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This presentation provides a high level overview of the following elements of the Canada-Ontario Job Grant:
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- Program Description
- Eligibility and Requirements
- Program Delivery
- The Application Process
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We all need help at the start of our business, but we can’t always afford it. We are probably not even paying ourselves.
Aidan will share what you need to know about hiring Interns;
Where to find them
The law on paying them
The benefits of using them
The risks of abusing them
Aidan’s passion comes from being a recent graduate himself, and now he is on a mission to change the way young people start their careers by getting them into awesome jobs at awesome young companies. He and his co-founders went straight from graduating and being interns themselves to starting their first business - so understand the benefits and drawbacks from both sides of the coin.
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What You Need to Know About Hiring Interns - JobLabAidan Cramer
With Aidan Cramer - Cofounder of JobLab.com
We all need help at the start of our business, but we can’t always afford it. We are probably not even paying ourselves.
Aidan will share what you need to know about hiring Interns;
Where to find them
The law on paying them
The benefits of using them
The risks of abusing them
Aidan’s passion comes from being a recent graduate himself, and now he is on a mission to change the way young people start their careers by getting them into awesome jobs at awesome young companies. He and his co-founders went straight from graduating and being interns themselves to starting their first business - so understand the benefits and drawbacks from both sides of the coin.
JobLab helps small businesses grow by giving them direct access to the best interns and graduate talent across the UK. The platform matches employers with relevant candidates who can be reviewed on a personal level, through video cover letters. JobLab’s focus is on reducing time to hire by providing the right candidates exactly when they’re needed.
These are the slides for our free course. You can find the course on Udemy at:
https://www.udemy.com/academic-program-development-and-accreditation/
and the YouTube Course Playlist at:
https://www.youtube.com/playlist?list=PLXa3JWoXGD0VhgBZxVBfZUmt49heXPnhh
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We all need help at the start of our business, but we can’t always afford it. We are probably not even paying ourselves.
Aidan will share what you need to know about hiring Interns;
Where to find them
The law on paying them
The benefits of using them
The risks of abusing them
Aidan’s passion comes from being a recent graduate himself, and now he is on a mission to change the way young people start their careers by getting them into awesome jobs at awesome young companies. He and his co-founders went straight from graduating and being interns themselves to starting their first business - so understand the benefits and drawbacks from both sides of the coin.
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With Aidan Cramer - Cofounder of JobLab.com
We all need help at the start of our business, but we can’t always afford it. We are probably not even paying ourselves.
Aidan will share what you need to know about hiring Interns;
Where to find them
The law on paying them
The benefits of using them
The risks of abusing them
Aidan’s passion comes from being a recent graduate himself, and now he is on a mission to change the way young people start their careers by getting them into awesome jobs at awesome young companies. He and his co-founders went straight from graduating and being interns themselves to starting their first business - so understand the benefits and drawbacks from both sides of the coin.
JobLab helps small businesses grow by giving them direct access to the best interns and graduate talent across the UK. The platform matches employers with relevant candidates who can be reviewed on a personal level, through video cover letters. JobLab’s focus is on reducing time to hire by providing the right candidates exactly when they’re needed.
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https://www.udemy.com/academic-program-development-and-accreditation/
and the YouTube Course Playlist at:
https://www.youtube.com/playlist?list=PLXa3JWoXGD0VhgBZxVBfZUmt49heXPnhh
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2. Outline
Background on City Vision internships
Tips on Interviewing
Legal guidelines on Interns and Stipended
Volunteers
Types of internship positions
Responsibilities
3. History of City Vision Internships
City Vision Internships is a program of the
nonprofit parachurch TechMission, which was
founded in 2000
TechMission placed over 500 AmeriCorps
interns during 2004-13 in over 70 ministries
serving over 22,000 youth and matching over
68,000 volunteers (called TechMission Corps)
Left AmeriCorps in 2013
◦ Due to increasing government restrictions on faith-based
organizations
◦ Renamed City Vision Internships
4. TechMission Programs
TechMission
City Vision
Internships
- About 50 sites
Christian
Volunteering.org
- UrbanMinistry.org
- ILS Nova GED
- Christians in Recovery
City Vision
College
- Addiction Studies
- Nonprofit Management
- Urban Missions
-Master’s in Science,
Technology, Society and
Ministry
Our Values are Jesus, Justice and Technology.
Our Mission is to empower others to transform at-risk communities in
Jesus’ name through technology
5. About City Vision College
History: Started Rescue College in 1998 as a Program of
AGRM, DETC Accreditation in 2005, Transferred to
TechMission in 2008
Degrees
◦ BS in Nonprofit Management
◦ BS in Addictions Studies
◦ BA in Missions
◦ MS in Science, Technology, Society and Ministry
Statistics
◦ 112 students (35 with Title IV, 39 new)
◦ 63.6% graduation rate in 2012
◦ Cumulative 93% job placement rate
◦ Tuition $6,000/year (cost is in the lowest 10% of private nonprofit
institutions).
