with a student was
recorded
2/3/2012 - Date last contact with a student was
recorded
0 minutes of group counseling were provided to 0
students
Face time with students in group counseling
was 0 minutes
18 hours and 24 minutes of individual counseling were
provided to 30 different students
You met with 30 different
students
You have spent a total of 27 hours and 36 minutes not
working with students

33. Detailed
Counselor Time
Reason # Minutes # Hours
ISP - Parent Meeting 135 2.25
SGC - Curriculum Development 110 1.83
SGC - Parent Workshops 150 2.5
Time In Delivery System Components SS - Collaboration/Teaming
SS - Consultation
160
448
2.67
7.47
SS - Fair Share Duties 240.1 4
SS - SC Program Management 90 1.5
SS - Test Administration 120 2
SS- Data Team 78 1.3
SS- POP (Olweus) 35 0.58
SS-Dance Team 90 1.5
Individual Student
Planning All Counseling Sessions
18% Reason # Students Face Time Counselor Minutes Counselor Hours
ISP - Academic 7 143 141 2.4
ISP - Personal/Social 8 186.8 187 3.1
ISP - Special Education 1 15 15 0.3
System Support School Guidance
RS - Conflict Resolution 14 510.1 417 7
48% Curriculum
RS - Crisis Counseling 1 80 80 1.3
11%
RS - Personal/Social 5 139 127 2.1
SGC - Academic 1 30 30 0.5
Time In Delivery System Components
Component # Minutes # Hours
Responsive Individual Student Planning 478 7.97
Services School Guidance Curriculum 290 4.83
23% Responsive Services 624 10.4
System Support 1261.1 21.02
Individual Counseling Sessions
Reason # Students # Minutes # Hours
ISP - Academic 7 143 2.4
ISP - Personal/Social 8 186.8 3.1
ISP - Special Education 1 15 0.3
RS - Conflict Resolution 14 510.1 8.5
RS - Crisis Counseling 1 80 1.3
RS - Personal/Social 5 139 2.3
SGC - Academic 1 30 0.5

34. Zoomerang
Zoomerang.com is an online survey tool that
allows users to create, send and analyze online
survey results on-demand. Additionally, the
Zoomerang brand name encompasses survey
samples, online focus groups, Online panel and
other market research solutions offered by the
MarketTools corporation.

35. How You Can Use Zoomerang to Support
Your Program and in Your Evaluation?
•Send flyer home to parents about online survey.
•Have your school make a “one call” to all the parents about
the survey.
•Have surveys set up on computers when you have parent
teacher conferences or parent nights.
•Call a sample of parents and ask them to fill out the online
Parent Survey.
•Set up surveys in computer lab online for students to take at
school.
•Send out a Teacher Survey to staff members.

36. Zoomerang continued…
•Scope of Work
-Evidence that scopes of work are chronologically
and developmentally appropriate to meet school
and/or student needs.
•Analysis of Work Products
-School and/or student data is used to create work
products.
•Evaluate Services and/or program
-Educator routinely collaborates with stakeholders
to evaluate and improve services and programs.

37. Other Resources – ASCA Tab
• A Guide For Educators (SSP Rubric) by the School
Counselor Supervisor Committee
• TDOE Rubric for School Counselors with Possible
Evidence
• MEASURE
• Annual District Progress Report
• Mapping

38. Sharing of Ideas and Questions
• Counselor notebooks
• Livebinder address
http://www.livebinders.com/edit?id=280642
• Or search by author – Mandy Schneitman
• Sharing of ideas

39. PostConferences

40. Purpose and Goals of Postconference
• Reinforce effort
• Examine aspirations
• Find solutions
• Determine refinement

41. Attitude Planning
• Know what you can celebrate (who was
engaged, how did lesson meet student needs)
• Use time to build relationships
• Focus on your progress
• Plan to be reflective
• Openly consider practices, knowledge and
skills
• Trust your evaluator

42. Feel Resistant
• Check your thinking……..
– Too complex? - Not clear
– Not practical? - Not immediate?
Ask if you need modeling or guidance
Prioritize ideas and be ready to experiment and
commit to a plan