NetID Co. Ltd. presents its document centralization solution, Cloudoc, aimed at addressing shortcomings in traditional document management and security systems suited for the cloud/mobile era. The solution provides tools for effective document management, compliance readiness, and enhanced security features tailored to contemporary workplace needs. Key functionalities include version management, user access controls, and a secure platform for efficient document sharing and storage.

1. NetID Co., LTD
For document management and document security in a cloud/mobile era
Introducing a document centralization solution !

2. NetID Co., LTD
Document centralization solution
• Why document centralization?
• ClouDoc document centralization
• Special characteristics of ClouDoc

3. NetID Co., LTD
Why document centralization?
A new solution is necessary for corporate document management and security
Existing document security solution
Problems
• Employees do not respond positively to traditional methods of document
management and information management
• Traditional ECMs and EDMSs are unable to catch up with the rapid speed
of change in a world dominated by mobile devices, big data, and cloud
architecture
• The existing management solution relying on a top-down information
sharing approach is less effective than a bottom-up approach driven by
employees
ECM, EDMS,KMS
?
Existing document security solution
Problems
• Even though documents are secure, there is a lack of management tools
available for an efficient working environment
• Encryption solutions and blocking solutions must be established separately
• Difficult to establish and set up
• High cost
DLP, DRM, Personal information scan,
Network separation
Over 70% of data the kids is caused
by former or current employees
or employees of business partners.
( Source : Small and medium enterprise administration )
70%
Former and current employees
employees of business partners
30%
Other
90% of corporate documents are
saved on personal computers
while only 10% are stored on servers.
( Source : Gardner Market research firm)
10%
Server
90%

4. NetID Co., LTD
ClouDoc document centralization
Document security Document management
• Security responses for media, HDD, networks
(email, messengers, malicious code, etc.)
• Compliance readiness with ISO27001, ISMS,
PIMS, etc.
• Unlike existing EDMSs, ClouDoc provides a
Windows Explorer drive-based user
• All functions are provided within the context of a
Windows drive, such as version management,
document locking, and searches
One-stop management of document centralization and security using ClouDoc

5. NetID Co., LTD
Special characteristics of ClouDoc 1
Standard methods vs non-standard methods
Requiring consideration of problems in Hooking/Exclusive
Search engine/Window shell (non-standard system
APP with no hooking
development
APP with no hooking
development
CATIA
Pro
ENGINEER
AUTO CAD SolidWorks
ex) CAD drawing, design project…
C:＼Local Disk
Micro Office
Power Point
Micro Office
Excel
Micro Office
Word
Server Storage
Diverse
document

6. NetID Co., LTD
C:＼Local Disk
Powerpoint.exe Powerpt.exe
Special characteristics of ClouDoc 2
PC storage based on hash values prohibited
Possible to avoid policy restrictions just by changing
the file extension or name as restrictions are based
on file extension or application name.
Cannot override restrictions using name changes
because policies are based on application hash values.
C:＼Local Disk
Powerpoint.exe Powerpt.exe
2b3sa
Ga5ad
3fdDq
2b3sa
Ga5ad
3fdDq
Competitor products ClouDoc

7. NetID Co., LTDNetID Co., LTD
Introducing ClouDoc functions
• Security verification compliance
• Support the enhancement of the mobile work environment
• Additional sales through licenses using a rental system
• Additional public cloud service

8. NetID Co., LTD
CloudDoc licensing method
Built-type > Rental-type > Public cloud service
Built-type Rental-type Public cloud service
Permanent License
Maintenance fees
Maintenance fees
Maintenance fees
Maintenance fees
>
Monthly usage fees /
Introduction fees
Monthly usage fees
Monthly usage fees
Monthly usage fees
Monthly usage fees
>
AWS U Cloud
SMEs SMEs

9. NetID Co., LTD
DMZ ZONE
ClouDoc function structure
Support the enhancement of the mobile work environment
Push server
Proxy server
External document
exchange server
Inside
ClouDoc
Operation Server
NewProvides a mobile
work environment
Outside
New
External
organizations