7. TechMission Staff Introductions
Alexandra Herbert, Internships Coordinator
alexandra@techmission.org, 617-282-9798 x102
Andrew Sears, Executive Director
andrew@techmission.org, 617-282-9798 x101
Michael Liimatta, Chief Academic Officer
mliimatta@cityvision.edu, 816-217-9637
8.
9.
10. Tips for Interviewing
Though TechMission interviews some
candidates, TechMission does not filter all
candidates other than performing a sex offender
background check
We post widely, so be street savvy in
interviewing
Assume that only about 40% of candidates or
less will be qualified
Review new candidates every 2-4 weeks.
Set up phone interviews.
If candidate is relocating, we recommend an in
person interview
11. Making an Offer
You can make an offer without informing us
Send and E-mail to
info@cityvisioninternships.org as soon as an
offer is accepted
Send a signed contract to
info@cityvisioninternships.org or fax to 816-256-
8471.
◦ You must have a signed contract with the intern by
their start date
◦ First payment is due on the intern’s start date
◦ That will cover their first term
12. When Can Someone Start?
Interns can start at any time
If they are a free undergrad tuition intern, then
they can take Freshman/Sophomore courses
starting anytime. Junior/Senior courses must
begin at the start of a term.
◦ See list at: http://www.cityvision.edu/cms/cv/courses
◦ If they start mid-term and take classes, then you pay
for the current term and the next term. If they start
mid-term and do not take classes then your first
payment applies to the next term.
13. Legal Category: Intern or Stipended Volunteer
In the contract with interns you must select whether the position is a
stipended volunteer or internship position
Stipended Volunteer if..
◦ It is typically the type of work a volunteer would do
◦ i.e. directly serving clients: youth ministry assistant, adult ministry
assistant
◦ Stipended Volunteer Advantages: less requirements on training
stipended volunteers
Internship if..
◦ It is a position that involves training that would help them prepare for a
career in that field
◦ i.e. indirect service: accounting, fundraising, tech support
◦ Internship Advantages: more flexibility on doing work that volunteers
might not do
If it could be either, then you can pick
14. Government Guidelines on Internships
The training, even though it includes actual operation of the facilities
of the employer, is similar to that which would be given at a
vocational school.
The training is for the benefit of the trainees or students.
The trainees or students do not displace regular employees, but
work under their close observation.
The employer that provides the training derives no immediate
advantage from the activities of the trainees or students; and on
occasion his operations may actually be impeded.
The trainees or students are not necessarily entitled to a job at the
conclusion of the training period.
The employer and the trainees or students understand that the
trainees or students are not entitled to wages for the time spent in
training.
15. Guidelines on Interns
Not required to pay interns minimum wage
Must still withhold FICA
Check with own accountants and state
authorities on tax guidelines, unemployment
insurance
Many states currently require health insurance
for 30 hours/week or more, and this will be the
national requirement starting in 2015.
16. Guidelines for Stipended Volunteers
Is the work they are doing really volunteer work? They
will consider
◦ Nature of the entity receiving the services (nonprofit, for instance)
◦ Services should be of the kind typically associated with volunteer work.
◦ Compensation of any sort (such as money, room & board, perks, etc.)
should be just to cover basic expenses (can pay through 1099)
◦ Should not displace regular employees
◦ Should not have expectations of benefits in the future
◦ Whether the activity is less than a full-time occupation
◦ Services are offered freely without pressure or coercion,
◦ Should not be involved in commercial or for fee activity (thrift store,
business, etc.)
◦ Typically should not involve supervision of other staff
[Reference: DOL Opinion Letters FLSA 2001-18 and FLSA 2006-4]
17. Types of Internships
1. One Year Work Study Internship with Free Undergraduate Tuition in City Vision
College (for interns without a bachelor’s degree) (29 hours/week).
◦ Annual Cost to Site: $3,500 + housing.
2. One Year Paid Internship (only for interns with a bachelors degree) (40
hours/week).
◦ Annual Cost to Site: $2,000 + housing + stipend site chooses between $200-$600
3. Multi-Year Graduate Fellowship Internship with Free Tuition in Bakke University
(for interns with a bachelor’s degree) (40 hours/week)
◦ Annual Cost to Site: $8,000. Additional housing or stipend is optional
4. Multi-Year Graduate Technology Fellowship Internship with Free Tuition in City
Vision College (for interns with a bachelor’s degree) (40 hours/week)
◦ Annual Cost to Site: $8,000. Additional housing or stipend is optional
5. Summer Internship with Free Undergraduate Tuition in City Vision College (40
hours/week).
