BeeOffice simplifies and organizes the handling of leaves, business trips and other requestsbetween employees and their supervisors, and HR / Finance / IT specialists

1. Save the time of your employees,
cut business costs.
Every day.

2. BeeOffice simplifies and organizes the handling of leaves, business trips and other requests
between employees and their supervisors, and HR / Finance / IT specialists
Employee HR Specialist Finance Specialist IT Help deskSupervisor

3. For us BeeOffice means: effective communication, time-saving
and greater employee satisfaction.
Beata Olszewska,
Manager of the Administration and HR Team
Dekra Certification
The nature of our business is related to a very large number of
employees’ business trips, perhaps even thousands per month.
BeeOffice supports us in this process,
thanks to which the international expansion of the self-service
parcel machines network (Paczkomaty)
is supported more efficiently and productively.
Przemysław Kornaś, Online PR Manager, Inpost
A portal based on BeeOffice means for us two benefits in one
product. We increase the satisfaction of our customers,
and at the same time, we optimize the organization of our work.
Katarzyna Plucińska, Managing Director
Randstad Payroll Solutions
BeeOffice portal enables a full employee
and managerial staff self-service in the area of leave requests,
eliminating the flow of paper documents.
Employees of Bilfinger Infrastructure enter electronic leave
requests into BeeOffice and their supervisors
approve them in the portal.
BeeOffice provides us with rich functionalities, which can be flexibly adapted to different needs
and processes. An additional value is the ability to run entirely new functions.
A solution for managing working time schedule has been custom built for us.
Mariusz Radosh, Director of IT & TK EWE Poland
Many companies have already discovered BeeOffice. Among others:

4. The scope of functions of BeeOffice - version 09.2015
• Official order and Settlement of business trips (workflow
approval, subsistence allowances, currency rates, controlling the
company’s travel expenses policy)
• Travel reservation process (e.g. hotels, tickets) - communication
between an employee and the administration or an external
agency
• Vehicles data file - recording data on mileage and fuel
consumption (data import from fuel cards), insurance, repairs,
etc.
• Leave requests (workflow approval, calculating leave limits,
handling of equivalent working time)
• Working time forms (overtime, late arrival, early exit, etc.) and
data import from RCP card readers
• Other HR requests (e.g. insurance, certificates, medical tests,
etc.)
• Employees’ Schedule - assigning working time according to type
of tasks (e.g. Internal projects, work for particular clients, etc.),
with the support of invoicing or granting premiums for time spent
on each task.
• Purchase requisition - approval of expenses before they are
incurred and/or decreed, and approval of invoices received from
suppliers
• Record of devices / equipment, and software licenses assigned to
an employee and their periodic inventory
• Reservation of resources (rooms, projectors, etc.).
• Service Desk – handling of requests from "internal customers" or
external (matters of IT, administration, others) along with SLA
monitoring, assigning of requests to persons responsible,
automatic creation of notifications based on emails
• Task sheets - organize repetitive sequences of tasks in your
company, control deadlines and implementation status.
• Employees’ files and the organizational structure - available to all
(authorized) persons - the company’s "who is who"
• Forum - a simple company intranet, a place to publish notices,
instructions, procedures, etc.

5. Employee HR Specialist Finance Specialist IT Help deskSupervisor
Leave
HR request
Purchase order
Business trip
IT Help desk
Examples of information flows

6. How many leave
days do I still have
available in 2015?
What is the rate
of per deiem in
the Netherlands?
Who approved
the invoice
2015/128?
When will Help
desk finally give
me authorization
to CRM?
Who is
withholding
approval for my
business trip?
Who will fill in for
Bąkowska during
her leave?
?
?
?
?
?
BeeOffice provides answers to questions that appear every day in the
handling of personnel or financial matters:
Employee HR Specialist Finance Specialist IT Help deskSupervisor

7. • Access to the current status and handling history of each case.
• Automating time-consuming and routine activities
• Reducing the number of enquiries employees send to CUW
Employee HR Specialist Finance Specialist IT Help deskSupervisor

8. Example: leave request form
and leave information panel

9. Example: settlement of
business trip

10. BeeOffice also allows you to answer the question:
what exactly happens in accounting, HR, administration:
• how are tasks distributed according to categories
(leaves, business trips, other requests...)?
• what number of requests come in
every day/week/month?
• how long does it take to handle a single request? HR Specialist Finance Specialist IT Help desk

11. sales@bccgroup.eu
www.beeoffice.com