This document discusses resource usage and sustainability best practices at Flinders. It provides statistics on paper and toner usage over 6 months and estimates costs. It recommends using recycled paper, ink tank printers that can be refilled, and electric vehicles that don't emit gases. The document outlines procedures for identifying, purchasing, and storing materials, as well as maintaining printers through routine cleaning. It discusses Flinders' record keeping, filing, and security practices for ensuring document authenticity, integrity and confidentiality. Work health and safety requirements are also summarized.

1. Business
Resources
Presentation

2. Flinders
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3. Current
usage

4. USAGE OF
PAPER AND
TONER FOR A
6-MONTH
PERIOD
1 ream = 500 sheets
1 toner laser printer = 12000 to 15000 pages
1 toner commercial printer = 19500 pages
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5. ESTIMATE COST OF PAPER AND TONER FOR A 6-MONTH PERIOD
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6. Online
research
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7. Business paper
￮ Recycled paper: The use of recycled
paper contributes to the reduction of
deforestation and, in addition, the cost
of recycled paper is lower,
contributing financially.
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8. Commercial sized
copier
￮ Ink tank printers, which last longer and
can be refilled, contribute to the
environment.
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9. Car
￮
￮
￮
￮
Eletriccars:
-Do not emit gases to the
environment;
-Does not depend on fossil fuel;
-Less maintenance cost.
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10. Identify all the types of
material resources
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11. Purchasing material resources
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12. Best practice storage methods
Maintain Moisture Levels: Maintain a humidity level between 35 –55 percent in all paper handling
and storage areas to avoid issues caused by fluctuating moisture levels. You can use humidifiers
or dehumidifiers to control the environment in smaller rooms, but larger rooms, like warehouses,
can be more challenging.
Beat the Heat: Humidity is important, but so is temperature. Paper should be stored in a controlled
atmosphere, preferably at a temperature between 68 and 76 °F, whether that’s in a warehouse, an
office or a press room. It also should be stored out of direct sunlight, which can impact the
temperature of the paper as well as the colour.
Protect the Packaging: Try to maintain consistent temperatures and humidity levels in all paper
storage and handling areas, even when the business is closed.
Lay It Flat: In addition to keeping paper wrapped in its original packaging, printers also should
store reams flat rather than on end. Not only can this protect the packaging, but it can also help
prevent buckling or other edge damage.
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13. Routine maintenance
￮
￮
The importance of routine printer maintenance cannot be
overstated. Poor print quality and printer downtime negatively
affects your users and your budget, from lost productivity and
frustration, to reprinting costs that can really add up in terms of
wasted resources (toner & paper).
￮Routine printer maintenance is just like your car’s 3500 mile oil
change. Like your car, your printer needs routine maintenance
to reduce the risk of a breakdown. A good rule for a
maintenance kit and fuser with every 6th toner replacement for
optimal performance.
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14. Flinders’
procedures
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15. Record keeping practices
All records require a basic level of security to ensure their authenticity and integrity. Records with
security classifications, or containing sensitive information, should be handled, protected, stored and
disposed of according to NSW Government requirements and the Australian Government Protective
Security Policy Framework.
Only authorised users should be able to access records.
The staff working in storage areas, should be aware of their responsibilities regarding security and
have appropriate security clearances.
Building security risk assessment should be undertaken to identify and mitigate security risks and to
develop a security plan for the storage facility and storage areas. At a minimum, records storage
areas and facilities should be intruder resistant, monitored with perimeter alarms and ‘back to base’
systems, CCTV, and access controls. This can be achieved by using entry controls, perimeter and
intruder detection alarms.
It is important that security monitoring of storage areas and facilities is audited or monitored, to
ensure that security measures are working correctly. 17

16. Filing systems procedures
Once a Flinders lawyer is retained by a client, the work team must create a file for that client.
Standard procedure for starting a new file is as follows:
1.Procure a new according file folder.
2. Add the client's name by either writing it with a black marker or by adding a typed label.
3. Within the accordion file folder should be added a manila folder. Inside this folder a copy of
the retainer check, any notes the attorney made during the initial consultation, and contact
information for the client (phone, business address and number, and home address).
Additionally, add originals or copies of any correspondence brought to the office by the client
pertaining to the matter.
4. Leave this file available for the day in the event that your attorney would like to add more to
it before filing. If, at the end of the day it is not needed, file it in whatever manner is standard in
your particular office.
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17. Security and recording practices
Documents contained within a client's file should always be considered private no matter how
minor the matter or case. As a professional, it is important that you keep the contents of any file
under the strictest confidence.
You will be privy to a great deal of information that is not for general consumption, so you
should always keep in mind that your job requires you to maintain the confidentiality of your
attorney's clients.
This means you should never disclose, share, discuss, or gossip about a case or matter being
handled by your boss, nor should you discuss the matter with the client directly unless your job
requires you to do so.
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18. Work heath &
safety
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19. Work health and safety requirements
The policies apply to staff, contractors, other workers and customers.
They outline the objectives and duties of the department as well as the duties of all:
-Staff and other workers
-Officers
-Other people.
We commit to complying with our WHS obligations set out in the:
-Work Health and Safety Act 2011
-Work Health and Safety Regulations 2011
-Codes of Practice.
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20. Thanks!
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