Chapter 1 Managing and Manager's Job

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PowerPoint Presentation by Charlie Cook
The University of West Alabama
CHAPTER 1
Managing and the Manager’s
Job
PART 1
An Introduction to Management
Management: Principles and Practices
11e
Ricky W. Griffin

2. Learning Objectives
1. Describe the nature of management, define management and
managers, and characterize their importance to contemporary
organizations.
2. Identify and briefly explain the four basic management functions in
organizations.
3. Describe the kinds of managers found at different levels and in
different areas of the organization.
4. Identify the basic managerial roles that managers play and the skills
they need to be successful.
5. Discuss the science and the art of management, describe how
people become managers, and summarize the scope of
management in organizations.
6. Characterize the new workplace that is emerging in organizations
today.
1–2
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3. What is an Organization?
• A group of people working together
in a structured and coordinated
fashion to achieve a set of goals.
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4. Types of Organizational Resources
Physical
Resources
Human
Resources
Information
Resources
Financial
Resources
Organizational
Resources
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5. Organizational Resources
• Human resources
 Managerial talent and labor
• Financial resources
 Capital investments to support
ongoing and long-term operations
• Physical resources
 Raw materials; office and production
facilities, and equipment
• Information resources
 Usable data, information linkages
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6. Organization
Human
Resources
Financial
Resources
Physical
Resources
Information
Resources
Royal Dutch/
Shell Group
Drilling
platform
workers
Corporate
executives
Profits
Stockholder
investments
Refineries
Office buildings
Sales forecasts
OPEC
proclamations
Michigan State
University
Faculty
Administrative
staff
Alumni
contributions
Government
grants
Computers
Campus facilities
Research reports
Government
publications
New York City Police officers
Municipal
employees
Tax revenue
Government
grants
Sanitation
equipment
Municipal
buildings
Economic
forecasts
Crime statistics
Susan’s Corner
Grocery Store
Grocery clerks
Bookkeeper
Profits
Owner
investment
Building
Display shelving
Price lists from
suppliers
Newspaper ads
for competitors
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1.1 Examples of Resources Used by Organizations

7. What is Management?
• A set of activities
planning and decision making, organizing,
leading, and controlling
directed at an organization’s resources
human, financial, physical, and information
with the aim of achieving organizational goals
in an efficient and effective manner.
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8. 1–8
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1.1 Management in Organizations

9. The Basic Purpose of Management
EFFICIENTLY
Using resources wisely and in
a cost-effective way
EFFECTIVELY
Making the right decisions and
successfully implementing them
And
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10. What is a Manager?
• Someone whose primary responsibility is to carry
out the management process.
 Plans and makes decisions, organizes, leads, and
controls human, financial, physical, and information
resources.
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11. The Manager’s Job
• Plan:
 A manager cannot operate effectively unless he or
she has long range plans.
• Organize
 When there is more than one employee needed to
carry out a plan, then organization is needed.
• Control
 Develop a method to know how well employees are
performing to determine what has been and what still
must be done.
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12. 1–12
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1.2 The Management Process

13. The Management Process
• Planning and Decision Making:
Determining goals and courses of action
• Organizing:
Coordinating activities and resources
• Leading:
Motivating and managing people
• Controlling:
Monitoring and evaluating activities
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14. 1–14
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1.3 Kinds of Managers by Level and Area