10. NetID Co., LTD
ClouDoc functions – document management
ClouDoc provides a Windows Explorer/mobile/web/Java Explorer
Business trip
Centralized
document
storage
Windows Explorer (ClouDoc PC Client)
Secure
disk
Log-in
ClouDoc
Operation Server
ClouDoc Backup
User
Online secure disk (E:)
use local secure storage when creating large-sized files or when
smooth compression test the limits of central document storage capacity.
Offline secure disk (F:)
stored locally temporarily in the event of a network outage.
Export secure disk (G:)
a secure disk for files whose export has been approved.
Individual document storage (X:)
an individual drive, possible to share one's files with other people.
Shared document storage (Z:)
a list of folders on a drive shared with other people or departments.
Department document storage (Y:)
a storage space for work done by individual teams and departments.
Folder list and access rights can be set according to permissions.
Mobile Explorer
Web Explorer
Java Explorer
Mac-specific file
system
(To be provided at
a later date)
PC Backup
 Reserved backup
 Differentiated backup
 Restoration and logs

11. NetID Co., LTD
Departments with document centralization
Departments without
Document centralization
Work
Exhibit
Plan
Weeklyreport
Marketing
Personal Drive (Z:)
201601
Marketingteam
Exhibit
GEUST
Share
Plan
Team Drive (Y:)
DesignTeam
(design_guest)
Publicize
Chunmanwon (mwChun)
download
upload
Chunmanwon(mwChun)
Exhibit
Plan
Marketing
Share Drive (X:)
Beakmanwon (mwbeak)
John Doe
Design team (design_guest)
download
upload
(Secure) Link Mail,
(Secure) Web link
copy
UNC Copy
Folder Sharing
Share folder links to provide access to
specific folders to other users without
permissions. However, this feature can only
be used by employees with accounts.
Folder sharing
Provides temporary IDs for continued
collaboration with external users who do not
have accounts.
Guest ID
Share links to a file among employees
without access to a folder. If a weblink is
pasted into Outlook, a list of file appears in
an organized table.
UNC Copy
share the link to a file using company/
department document storage via a drive
name for rapid collaboration. However, this
feature is not available for individual
document storage and can only be used by
employees with accounts.
Sharing documents with employees
(Secure) Link mail, (Secure) Web link copy
ClouDoc functions – document management

12. NetID Co., LTD
: Sent documents
: Received documents
Legend
The office
Central server
DMZ ZONE
GuestID Upload
Approval
Document
copy
4 Download / download certificate
1
Upload
Document
copy
Request for approval
for sending out
Web link,
Link mail
3
External agencies
Externaldocument
Exchangeserver
2
2
Email, ID/password
certification
• Sending out internal document and
requesting for approval.
• Copying of the sent out documents
and history management.
1
Provision of a safe environment to send and receive documents with the external document exchange server
ClouDoc functions – document management

13. NetID Co., LTD
Rank
ex) General
Manager
Target permissions Types of permissions
Read/Write/Edit View folder list
Create folders Delete and
delete all
Example application: it is only possible to open
folders a user has access permissions for
Team
ex) Marketing
team
Person
ex) JohnDoe
folder access permissions depent on rank
within the organization and department
Setting permissions for the department document storage folder
ex)
Marketingteam
Salesteam
Server team
HR team
CEO
Marketing team
manager
Marketingteam
Work
Publicize
Marketing team
member
Marketingteam
Exhibit
Publicize
Share
Plan
ClouDoc functions – document management

14. NetID Co., LTD
Automatic check in/checkout Version management
When connected to a specialist search engine,
provides search function within Windows Explorer
Search within documents and
Manage keywords and analytics
Search for file names from Windows Explorer
ClouDoc provides its own search function
Although Windows Explorer provides basic file name
Searches, there is a risk of overloading servers.
3
Replacement of legacy EDMS
Document double storage
prevention during joint work
1
Supportable application
1.Edit document 2.Read only
3.Ability to see which user is currently using a file
4. Ability to deny usage permission
Version management including
Office, and CAD documents
Supportable application
2
Search inside files/keyword
Management and analytics features4
HANGUL
1.Store after
document edition
2.Store previous
documents
3.Request document
recovery
4.Document recovery
Original
documents Old version
ClouDoc functions – document management

