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Ca ppt
- 1. Successfully monitoring CA How to make room for our students and increase your yield and completion rate!
- 2. Create a CAtab Add the following columns using the “edit” button on the tab. Needs WC -Use physical school type to identify homeschoolers who can be contacted during the day. -Use ready to be activated, CA date, and total credits to find segment 2 kids needing to be contacted. Don’t rely only on 0.5 credit . -Use flags to indicate 2 welcome calls and 2 emails (more on this in a moment). -Use comments section to keep yourself organized!
- 3. Check your CAdaily (once in the morning and again in the late afternoon if you are double loaded) Call the day you receive a student (or within 2 days, at most) FLVS research shows that if a student is not contacted by you within 1-2 days of being placed, they lose momentum and we may lose that student. Make every effort to call the student between 1-2 days of placement, and ALWAYS make it a daily routine to email them immediately so they know they have a seat in the class.
- 4. Using the flags Utilizethe flag system in VSA! Flag one- highlight for first welcome call email (day of student placement) Flag two- highlight when you make first call (aim for same day as placement, or within 48 hrs) Flag three- highlight when you send second attempt email Flag four- highlight when you make second attempt call
- 5. How do youknow when to activate or set NAC? Utilize the comments section in VSA Keep yourself organized! See at a glance exactly who you need to contact next. Detailed comments also allow anyone to go into your VSA and get a clear picture of where all your students are in the CA process (this is extremely helpful for when you go out on vacation, as well. ) First thing Monday morning, send activation reminder email via “group action” at the bottom, and activate.
- 6. Second attempt WCemail Be specific! Communicate to the student & parent via voicemails and email the exact date they need to contact you by to avoid being set NAC. Subject: Still interested in English 3? Please call Mrs. Teacher asap! Hello FLVS student, Once again, welcome to your English 3 course! This email is to remind you that I need to speak with you and your family over the phone in order to be activated into the class. If I do not hear from you by 9/27/2012, I will assume that you no longer need the course and you will be removed from the roster. Please contact me as soon as possible to avoid withdrawal! You can reach me anytime at 123-123-1234 from 8am-8pm daily. Thank you for your attention in this matter, and I look forward to speaking with you soon. Thank you, Mrs. Teacher
- 7. Activation reminder email When activating a student, send out an email to the parent and student to remind them that they’re now in their first official week of being activated. (It also helps cover you if they say they didn’t know they were started.) Hello! Welcome to English 3! I am so excited to have you join our wonderful course. I just wanted to send a quick reminder to let you know that on Monday, September 24th, you will be officially activated into English 3. Starting on Monday, 9/24, you will need to submit 3-6 assessments weekly (due each week on Sunday at midnight) depending on the pace you have chosen to complete the course. Please see the Pace Chart under Course Information if you are unsure of how many assessments you should be turning in by the end of each week or contact me for a personalized pace chart. Good luck on your assignments this week and let me know if you need any help! I am only a phone call, email, or text message away. Smiles, Mrs. Teacher
- 8. Sample WC logfor VSA Went over course guidelines/expectations, target date of completion, grace period expectations, communication, DBAs, live sessions. Parent/Guardian agrees to enroll their student in the class. Add any other specific information regarding the student that you feel is useful to document. Always remember that it’s better to OVER document than under document.
- 9. Start up sessions Haveyou ever had a large group of students loaded into CA all at once? Offer a group start up session! Avoid wasting time with countless cold calls to a large group of CA students. Help get students activated quicker (which keeps up that momentum)! Materials have already been created for you. Be clear that students must call/text you at the end of the session alerting you they have attended the presentation and are ready to be started. Be sure to also encourage the parent to attend the session so their half of the wc is quick and easy. When you have large groups of CA students loaded, send out a One Call Now message alerting them that they’ve been placed and to invite them to attend your start up session. Team with another teacher to reach even more students!
- 10. Reminders Check CA daily and call within 1-2 days of placement. Call ALL numbers listed before setting NAC. WCs must be completed with the student & parent/guardian via telephone. Set students NAC if the welcome call is not completed within 2 weeks of placement (maximum). Students should only be in CA for approximately 10 days. Remember, if you are chasing students in CA, you will be chasing them while they’re active. Set clear expectations and follow through! Take an extra couple of minutes to verify their contact info during the WC (ask for student cell, parent cell, and 1 back up # - such as other parent/guardian or home #). Also verify parent email listed.
- 11. Getting organized and building time into your schedule M-F for CA will help your yield and completion rate go up. Please let me know if you need any help!