Rles for key members of the Steering Board

1. Michael
I have detailedthe requirementsof aCompanySecretaryandCompanyChairmaningeneral terms
below.
All publiccompaniesare obligedtohave aCompanySecretary.FromApril 2008, as a resultof the
CompaniesAct2006, private companiesare nolongerrequiredtohave aCompanySecretary,unless
theirarticlesof associationexplicitlyrequirethemtodoso. Thisleavesthe wayopentohave an
Executive Assistanttofill inwiththe administrationduties.
While the CompaniesActdoesnotgenerallyspecifythe role of the companysecretary,theyusually
undertake the following:
• Maintainingthe company’sstatutoryregistersorbooksThese shouldinclude:
 A registerof presentandpastdirectorsandsecretaries
 A registerof all shareholders,pastandpresentandtheirshareholdings
 A registerof anychargeson the company’sassets
 Minutesof general meetingsandboardmeetings
• Filingannual returnsatCompaniesHouse Otherdocumentswhichmustbe filedincludethe
directors’reportandauditors’report(unlessthe companyisexempt),andfinancial statements,
includingdetailsof the company’sassetsandliabilities.
• Arrangingmeetingsof the directorsandthe shareholders.Thisresponsibilitywill involvethe
issue of propernoticesof meetings,preparationof agenda,circulationof relevantpapersand
takingand producingminutestorecordthe businesstransactedatthe meetingsandthe
decisionstaken.
• InformingCompaniesHouse of anysignificantchangesinthe company’sstructure or
management,forexample the appointmentorresignationof directors.
• Establishingandmaintainingthe company’sregisteredoffice asthe addressforanyformal
communications.Ensuringthatall the company’sbusinessstationerycarriesitsname,
registerednumber,countryof registrationandregisteredaddress.Thesedetailsmustalso
appearon the companywebsite,emailsandorderforms.
• Ensuringthe securityof the company’slegal documents,includingforexample,the Certificateof
IncorporationandMemorandumandArticlesof Association.
• Decidingonthe company’spolicyforthe filingandretentionof documents.

2. The Chairman(isexpectedto – and inline withthe strategicdirectionof the organisation –inthe case of
NXG I wouldsuggestthisistobreakintothe worldof entertainmentviaitscore deliveryroutes)then:
 Be independentonappointmentandisexpectedtoremainindependentthroughouthistenure (as
bothTim and I are).
 To promote and oversee the higheststandardsof corporate governance withinthe Boardandthe
Company.
 To leadthe Board and inparticulardiscussionsonall proposalsputforwardby the executiveteam.
 To setan agendaforthe Board whichis:
 focusedonstrategicmatters;
 forwardlooking;
 evaluatesandoverseescurrentbusiness.
 Maintaina properprocessto ensure compliance withBoardpolicyonmattersreservedtothe Board
for consideration.
 To ensure thatBoard membersreceive accurate,timelyandclearinformationtoenable themto
monitorperformance,make sounddecisionsandgive appropriate advice topromote the successof
the Company.
 To manage Board meetingssothatsufficienttime isallowedforthe discussionof complex or
contentiousissuesandthatall members'contributionsare encouragedandvalued.
 To chair, serve onor attendCommitteesof the Board.
 To maintainaneffective andbalancedteam, initiate change and,supportedbythe Nominationand
Governance Committee,plannon-executivedirectorsuccession.
 To encourage active engagementbyall membersof the Board.
 To create the conditionsforoverall Boardandindividual directoreffectivenessincludingcreating
the opportunityformaintenance of the relevantskillsandknowledge requiredtofulfil the director
role on the Board and itscommitteesandensuringthe Boardundertakesanannual evaluationof its
ownperformance,thatof itscommitteesandthatof individual directors,includingthe Chairman.
 To ensure effective communicationwithAssociationMembersandensure thatmembersof the
Board developanunderstandingof the viewsof AssociationMembers.
 To be a soundingboardandmentorto the Chief Executive.
 To representNXGwithexternal parties(inadditiontothe Chief Executive).