15. NetID Co., LTD
 After programs that need to be installed have been requested and approved by the
administrator, they will be installed without being downloaded onto the local computer.
 The list of user software is provided in the client menu while applications and
installations may be initiated easily.
Software distribution steps
ClouDoc server
Online SW distribution feature
0
 Software classification and management
 Program installation request history
 Program request approval history
Software(S:)
Software
Office programs
Anti-virus programs
Compression programs
COMODO
V3 vaccine
Installation of commercial SW
Anti-virus programs
V3 vaccine
Shared drive(Z:)
Database
Software management
• Service Administrators may provide setup files of paid software .
User
Request
program
installation
Administrator
approval
complete
Administrator
approval
rejection
Initiates program
installation of
user PC
Administrator
(expected to be released soon)
V3.exe
V3 installation.txt
V3.exe
V3 installation.txt
Approval notification
Sent via push function
ClouDoc functions – document management

16. NetID Co., LTD
Scheduled
backup
Regular backups
are made
Incremental
backup
Save storage
space
Restore
Allows for
restoration in
case of loss
Bulletin boards for
intra-departmental cooperation
• A space for department members to sh
are schedules and data
• If necessary, members of other departm
ents may be allowed to join
Bulletin boards for
general cooperation
• A space to share information on work a
nd hobbies
• May be used for TFTs, interest groups,
clubs, online cafes, etc.
…
3D CAD/Design Tools/Office
documents may be saved
Community + storage (Office applications in addition to design, 3D CAD … version management by project)
(expected to be released soon)
Purchasing
Accounting
Management support
Finance
Snapshot Backups
20110807-111333
20110709-091332
Y:Korea Electronics
HyundaiPRJ
SamsungPRJ
Project
2016
Snapshot Backups
20110807-111333
20110709-091332
Y:Korea Electronics
ClouDoc functions – document management

17. NetID Co., LTD
Realtime document event alarms
Necessary permissions for an
Event notification recepient
Read/Write/Delete
Select event notification document storage folder
You can select the types of events and the document storage
folders for which you wish to receive notifications
A read/write/delete/rename/move/
copy or similar event occurs
An email or push event notification
Will be sent to a user with access
permissions
Push Server
Status of event notification
settings for user
Select event notification
Document storage folder
Select type of eventNew
Personal Drive
Team Drive
Read Write Delete
Rename Move Copy
Team Drive (Y:)
Personal Drive (Z:)
1 2 3
(expected to be released soon)
Depending on the setup of the
customer's system, an email or
push server alert may be used
ClouDoc functions – document management

18. NetID Co., LTD
Utilize department document storage
Confidential document management
Safety managementdivision
OOCompany
Safety planning team
Strategy establishment
Security Document
Designate
a special folder
1
The ‘folder manager’ is able to manage
the number of people of have access
and approve export
3
Manage number of
people with access
Export approval
Document utilization tip
0
Document classification system and setting permissions
Safety managementdivision
Safety planning team
Strategy establishment
2016Weekly reports
201601
20160205
20160212
201602
Shared withteam
Shared withdivision
Shared withcompany
ex)
OOCompany
Folder-specific storage limits, set permissions,
access log verification, current status of storage
limits, current status of permission settings.
Team Manager/
Team document manager function
Downloads
Common work
A CEO (Team manager)
B Staff member (Team document manager)
C Manager (Team member)
Downloads
Common work
Downloads
Common work
D General manager (Team manager)
E Staff member (Team document manager)
F Manager (Team member)
G Team manager (Team manager)
H Staff member (Team document manager)
I Assistant Manager (Team member)
Folder manager
Designate
Folder manager
2
ClouDoc functions – document management

