The document discusses budget control and creation for projects in a manufacturing company. It describes automatically creating budgets at the sales order stage based on item type and category. Budgets can then be viewed and approved, and prevent purchase orders from exceeding the budget amount without additional approval. Key issues identified are properly creating budgets for existing and derived projects from open orders.

1. Jay jay mills lanka
(pvt) Ltd
BUDGET CONTROL

2. What we require from the
customization
• Project wise budget creation & control for material
ordering by automatically.
• Budget control apply for fabric Item type level & for
Accessories category level.
• Budget should not allowed to raise purchase order if it
is exceeding budget amount.
• Additional budget creation only with approval ( this
need only, po amount exceeding budget amount)

3. How the budget is creating
• It will create budget automatically for the sales order qty
at the time sales order creation
• Created budget will gives values in LKR ( which is
company currency) & it will show values with item type
for Fabric & category wise for accessories
• Budget is creating based on 999 BOM values multiple by
sales order qty ( 999 BOM is pre costing BOM)

4. How it works
• JJ Budget item set up : To define how many sub codes
are required for each item type in Budget Creation

5. How it works
• Budget Creation from Sales Order Line .
• Click the budget button to create budget automatically

6. How it works
• Once budget is created this Button will not be available
• Bellow is the result of budget creation

7. How it works
• If we need to see the detail of Budget press line button.

8. How it works
(Special Notes)
• It need to have budget existing for purchase order
raising
• At the time PR to PO conversion budget is consuming
• Budget should approved by finance to use the budget.

9. Key Issues Identified at
implementing
• Open order derivation process
( as our practice ,at the time open order creation we just adding product category as style & for
that there is no BOM. although it create BOM created budget will have large amount which can be
used by any of derived project .And also open order full qty not been derived fully & it can change
at any time.)
• What will effect for existing project while implementing in live
server
1. ( although there can have create budget for existing project ( if it is possible with ) it need
to create for full qty of the project. But used amount will not update and so there may have to
control it manually until complete ordering process completely )
2. Derived project will not been create budget as derived project is consuming budget of open
order project

10. What we can do for the issue
to resolving
• For Existing project there should have proper way to
create budget
• For derivation project, although it has been created
budget for open order project it need to create budget
automatically for derived project & PR should used
budget of derived project only.