Cloud computing-webinar-aps-payroll
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This document outlines a webinar about how cloud computing impacts small and medium-sized businesses. It discusses how cloud solutions allow SMBs to access enterprise-level applications, consolidate business functions, and reduce IT expenses. The document contrasts legacy on-premise systems with unified cloud solutions, showing how the cloud improves efficiency, scalability, and reliability while streamlining processes like open enrollment and time-off requests. It addresses moving to the cloud and considerations for choosing a unified cloud solution.
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Cloud computing-webinar-aps-payroll
- 1. APS, Inc.• apspayroll.com • Toll Free 888.277.8514 • Fax 318.222.0601
- 2. Webinar Outline • Major business trends o Cloud computing • Impact of trends on SMB's o Solution availability o Workforce attitudes o Workplace changes • Impact on workforce management o Status quo o Unified cloud solutions • Moving to the cloud www.apspayroll.com
- 3. What Is Cloud Computing? www.apspayroll.com
- 4. 1990's & 2000's - Pre-Cloud Formation File Server Networking Hub Workstation Workstation Workstation Workstation www.apspayroll.com • Hardware investment • Data security and control • Locally installed software • IT staff - hardware maintenance, software and security patches, data backups • Restricted access
- 5. Cloud Computing Tailwinds Workstation Workstation Workstation Workstation Servers www.apspayroll.com • Superior economics - SaaS o No hardware investment o Minimal IT staff expenses • Improved protection o Better data security o Redundancy o No loss of control • Anywhere. anytime access
- 7. Cloud Computing: New Opportunities www.apspayroll.com • Eliminate hardware investments • Reduce IT expenses • SaaS o Simpler budgeting o Enterprise level solutions with reach • Solutions consolidate multiple business functions
- 8. Cloud Computing: Workforce Changes www.apspayroll.com • Widespread usage of internet & mobile devices • Demand for online services and information • Environmental concerns
- 9. Cloud Computing: Work Environment • High speed internet access o 79% of US population* • 45% of employees work at home & 18% work at home every day or almost every day** • High speed mobile internet o By 2015, mobile internet users > desktop PC *** *United Nations / International Telecommunications Union **Pew Research Center *** Morgan Stanley i dont like the way we switch from illustrations to an image - it is abrupt www.apspayroll.com
- 10. Company Pressures & Dynamics www.apspayroll.com
- 11. Legacy System Architecture www.apspayroll.com • Paper processes • System silos • Lack of accountability • Data entry • Limited reporting
- 12. Legacy System Performance www.apspayroll.com Efficiency - Low Scalability - Low Reliability - Low
- 13. Unified Cloud System: Workforce Mgmt Workstation Workstation Workstation Workstation Workstation Unified HR, Payroll and Time & Attendance • One instance of the data • Multiple functions in one system • 24/7/365 access • Single sign on with role- based security www.apspayroll.com
- 14. Unified Cloud Solution Performance www.apspayroll.com Efficiency - High Scalability - High Reliability - High
- 15. Status Quo: Open Enrollment HR & Payroll • Paper intensive • Redundant data entry - payroll • Inefficient • Error Prone • Inundated with form and information requests Employee • Inconvenient • Difficult to view scenarios - dependents & benefit options • Paper intensive - make copies and file www.apspayroll.com
- 16. Unified Cloud Solution: Open Enrollment HR & Payroll • Accurate • Streamlined and scalable • Auditable • No more paper files • Electronic documentation Employee • Flexible • User friendly format • Transparent • Convenient Unified HR, Payroll & Employee Self Service www.apspayroll.com
- 17. Status Quo: PTO Request Employee • Unaware of PTO balance or request process • Lack of visibility into approval status • Frustration due to flawed workflow www.apspayroll.com Supervisor • Difficulty viewing schedules • Shift coverage issues • Lost paperwork • Lack of accountability • Reporting limitations HR & Payroll • Time consuming • Process error prone • Lack of accountability • Manual data entry • Limited controls
- 18. Unified Cloud Solution: PTO Request Unified HR, Payroll & Employee Self Service • Visibility into balance • Transparent request and approval process • Improved Confidence in Management • Real-time feedback • Convenient access to up- to-date information • Can view scheduling conflicts • Ensure shift coverage • Streamlined and convenient • Accountability • Improved Communication Employee HR & Payroll • Eliminate redundant data entry • Reduce payroll errors • More accurate data • Improved enforcement of policies • Greater accountability • Thorough and Easy Supervisor www.apspayroll.com
- 19. Moving to the Cloud www.apspayroll.com • Distribution of Workload • System adoption at all levels • Greater accountability
- 20. Unified Cloud Solution Considerations www.apspayroll.com • Unified or Separate Systems with Data Sync • Flexibility - configurable to avoid workarounds • Integrations & Exports • Data retention/purge practice • Audit trails • Reporting o PDF & Excel o Custom reporting o Data quality tools o Global reporting