19. NetID Co., LTD
The company owner or CEO is able to verify the documents
of all employees via Windows Explorer
A wide variety of statistical data is available, including
statistics on data by document by type, current membership
status, usage status, etc.
Usage indicators
Strengthens ownership and usage indicators
1
2
Strengthens ownership
All work documents are saved and managed centrally
Even if outbound employees or employees switching
departments delete documents from central document
folder with malicious intent, it is possible to restore
documents centrally
1
2
ClouDoc functions – document management

20. NetID Co., LTD
ClouDoc backup
One-stop service with
an ClouDoc backup solution
Store full daily backups for full folder
Storage backup on a desired timeframe
Guarantees safety of ClouDoc server
Maintain entire folder structure with
Incremental backups on desired dates
Allows for hourly/daily/weekly/
monthly backup schedule settings
based on company schedule
Provide a response using a daily full
folder structure backup when infected
with ransomware
2016.1.1 2016.1.2
365
Allows for backup and restoration as
a response to ransomware infection
Centralized corporate monitoring of
current status of performance and
backups with statistical data
Provides an autonomous firewall,
performance monitoring features for
stable operation
Stores only one copy of identical files
regardless of different file dates
Manage storage space by automatically
deleting files past their storage maturity
date
ClouDoc functions – document management

21. NetID Co., LTD
Block document moving/
copying within safe zone
Personal drive(X:)
Team drive (Y:)
Local drive(C:)
C:Users~Temp
C:Users~Temp
C:programdata~Temp
Windows PC security functions
Printing
Print control,
Print log
Print watermark
Storage prevention/
Export prevention
(DiskLock, DiskLock Plus)
Export
preventation
Prevent
screenshots,
clipboard copy
Local Drive (C:,D:, …)
Prevent usage of regular zone
Prevent exposure through
on/offline media
Network restrictions
NetworkLock (Network separation)
Prevent malware from
being introduced and
block harmful sites net-
work separation function
IE exemption policies
Enhanced security functions
Prevent data leakage
through Temp folder path
Block drag and drop between
drives (including USB drives)
as well as copy/paste.
Share drive (Z:)
Personal drive (X:)
Team drive (Y:)
Safe Zone
Online secure disk(E:)
Offline secure disk(F:)
Export sevure disk(G:)
The first file upload policy
Provide a separate security
policy for the Temp folder path
Encourage users to upload files
to the ClouDoc document storage
system for a specified amount of
time using the ‘File collection disk’
within the local safe zone for local
documents when first installed
Active-X for Groupware
and banking applications
ClouDoc functions – document security

22. NetID Co., LTD
2. Request
file export
approval
3. Approve/reject
export request
*Saves a copy of the
file to be exported
Export
secure disk
4. Only allow export
of approved folders
ClouDoc
Server
File, floder export approval process
• Network
• Local disk
• Portable disk
• USB
• ….
Offline
Online
• Export storage restrictions
• Export timeframe
• Preapproval/postapproval
setting
Types of approval
permission manager
Approval management
function
• Team/team document
managers
• Folder managers
User
Approval permission
manager
Document export
5. Export1. Files cannot
be exported
without approval
ClouDoc functions – document security

23. NetID Co., LTD
ClouDoc functions – document security
Preventing ransomware infection
Self protection function based on a white List
Not Approved
Specified apps and uninfected Windows Explorer
: read/write allowed
Non-specified apps and infected Windows Explorer
: read/write prohibited
Programs/Windows shell extension DLLs
White List
MalwareRansomware
?
.EXE
SafeZone scope protection
Approved
?
.EXE
Uninfected
Windows
Explorer
…
Program
Infected
Windows
Explorer
Response mechanism for each route of
ransomware infection
• Among clients currently using ClouDoc with the whitelist method of
complete protection in the safe zone (centralized document folder, local PC
security disk) there have been no reports of infection from malicious code
from regular programs.
• Flash ransomware is run as an Internet Explorer or other web browser
process
• Web browsers have restricted read access permissions to the ClouDoc
document folder
• There are cases when ransomware is spread through Windows Explorer
• ClouDoc blocks input/output in the safe zone in real-time in the event
that Windows Explorer becomes infected
1. Block standard normal program ransomware infection
2. Block ransomware based on Adobe PDF/Flash Player
3. DLL LOCK : Block input/output operations by ransomware of an
infected Windows Explorer
PC secure diskCentral document
storage

