The document outlines a three month training schedule for a hotel's cost control department. The first month focuses on establishing policies and procedures, learning inventory and accounting systems, and conducting stock takes. The second month includes analyzing purchases and stock variances. The third month completes on-the-job training, sets responsibilities and cost savings schemes, and coordinates all cost journals. The training emphasizes driving down costs through inventory control, analysis, supplier relationships, and establishing standard procedures.

1. COST CONTROL DEPARTMENT TRAINING SCHEDULE
Objectives
 -------- Hotel cost control Drive has been emphasized By The Management
 For an ultimate cost control system with a supporting Standard operating procedures ,
Inventory variances and analysis
 Minimise inventory variations , multi supplier purchasing system –to set up a minimum 3
supplier quotations , to minimize cash purchases,
 To ensure sustained supplies with a rate contract ,
 Proper stores stock system with stock order system ,
 Maintaining Par stocks , establish lead time ,
 Optimize inventory levels ,
 Coordinate with the executive chef on quality control in receiving material
 The objective would be to minimize cost s without compromising on quality, AND WORK ON
ESTABLISHED AUDIT NORMS
Thus the training would be thrust and practical on a Time based schedule for three months
The first Month November 2012
 Policy procedures notes, On the job training ,
 Manage the system-THE FB STOCK. HOTEL , GPOS AND THE ACCOUNTING SYSTEM,
 SYSNCHRONISATION OF THE REPORTING SYSTEM ,
 ESTABLISH THE FOOD AND BEVERAGE COST BOARD
 PASSING OF CONSUMPTION ENTRIES,
 End of the Month Stock take
2 nd Month December 2012
 ---Analysis of Purchase
 Analyse stock Variances,
 complete cost board –Laundry cost , power and Fuel costs, Guest supplies and Guest Amenities
3 rd Month January 2013
 Completion of on the Job Training
 Setting up of Responsibiltes
 Job Descriptions
 Rolling Out cost savings schemes,
 coordinating all cost journals by the end of the month and work on set up cost boards

2. Traning Therotical Training and on the Job Training
 FILING SYSTEM ,
 COMPUTRISED FB STOCK SYSTEM
 ENTIRE COST AND MANAGEMNET SYSTEM IN COMPUTER ENVIRONMENT
 PURCHASING INDENTS –
 DEPARTMENTAL COMMANDS
 –STORES INDENTS ,
 REQUISITIONS ,
 PURCHASE ORDER ,
 SRV –RECEIVING REPORT –ALL ON TQCM
 INVOICES OF VENDORS CHECKED WITH SRVS
 CASH PURCHASES SCRUTINY-TQCM
 SUPPLIER REVIEW AND MARKET SURVEYS ON PRODUCT QUALITY,AVAILABILITY AND PRICE
 SUPPLY CHAIN PROCESS –INTEGRATION OF SUPPLY CHAIN MANAGEMENT
 STORES-STOCK—DRY STORES , BEVERAGE, PERSIHABLES LEGUMES, DAIRY PRODUCTS,CHEMICAL
,STATIONERY AND PRINTING, COMPUTER SPARES,
 COMPUTER STOCK AND PHYSICAL STOCK—bin card system daily posted with SRVs and SRR
matched with computer stock –Very Important and Variance to be brought to the notice of the
management , A very important system technique total quality control Management--TQM
 PERIODIC BOOK STOCK AND PHYSICAL STOCK SYSTEM –TO UPDATE THE FB STOCK SYSTEM
WITH THE SRR AND SRVS AND ARRIVING AT RIGHT BOOK STOCK WITH ACTUAL PHYSICAL STOCK
VERIFICATIONS
 COST BOARD—ALL ,KOT ANALYSIS
 MENUS AND RECIPE –ingredient Costing –MENU RECIPE SYSNCHRONISATION ,SYSTEM
CUSTOMISATION
 SYNCHRONISATION OF COST BOARD EXPENSES THROUGH JOURNALS IN THE ACCOUNTING
SYSTEM
 MONTH END
 BREAKAGES,
 STORAGE
REPORTING SYSTEM
 PERIODICAL REVIEWS WITH THE FINANCE DEPT HEAD ON SUGGESTIONS FOR COST SAVINGS
VALUE ANALYSIS
 AS the Cost system are well defined any Digressions in the stock, -- variances,--- Thefts ,stealing ,
in default Of system procedures and Accounting parameters leading to serious audit queries
would lead the stock Management system for Review of a corrective Action
 The Cost Control JV GENERATION OPENING STOCK ---ADD PURCHASES ---LESS CONSUMPTION IS
EQUAL TO CLOSING STOCK with physical verifications
 1 Stock equations 1 ---Dr Stock –CR—Creditor -- Cash or Cheque Payments –ACTG TREATMENT

3.  2 Dr Consumption Expenses CR stock –ACTG ACCOUNTING TREATMENT
 Valuation of stock –
 Stock movement –FIFO
 Non Moving Items –Expired items are the key rules of Inventory Management
 The Above Equation Derivative is the ultimate accounting Goal of the cost management System
 Which is an imperative journal for finalization of Monthly
 And thereby Yearly accounts,
 It should always remembered that inventory analysis with out a MATCHED PHYSICAL COUNT is
not an Accurate PL nor an Accurate BS
MIS –On cost analysis with an adequate computer system set up with an ERP Reporting system
 Would enable Project identifications
 New product development apart from cost consolidations.