1. BCT Section 1.3 & 1.4 Terms
Input & Output Devices,
Software & Computer Care
1. Word Processing Business Applications Programs that allows you to
create, edit, and print text documents.
2. Spreadsheet Numbered Rows and Lettered Columns Intersection =
cell
3. Database Business Software that lets you set up an electronic
filing systems. Enter text and numbers.
4. Utility Helps you perform housekeeping chores; complete
specialized tasks related to managing the computer’s
resources, file management and so on.
5. Application Software Programs that work with the OS software to help you
use your computer to do specific types of work
6. System Software A group of programs that coordinate and control the
resources and operations of a computer.
Enables components of the computer to communicate.
7. Integrated Software Combine several software applications into one
program.
8. Desktop Publishing Uses both pictures and words to give you the ability to
create documents
9. Communications Works with your modems or network hardware and
allows your computer to communicate with other
computers.
10. Multimedia Combines text, graphics, animation, video, and audio.
11. Input Devices Hardware that allows you to communicate with your
computer.
12. Output Devices Hardware that allows your computer to communicate
with the user.
13. Magnetic Storage Devices Use oxide-coated plastic storage media called mylar. As
the disk rotates in the computer, an electromagnetic
read/write head stores or retrieves data in circles called
tracks.
14. Hard Disk Drive Used to store data inside of the computer.
Magnetic platter that holds a large amount of
information
15. Floppy Disk Flat circles of iron oxide-coated plastic enclosed in a
hard plastic case. Most are 3.5 inches and have a
capacity to hold 1.44MB or more data.

2. 16. Zip Disk Capable of storing tremendous amounts of
information, they are only the size of a 3 inch disk but
can hold as much as 1 GB of data.
17. Magnetic Tape Drives Used for making backup copies of large volumes of
data. Very slow.
18. Optical Discs Use laser technology to read and write data on platters
19. CD-ROM Compact Disk Read-Only Memory can store up to
800MB of data.
20. DVD It is the size of a regular CD and can be played in a
regular CD or in a DVD movie player. Storage from 4
to 17 GB..
21. Operating System Provide an interface between the user or application
programs and other objects.
22. Graphical User Interface No food & drink
Avoid dusty locations
Use a surge protector
Keep magnets Away
Do not block vents on the CPU
Avoid bright sunny locations
Do not move the computer while it is in use
Always exit programs properly
Use a virus check program on a regular basis
23. Proper Computer Care Do not remove from drives while drive is running or
light is on
Avoid contact with magnets & electromagnetic fields.
Keep disks stored in a clean, cool and dry place with a
protective cover
24. Proper Diskette Care Keep proactive metal slider in place.
Use a virus check program on a regular basis.
Avoid hot & cold locations.
Make a Back-up copy of your programs and files.
25. Proper CD ROM Care Keep CDs stored in a clean, cool and dry place with a
protective cover
Avoid touching the back side of the CD; to avoid
scratches.
Avoid hot and cold locations.
Make a back-up copy of your programs and files.
Insert into CD ROM Drive properly; label facing up.
Only write on CD’s with a CD Making Pen on a label
or the correct side of the CD
26. Proper Printer Care Avoid cold, hot and dusty locations.
Always use the correct ink or toner replacement.
Always have the proper printer cable connected to

3. your computer.
New pull paper out of a printer in motion
Do not turn off the printer while Printing.
Read the instruction manual before operating a
printer.
Always uses the Proper type of paper in your printer.
27. How to Maintain your List of Error Messages
Computer System Periodically review disk directories and delete
unneeded files.
Make sure all plug-ins are secure at all times.
Turn off the power and disconnect the equipment form
the power source before you open the inside of your
computer.
Keep surrounding area dirt and dust free
Back up files and data regular
Periodically defragment your hard disk
Protect your system diagnostic programs.
28. Ergonomics The science of designing equipment for a comfortable
and safe environment.