24. NetID Co., LTD
Local disk (C:)
Local disk (D:)
ClouDoc functions – document security
Export secure disk (F:)
Online secure disk (G:)
Local disk (C:)
Local disk (D:)
Online secure disks and
export disks are used
NO DATA is present on fixed
disks while secure disks require
an offline login
Even if disks are moved to
another PC, data remains
inaccessible
Prevents leakage of
important documents
Normally 1 2 3
Login
NO DATA
Response measures in case of notebook computer loss

25. NetID Co., LTD
ClouDoc functions – document security
Information protection management
system Korean standards
Information protection management
system global standards
Personal information protection
management system Korean standards
Data protection management
systems for car suppliers
ISMS ISO27001 PIMS HIMS
• 4.2 Information asset classificationand
treatment
• 6.1.2 Role division
• 8.1.2 Certificate and encryption functions
• 8.1.3 Security log functions
• 8.1.4 Permission functions
• 8.2.5 Source program security
• 8.3 External development security
• 9 Password security
• 10.1 External access policy
• 10.2 Permissions management
• 10.3 User certification and identification
• 10.4 Permission restriction zone
• 11.2.6 Smart work security
• 11.2.9 Backup management
• 11.3.2 Establish and conclude agreements
on data transmission policies
• 11.4 Media security
• 11.5.1 Malware restrictions
• A.6.2. Mobile devices and remote tasks
• A.7.2.3 Disciplinary actions
• A.8.2 Data classification
• A.8.3 Media management
• A.9.1 Requirements for permission
restrictions
• A.9.2 User access management
• A.9.3 User responsibility
• A.9.4 System and application access
permissions
• A.10 Encryption
• A.12.2 Protection from malware programs
• A.12.3 Backups
• A.12.4 Evidence logs and monitoring of
events
• A.13.1 Network security management
• A.13.2 Data transmissions
• A.14.2 Development and support
procedure security
• A.18.2.3 Protection of documented data
• A.18.2.4 Protection of personal information
• 4.1.1 Putting effective protection measures
into practice
• 7.1.1 Establish permission restriction policy
• 7.1.2 Register personal information handler
• 7.1.3 Manage personal information handler
permissions
• 7.1.4 Manage user passwords
• 7.1.5 Review personal information handler
persmissions
• 7.1.7 Network access
• 7.1.9 Application program access
• 7.2.1 Password policy
• 7.2.2 Use password
• 7.2.3 Key management
• 7.3.5 Internet access management
• 7.3.7 Media issuance and storage
• 7.3.8 Discard media
• 7.3.9 Restrict malware programs
• 7.3.10 Portable computing
• 7.3.11 Working remotely
• 4. Classify data assets and management history
• 13. Prevent leakage of operating secrets
• 14. Security-level specific usage, storage, transfer,
and disuse
• 22. Installation and usage indicators of security
soltions
• 23. Security management of former employees
• 26. Internal security review/conduct audits
• 11. Device restrictions for consultants and external
employees
• 6. Password creation requirements
• 11. Block unnecessary network connections
• 19. Certification, individual and password
encryption
• 25. Applying encryption
• 26. Restrictions on mobile storage devices
• 27. Protection measures for important files
• 28. Restrictions on transmission of large files
• 31. Server access restrictions
• 37. Enforcement of password creation
requirements
• 38. Maintain logs for server access and use
• 42. Restrictions on IT-related external employees
• 44. System performance and storage management
Respond to compliance needs by relying on document centralization.

