The document discusses file management systems and effective file management tips. It defines a file management system as software that manages data files and examples include desktops, laptops, and OneDrive. It explains that file management allows users to organize files and folders to easily find information. Tips for effective file management include using default installation folders, creating appropriately named subfolders, regularly backing up and removing unnecessary files to prevent clutter.

1. File Management
CAT Grade 12 Term 3

2. At the end of the lesson
you should know the
following:
 What are file management systems?
 How does file management work?
 Tips for effective file management

3. What is file
management
systems?

4. File Management Systems.
 A file management system is a software tool used for file maintenance operations.
 It is a type of software that manages data files in the computer system.
 Examples are Desktop, One drive, Laptops and Computers

5. How does file management work?
 File management ensures that a computer is user-friendly, and
that you will be able to find data and information without
wasting time
 It allows users to name, organize and arrange files and folders
in a way that they are easy to find and distinguish.

6. What are
tips for an
effective file
management?

7. Tips on effective file management
 When installing new programs, use the default installation folders.
 Save all your documents in the same root folder, such as music, pictures and videos
 Create subfolders within the same folder in order to distinguish between documents
 Name or rename your folders appropriately. When a folder is created, it will be named “New folder”
 File new documents as they are created. It will ensure that the document is in the correct folder and
can be found with more ease.

8. Tips continued…
 Remove old documents and folders as they can take up space and computers to become cluttered.
 To prevent this, you have to delete documents and folders that are no longer needed
 Make regular backups of important files, such as saving them on One Drive and this will prevent
you from losing any important information

9. REFERENCES
 Davidson P. Labuscagne C. Smurts C. (2019). Computer Applications Technology Grade 12 Theory
book. Department of Education.