15. Kinds of Managers by Level
• Top Managers
 are the small group of executives who manage the
overall organization. They create the organization’s
goals, overall strategy, and operating policies.
• Middle Managers
 are primarily responsible for implementing the policies
and plans of top managers. They also supervise and
coordinate the activities of lower level managers.
• First-Line Managers
 supervise and coordinate the activities of operating
employees.
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16. Kinds of Managers by Area
Human Resources
Managers
Administrative
Managers
Specialist
Managers
Kinds of
Managers
by Area
Marketing
Managers
Financial
Managers
Operations
Managers
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17. Kinds of Managers by Area
• Marketing Managers
 work in areas related to getting consumers and clients
to buy the organization’s products or services—new
product development, promotion, and distribution.
• Financial Managers
 deal primarily with an organization’s financial
resources—accounting, cash management, and
investments.
• Operations Managers
 are involved with systems that create products and
services—production control, inventory, quality
control, plant layout, site selection.
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18. Kinds of Managers by Area (cont’d)
• Human Resources Managers
 are involved in human resource activities.
• Administrative Managers
 are generalists familiar with all functional areas of
management and are not associated with any
particular management specialty.
• Other Kinds of Managers
 hold specialized managerial positions (e.g., public
relations managers) directly related to the needs of
the organization.
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19. Basic Managerial Roles and Skills
• Regardless of level or area, all managers must
play certain roles and exhibit specific skills in
order to be successful.
• Managers:
 Do certain things.
 Meet certain needs.
 Have certain responsibilities.
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20. Lights, Roll Camera, Manage !!!
Interpersonal
Roles
Informational
Roles
Managerial
Roles
Decisional
Roles
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21. Managerial Roles (Mintzberg)
• Interpersonal Roles
 Figurehead, leader, and liaison roles involve dealing
with other people.
• Informational Roles
 Monitor, disseminator, and spokesperson roles
involve the processing of information.
• Decisional Roles
 Entrepreneur, disturbance handler, resource allocator,
and negotiator are managerial roles primarily related
to making decisions.
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22. Category Role Sample Activities
Interpersonal Figurehead Attending ribbon-cutting ceremony for new plant
Leader Encouraging employees to improve productivity
Liaison Coordinating activities of two project groups
Informational Monitor Scanning industry reports to stay abreast of
developments
Disseminator Sending memos outlining new organizational initiatives
Spokesperson Making a speech to discuss growth plans
Decisional Entrepreneur Developing new ideas for innovation
Disturbance
handler
Resolving conflict between two subordinates
Resource
allocator
Reviewing and revising budget requests
Negotiator Reaching agreement with a key supplier or labor union
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1.2 Ten Basic Managerial Roles

23. What Skills Do Managers Need?
Technical
Conceptual
Communication
Time
Management
Decision
Making
Diagnostic
Interpersonal
Fundamental
Management
Skills
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24. Managerial Skills
• Technical
 To accomplish or understand the specific kind of work
being done in an organization.
• Interpersonal
 To communicate with, understand, and motivate both
individuals and groups.
• Conceptual
 To think in the abstract.
• Diagnostic
 To visualize the appropriate response to a situation.
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25. Managerial Skills (cont’d)
• Communication
 To convey ideas and information effectively to others
and to receive the same effectively from others.
• Decision-Making
 To recognize and define problems and opportunities
and then to select an appropriate course of action to
solve problems and capitalize on opportunities.
• Time-Management
 To prioritize work, to work efficiently, and to delegate
appropriately.
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26. Management: Science or Art?
• The Science of Management
 Assumes that problems can be approached using rational,
logical, objective, and systematic ways.
 Requires the use of technical, diagnostic, and decision-making
skills and techniques to solve problems.
• The Art of Management
 Making decisions and solving problems using a blend of intuition,
experience, instinct, and personal insights.
 Using conceptual, communication, interpersonal, and time-
management skills to accomplish the tasks associated with
managerial activities.
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27. Management Challenge Question
• What do you say to your boss when your boss
wants you to make the numbers fit the
forecast?
A. What do you want the numbers to be?
B. Which numbers are right? which are wrong?
C. No problem. If anyone asks, I’ll say that I deferred
to your judgment and am using your numbers.
D. What are the consequences if I refuse to do that?
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28. 1–28
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1.4 Sources of Management Skills

29. The Scope of Management
• For-Profit Organizations
 Large businesses
 Industrial firms, commercial banks, insurance firms, retailers,
transportation firms, utilities, communication firms, service
organizations
 Small businesses and start-up businesses
 International management
• Not-for-Profit Organizations
 Governmental organizations—local, state, and federal
 Educational organizations—public and private schools, colleges,
and universities
 Healthcare facilities—public hospitals and HMOs
 Nontraditional settings—community, social, spiritual groups
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30. You’re the Manager
• The Situation:
 The group manager that you replacing has remained on job for a
short time to train you, however he did not actively involve you in
daily operations. He departs permanently after today’s meeting.
 Morale is low because the group manager has been running a
one-person show with no significant delegation or participation by
other employees.
 The overall performance of the group appears to be far below its
current capabilities.
• What will you do first?
• After that, what will you do next?
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31. • organization
• management
• effective
• efficient
• manager
• decision making
• organizing
• leading
• controlling
• levels of management
• areas of management
• interpersonal roles
• informational roles
• decisional roles
• technical skills
• interpersonal skills
• conceptual skills
• diagnostic skills
• communication skills
• decision-making skills
• time-management skills
1–31
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