26. NetID Co., LTD
ClouDoc functions – document security
Login restrictions
IP verification
Restrict reading/writing/access to data
IP filtering
• Set allowed functions based on designated IP ranges
• Allowed functions: view list, upload, download
• May be used for specific departments or seminar rooms within the
company
• To identify users, not only user IDs and passwords but also the IP
address of the PC is verified
• IP verification type and method: normal IP verification/ additional
verification IP/safe verification IP
• Can block users from connecting from other computers
Restrict data export
Configure export IP address range
• May be configured to restrict document export requests based on
IP address range
Configure DiskLock/ DiskLock Plus Policies
Configure IP address range policies
• Configure PC security policies for users who login from design-
ated IP address ranges
• This type of policy takes precedence over any user-configured
policy
IP security function

27. NetID Co., LTD
ClouDoc functions – document security
Permission configuration log Link mail log
View history of users who have sent or received links
Link copy log
View history of link copies
View, create, modify, delete user data File access Document export log
Monitoring – Normal logs

28. NetID Co., LTD
Monitoring – Policy application log
Installation status
• MAC adress
• Os version
• User account
• Date
• IP adress
• …
Deletion log
• Computer name
• User IP
• Request
• Reason of deletion
• Work time
Policy application history
Verify policy history applied to
users and departments
Current status of current policy setting
Allows for verification of users and
departments to whom current policy is applied
• Department/user
• policy settings
History of PC policy applications
Verify extension history of policies on user PCs
• Most recent PC policy extension
• extension history
• Policy application date
• Targeted information
• policy name
• ID of user who applied policy
Policy-specific information
• DiskLock
• Document export
• Smartphone control
• Screenshot
Verify current status of policy
Current status of PC policy application
Verify current status of policy application
for specific user PCs
Policy modification history
History of modifications to specified policy
• Create
• Modify
• Delete
• Rename
ClouDoc functions – Document security
• Clipboard copy control
• Print watermark
• Print control
• Print log

29. NetID Co., LTD
Network blocked
Groupware/ERP
ClouDoc document storage
• You may add IP ranges or domains that will be allowed.
• Any traffic to unknown IP addresses or Domains will be
blocked.
Allowed usage
Internal network mode
Allowed usage
• Cannot access ClouDoc disk
• However, access is provided to export secure disk
(read/write access)
Network allowed
Groupware/ERP
ClouDoc document storage
• All traffic to all IP addresses and Domains will be
allowed.
• You may add IP ranges that will be blocked.
Blocked usage
External network mode
Switch to
external network
• Remove clipboard
• Remove temporary files
• Close applications used
for work documents
Exchange documents
between networks
Export secure disk(F:)
Export
approved
Work
applied Download
NetworkLock – Network separation
ClouDoc functions – Document security
External
use

30. NetID Co., LTD
Internal company
document
centralization server
DMZ ZONE
Proxy
Server
Document security for business partners and telecommuters
• Business partner account/policy
management
• Business partner allowed applications
restrictions
• Business partner log management
• Access IP restrictions
• Manage ID, PWD access
Business partner
Before
Login
After
Login
Prohibit
• Storage
• Screenshots
• Printing
• Copying
• Sending
Free~
Allow all applications
Allowed applications
White List
Login
→ apply policy
Reboot PC →
disable policy
List of file access log/ Prohibit printing/ Prohibit online attached/
Prohibit clipboard copying/ prohibit local saving/…
Administrator
ClouDoc functions – Document security

31. NetID Co., LTD
ClouDoc reference

32. NetID Co., LTD
ClouDoc reference
2014, 2015 – 175% growth since 2013
Reference growth rate Major client companies
Total number of client companies
Supplied
50 firms
in 2015 5,000 Users 3,000 Users 2,000 Users 1,600 Users 1,000 Users
1,000 Users 1,000 Users 1,800 Users 400 Users 500 Users
500 Users 440 Users 500 Users 1,000 Users 500 Users
600 Users 300 Users
School
members 500 Users 500 Users
500 Users 100 Users 1,200 Users 2,000 Users 200 Users