◦ Summer Cost to Site: $300 + housing
18. 1. One Year Work Study Internship
Intern Site
Pell Grant Paid To Student
$5,730 (if qualified)
TechMission
$3,500
Free Tuition in City Vision ($6,000)
Housing
(if needed)
500 Intern Applicants
Intern
29 hour/week
internship
Advantage: lowest cost type of intern
Annual Cost $3,500 + housing
Notes: sites do not have to pay housing local interns have their own housing
19. 2. One Year Paid Internship
(only for candidates with a Bachelors)
$2,000
Intern Site TechMission
+ Housing
+ $200-600/month
stipend
500 Intern Applicants
Intern
40 hour/week
internship
Advantage: higher capacity intern with Bachelors degree
Annual Cost: $2,000 + $2,400-7,200 stipend + housing
Note: sites do not have to pay housing local interns have their own housing
20. 3. Multi-Year Graduate Internship
Intern Site
Student Loans
(if qualified)
500 Intern Applicants
TechMission
$8,000
Free Tuition in Bakke ($10k-13k)
Intern
40 hour/week
internship
Advantage: highest quality candidates for multiple years
Annual Cost: $8,000 (housing optional)
21. 4. Multi-Year Graduate Technology Internship
Intern Site
Student Loans
(if qualified)
500 Intern Applicants
TechMission
$8,000
Free Tuition in City Vision ($10,800)
Intern
30 hour/week
internship
Advantage: highest quality candidates for multiple years
Annual Cost: $8,000 (housing optional)
22. 5. Summer Internship
$300 500 Intern Applicants
Intern Site TechMission
Intern
40 hour/week
internship
Housing
(if needed)
Advantage: good for summer programs, helps recruit future staff
Note: sites do not have to pay housing local interns have their own housing
23. Steps for New Interns:
for Free Tuition Undergrad Interns
1. Email alexandra@techmission.org to let her know you have
placed an intern so she can e-mail the intern enrollment and
registration codes.
2. Once the intern receives these codes, enroll in City Vision
College
◦ http://www.cityvision.edu/enroll-now?destination=cart/checkout
◦ Select payment method: Organization will Pay
3. Complete our Financial Aid Process at:
http://www.cityvision.edu/cms/cv/city-vision-college-federal-student-
aid-procedures
◦ Complete http://www.fafsa.ed.gov and enter school code of
041191
4. Register for courses at: www.cityvision.edu.
5. Coordinate start date with site
6. Sign internship contract with your site
◦ http://www.cityvisioninternships.org/sites/default/files/CityVisionIn
ternContract.doc
24. For Free Tuition Undergrad Interns
You must spend 16 hours per week studying on
site
◦ (can take lunch break out of this time)
◦ Recommend 3 hours per day
You are required to make passing grades in
your courses to continue your internship
You and your site director will receive
notifications for late assignments
Interns not completing courses is one of the
main reasons people are dropped from the
internship
25. Steps for New Interns: What’s Next for Free Tuition Graduate Interns
1. Apply for Bakke University: https://www.bgu.edu/prospective/apply
◦ select checkbox for City Vision Intern
2. Complete our Financial Aid Process at: http://www.bgu.edu/financial/financial_aid
◦ Complete http://www.fafsa.ed.gov and enter school code of G31108
3. Register for courses at: www.bgu.edu, note that you are a “City Vision Intern”
4. Receive acceptance letter from BGU
5. Coordinate start date with your site
6. Sign internship contract with your site
◦ http://www.cityvisioninternships.org/sites/default/files/CityVisionInternContract.doc
What’s Next for Free Tuition Graduate Technology Interns
1. Email alexandra@techmission.org to let her know you have placed an intern so she can e-mail
the intern enrollment and registration codes.
