This document summarizes a BSMI training seminar on applying retention schedules to electronic records. The seminar aims to help attendees understand retention schedules, properly dispose of records, and evaluate records requests. It also discusses how HR will now solely handle personnel records, and new trainings on the PeopleSoft system to help staff manage electronic records according to retention schedules and workflows. The changes are being made to address communication, rumors, research needs, and HR's goals of privacy, security, and safekeeping, with the new technology assisting HR's recordkeeping standards.

1. BSMI Training Seminar
4/25/12
Human Resource Division

2. Today’s Objective
• Understanding the purpose of retention
schedule and how to apply it to electronic
records

3. Outcomes
• How to identify records belonging to certain
series
• Properly dispose of records at the end of the
retention schedule and document disposition
• Evaluate requests for records

4. Policy
• (Handout??) (Or written on this slide??)

5. New Recordkeepers
• HR will be the sole unit within the company to
handle and keep personnel records.

6. New technology
• Training sessions will be available to all staff
regarding the new People-Soft System and
how to manage the personnel records
electronically
• This training seminar focuses on
understanding and thinking about managing
electronic records according to the retention
schedule and automated workflows

7. Why this change?
• Communication to all company employees
• Addressing rumors
• Researchers writing biographies
• HR concerns are privacy, security, safekeeping
• New technology will help HR tremendously to
keep our recordkeeping standards as high as
possible