The Rotary Club of Lynnwood held its monthly board meeting on October 15, 2014. Key topics discussed included: the status of the golf tournament fundraiser which is now in lawyers' hands; establishing guidelines for honorary memberships and external grants; updates to the club website and efforts for World Polio Day; accepting new member applications; progress on various community service projects; the need to submit international grant applications earlier; and resignations from the board requiring new director nominations. The meeting adjourned at 8:31pm with the next meeting scheduled for November 19th.

1. ROTARY CLUB OF LYNNWOOD
Board Meeting - Minutes
October 15, 2014
Attendees:
Guests: John Niemi, Rotary Foundation Chair, Grant Dull, Program Speaker Chair
Meeting opened: 6:00 PM
President Debbie Bodal
Location: 1st
Security Bank office, 19002 33rd Ave W Lynnwood, WA
Secretary Report- 8/26 &9/17 minutes approved. Motion to approve Wayne Anthony. Seconded by Shannon
Sessions. Unanimous approval followed.
Treasurers Report- No report Larry Strauss absent
Unfinished business
• Golf Tournament update - Issue is now in the hands of the attorneys for the two Rotary clubs involved
with the tournament. Parties could not reach an agreement. Everett Golf Club will not admit fault.
Hole in One Insurance will not pay.
Presidents Report (New Business) Debbie Bodal
• Explanation of Board Meeting Agenda - Now following a template used during past club
administrations. Club is now following Roberts Rules of Order. Directors are to follow-up with chair
persons under them to get updates.
• Honorary member guideline task force - Ben Cain was asked to head up a task force to establish
criteria for granting "Honorary Memberships."
• External grants committee task force - Jeffrey Goodwin has agreed to create a task force to create
guidelines to present to the Board.
• Website update - Website is looking great. All Board members are encouraged to look at website to
identify photos, etc. that may not be in the right place. Great content provided by Shannon Sessions
and Nadine McCray
• World Polio Day - On 10/16 a short video will be shown at the club meeting. On 10/23 Diane Cohn will
present her story to encourage contributions. An Iron Lung is on display at the Gates Foundation from
10/22-28. Members are encouraged to visit and post photos on Social Media. Another option is to go
online at the Rotary District and International level and share that newsfeed via Social Media.
Debbie Bodal, President ■ Edith Larson, Co-Dir. Club Service ■
Wayne Anthony, President-Elect ■ Ken Peirce, Dir. Vocational Service ■
Vacant Vice President NA Shannon Sessions, Dir. Community Service ■
Sue Venable, Past President A Gunnvor Tveidt, Dir. Int’l Service ■
Larry Strauss, Treasurer A Beth Fraser, Dir. Youth Services A
C. Jay Tveidt, Secretary A

2. • Other New Business -
Andrew Ballard resigned
Currently there are eight members who have not paid their 2014-15 club dues. Debbie made
efforts to contact all delinquent members. Two of the members may fall under the rules of the
85yr+ club. This needs to be better defined. It is believed that all other members will pay.
Focus on early in the year payments is new for the club and not typical resulting in some
members feeling pressured more than in the past.
Grant Dull handed out "Score Sheets" on Past Club Programs and asked Board members to
rate the programs so he could get feedback on how well the programs were received by the
membership.
Past Presidents Report-Sue Venable - No report Sue was absent
President Elect Report-Wayne Anthony - There still is an open VP position for the Board for next year when
Wayne is President. Debbie announced that Marilla Sargent is willing to fill that opening and join the Board as
Vice President. Wayne made a motion to add Marilla to the Board and his motion was seconded by Ken
Peirce. Unanimous approval followed.
VP Report-N/A
Club Service - Edy Larson - Three new membership applications were presented to the Board for review and
approval. Shannon Session moved to accept the applications for the new members and her motion was
seconded by Gunnvor Tveidt. Unanimous approval followed.
Vocational Service-Ken Peirce - The new project with "Partners For Work" has started and Sarah is being
well received in her club role. Debbie indicated that the club needed to get a Badge for Sarah. Comments
were made supporting the decision to have Sarah in here club role as it helped club members to experience
firsthand helping people get business experience/exposure that can result in ongoing employment.
Ken checked on Jeffrey Goodwin's commitment to work on the student mentoring efforts.
Housing project is moving forward. Property was re-surveyed.
Community Service-Shannon Sessions - "Rotary Reading Buddies" is not cancelled. Currently waiting on
the schools. Need to get updated background checks on those participating.
"Operation Warm" is going to be held in a couple of weeks. Shannon has been emailing to those who are
invited to attend. Discussion on food items for event identified that cookies could be gotten from Lynnwood
Food Bank, that healthy food items like Granola Bars would be good, drinks like juice, bottled water and coffee
for adults is needed. Debbie volunteered that potato chips from Rummage Sale could be given out at event.
Edy offered to help as needed.
Almost all of the money allocated for the purchase of coats has been spent thanks to the efforts of Casey's
mother.
The "Santa Breakfast" is scheduled for 12/6 at EDCC Woodway Hall. Christmas Trees and decorations are
available from Rummage Sale inventory.
International Service-Gunnvor Tveidt - Gunnvor identified that not only International Matching funds are
given out but also funds are given out for local District projects like Lunches for the Homeless students. It is

3. extremely important to submit project applications early so they can be evaluated and commented on by
District.
Gunnvor reported that the Mexican Hospital project was not very far along in the grant process at this time.
Concern was expressed about the support needed by the Board to fund this project which will span more than
one club administration. Before grant application can be submitted the report for the Haiti project still needs to
be submitted. Gunnvor is having trouble getting the needed final receipts from Leo in Haiti.
Debbie received a request for funds for school supplies for a school in Indonesia. Partnering money is
available from other local clubs as well.
Debbie also mentioned that it was good the keep $3-5K in reserve throughout the year to be able to fund items
that become identified during the year.
Youth Services- Beth Fraser - Debbie reported that Beth needed to resign from her Board position due to
new work responsibilities. Names for new director were proposed and discussed. and included Julietta and
Pat Crosby and Eric Lindberg.
Standing committee Reports
RI - John Niemi - reported that:
Goal Status: 32.1% of Members have contributed to RI Annual Fund for 2014-15.
Average contribution is $179.72 compare to goal of $190 per member.
Contributions are at $4,493 which is 24% of goal of $18,830
Membership - No report
Public Image - No report
Grants and Scholarships - No Report
Adjourned Meeting adjourned 8:31pm.. Next meeting will be on November 19th at First Security Bank office, 19002
33rd Ave W Lynnwood, WA
Respectfully submitted, John Niemi, Rotary Foundation, Chair