2. Once the intern receives these codes, enroll in City Vision College:
http://www.cityvision.edu/mstsm-enroll?destination=cart/checkout
3. Complete our Financial Aid Process at: http://www.cityvision.edu/cms/cv/city-vision-college-federal-
student-aid-procedures
◦ Complete http://www.fafsa.ed.gov and enter school code of 041191
4. Register for courses at: www.cityvision.edu
5. Coordinate start date with your site
6. Sign internship contract with your site
◦ http://www.cityvisioninternships.org/sites/default/files/CityVisionInternContract.doc
26. TechMission’s Responsiblities
Assist in recruiting intern
Provide free tuition to intern
Process payments of service sites
Will pay Pell Grants to qualifying students each
term
Compile outcomes from individual service sites
to provide to funders to decrease cost to sites
May remove interns or sites that are not
following guidelines in contract
27. Ministry Site Responsibilities
Reviewing applicants and interviewing
candidates
Informing TechMission when an offer is made or
when an intern leaves
Paying service fee on time
Provide housing and/or pay stipend directly to
intern as required depending on type of position
Provide a supportive environment to intern
Follow all requirements of contract
Provide program outcomes summary data to
TechMission
28. Intern Policies
Work Study interns and graduate interns work
structure
◦ 29 hours as an intern
◦ 16 hours for on site study and lunch breaks (sites may
wave on-site requirement for graduate interns)
◦ 45 hours of total time per week (9 hour days)
Interns follow sites sick, vacation & holiday
policy
◦ If no policy exists, then we recommend that interns get
15 combined sick/vacation days
Interns follow site policies unless those policies
violate the law or internship contract
29. Clarifying Communications Expectations
Supervision of interns is the sole responsibility
of the internship site
◦ TechMission will avoid getting in the middle of conflict
Exceptions
◦ Sites that work student interns more than the required
hours impairing their studies
◦ Sites that violate the law or terms of the internship
contract
◦ Sites that do not pay their fees to TechMission/City
Vision
◦ Sites with programs that end due to financial reasons
or that provide no supervision
30. Site Payments
Work Study & Graduate Interns
◦ Site pays City Vision College $700 (or $1,600 for graduate interns) once
an intern is placed on site.
◦ Site continues to pay at $700 (or $1,600 for graduate interns) increments
on August 15, October 15, January 15, March 15 and May 15 for a total
of $3,500/year (or $8,000/year for graduate interns).
◦ If an intern does not complete the full year, then the site only pays the
fee up to the time intern left.
◦ Site fee is the same regardless of the number of courses an intern takes
One Year Interns
◦ $1,000 on first day and $1,000 after 3 months
Summer Interns
◦ $300 on first day
31. Outcome Requirements
In program(s) your intern(s) is/are involved in
◦ Number of program participants
◦ Number of volunteers
◦ End Outcome Estimates: grade promotion, graduation
rate, program completion rate, etc.
We will provide a web form for your intern to
complete every 6 months
◦ Estimates are fine as our intent is to minimize the
work on your end (1-2 hours) to compile outcomes
32. Background Checks
Sex Offender Background Check
◦ www.NSOPR.gov
State Background Check (covers state)
◦ Each state has a standard background check office
FBI Background Checks (covers federal crimes)
◦ Google Local fingerprinting vendor
◦ Have intern sign release
Background Check Vendors
◦ www.employment.screennow.com
◦ www.volunteerselectplus.com
◦ www.backgroundcheckreviews.net
33. Health Insurance
Health insurance requirements vary by state
Health Care Act will require interns serving 30 or
more hours to have insurance
Many interns may already be covered by
parents
Best source is to Google your state’s health
care exchange
34. Internship Site Checklist
Sign Initial Site Contract/MoU
Login to Site Director Portal to review resumes
Complete Site Director Training
Interview and inform TechMission of any internship
offers
Sign intern contract
Pay invoices
Complete outcomes summary
Inform TechMission when intern leaves
35. Other TechMission Resources
www.ChristianVolunteering.org
◦ Post volunteer opportunities for free
www.christianvolunteering.org/foundationgrants.jsp
◦ Free directory of almost 11,000 Christian foundations & grants
UrbanMinistry.org website and apps for iPhone, Android
◦ Over 150,000 free sermons and resources on for serving urban
communities
City Vision College for staff
◦ All Internship site staff receive a 25% discount with City Vision
College
ILS Nova GED & Adult Education Program
◦ Provided at 25% discount to Internship sites
◦ Request free trial
38. City Vision Course Offerings
Theology & Strategy of
Urban Mission
Urban Evangelism &
Discipleship
History of Urban
Missions
Counseling in the City
Case Management
Residential Recovery
Program
Life Skills Training
Urban Youth Ministry
Nonprofit Administration
Nonprofit Accounting
Financial Planning for
Nonprofit Organizations
Ministry Management
Facilities Management
Food Services
Fund Raising Basics
Intermediate Fund
Raising
Human Resources
Christian Community
Development
39. City Vision Addiction Studies Program
Case Management
Counseling Alcoholics
Counseling in the City
Counseling Foundations
Drugs of Abuse
Family Issues and
Recovery
Group Counseling
Practices
Life Skills Training
Managing Residential
Recovery Programs
Mental Illness and
Addiction
Professional Counseling
Practices
Recovery Dynamics
Sexual Issues in
Addiction