This document summarizes a student project to develop a Clinic Record and Drugs Management System. The project aims to address problems with the current manual system, including poor drug data handling, a lack of good storage for drug and patient information, and delays in retrieving records. The objectives are to study existing clinical and drug management processes, design an automated system, and recommend better approaches. The methodology uses evolutionary prototyping and includes analyzing current processes, defining requirements, designing and coding the system, and testing. The final system created is a web-based clinic and drug management system to replace the manual process currently used at the student's polytechnic clinic.

1. Presented By:
GROUP 4
Supervisor:
Sani Suleiman Isah PhD
Project title:
Clinic Record and Drugs Management System
Hassan Usman Katsina Polytechnic, Department of
Computer Studies
Literatures and
Methodology
Prototype Dev. and
Future works
Research
Problem and
objectives

2. What I plan to speak about …
Literatures and Methodology
Methodology
Prototype Dev. and Future
works
System Development
Introduction and
Problem Statement

3. Motivation
Clinic records and drug management, are routine
processes carried out in various hospitals across
Nigeria. It is a common place to observe that
these routine processes are still preformed
manually or are minimally computerized even in
our clinics.

4. Problem Statement
Problem Statement
This manual approach to these routine operations
has a lot of problems associated with it, ranging
from:
1. Poor handling of drug data of patients,
2. Lack of good storage information system for drugs
and drug dispensary,
3. Delays and difficulty in retrieving information on
drugs and patients’ records.
In view of all these problems, it becomes necessary
to develop a computer based clinic and drug
information management system.

5. Research Questions and Objectives
RESEARCH QUESTIONS
1. What are the current processes of clinic and drug management
system used in modern clinics and pharmacy?
2. How can an automated system of clinic and drug management be
useful in the management of drugs in clinics and pharmacies?
3. What better approaches could be recommended in clinical records
and drugs management systems?
OBJECTIVES OF THE STUDY
1. To study the existing processes in clinical records and drugs
management
2. To design an automated clinic record and drug management system
3. To recommend better approaches in the use of clinical record and
drugs management systems.

6. Methodology
The Research methodology defined here is based on the methods
used to collect information on the real world problem pertaining
to clinic and drugs management system and to define system
requirements.
From the analysis study, understanding of the literature reviewed
and analysis of questionnaires, will lead the initial requirements
for the system.
Evolutionary prototype is used as methodology for SDLC. Once
the initial requirements are ready, the next step is to design the
system, followed by coding and testing.

7. System Development
Having carefully scrutinized the manual clinic record and drugs management system as
was practiced by Hassan Usman Katsina Polytechnic Clinic. A web-based clinic record
and drugs management system is produces that will replace the procedure done in the
clinic.

8. Conclusion
Thesis Motivation and Problem
Statement
CONCLUSION
The design and implementation of clinic and drugs management
system has created an avenue towards the development of clinics
and hospitals at large.
Due to the problems encountered with the manual systems, it has
become necessary to develop information systems in order to
reduce the cost of business and as well improve return of
investment.
This research has created a clinic and drugs management system
from the problems highlighted in the literature and it is hoped to
be implemented in an active clinic in order to ease way of doing
the clinical activities.

9. Recommendations
Several literatures have indicated the importance of real-time diagnosis and drugs
management system. In view of that, this research have highlighted some recommended
approaches to be involved in the development of medical information systems such as
the one developed in this study.
In view of the work just concluded, we wish to make the following recommendations:
1. We recommend this work to all clinics both large and small whose activities
management processes are still carried out manually.
2. In particular, this work is high recommended for use in Hassan Usman Katsina
Polytechnic Clinic.
3. With very little modification this work can be used in any clinic and pharmacy.
4. The employment of computer personnel for effective maintenance of the new
computer based system will enhance a maximum output of this package.
We recommend that the users of this application make effort to follow the change in
information technology, which certainly translates their method of operation into a
modern way of information processing. This is important because no matter how
efficient the application is, it will not be productive if the user do not use it well.

10. Thank you