This document provides tips for optimizing Microsoft Office 2007. It discusses personalizing the Quick Access Toolbar by adding or removing buttons. It also describes adjusting the Recent Documents list by changing the number of documents shown and pinning frequently used documents. Finally, it explains how to change the default working folder to save files in a different location to save time. The tips are meant to help customize Office settings to make the programs work more efficiently.

1. Optimize Microsoft Office
2007
Tips and Tricks

2. What is this new look?
• Same tools—just new location.
Quick Access
Toolbar
Office
Button

3. How can you make Office work for
you?
• Personalize the Quick Access Toolbar
• Adjust the Recent Documents list
• Change the default working folder

4. PERSONALIZE THE QUICK
ACCESS TOOLBAR (QAT)
Tip 1

5. What is the QAT?
• Series of buttons; top left corner of the
Office window
• Pretty basic by default
• Have options for Save, Undo, and Redo

6. How to Personalize the QAT
1. Click the arrow at the right of the QAT.
2. Select (by clicking) additional tools to
appear on the QAT.

7. Advanced Personalization of the
QAT
1. Click the arrow on the right of the QAT.
2. At the bottom of the QAT, click the More
Commands options—this will open the
More (Word, Excel, PowerPoint) Options
box.
3. Select the desired feature.
4. Click ADD.
5. Select additional features.
6. Click OK.

8. Advanced Personalization of the
QAT
You can add additional features to the QAT

9. Or You Can Move the QAT
1. Click the arrow to the right of the QAT.
2. Select the Show Below the Ribbon option.

10. ADJUST THE RECENT
DOCUMENTS LIST
Tip 2

11. What is the Recent Documents
List?
• An easily accessible list of recently opened
documents.
• Found under the Office button

12. How to Adjust the List?
1. Click the Recent Document list.
2. Click the Word (or Excel, PowerPoint)
Options.
3. Click Advanced.

13. 4. In the Display section, adjustment can be
made to the number of documents
published.

14. For Frequently Used Documents,
Adjust the Pinning
1. On the Recent Document list, click the
pushpin next to the document’s name.
– The document is now permanently placed on
the list

15. CHANGE THE DEFAULT
WORKING FOLDER
Tip 3

16. Why Change the Default Working
Folder?
• By default, your computer is set to save to
the hard drive—My Document.
• If you consistently change the location,
you can save time by changing the saving
location.

17. How to Change the Default
Working Folder
1. Click the Office button.
2. Click Word (Excel, PowerPoint) Options
button.
3. Click Save.

18. 4. Look for the Default File Location.
5. Click Browse.
6. Find the desired
folder.
7. Click OK.

19. Other Options
• Work with installed themes.
• Take advantage of the available templates.
• Create your own custom dictionary.
• Adjust your AutoCorrect options.
• Use keyboard shortcuts.

20. References
Meers, Trevor. “Make Office Work for
You.” Smart Computing & Consumer
Electronics. November 2010.