1. BCT Section 1.3 & 1.4 Terms
Input & Output Devices,
Software & Computer Care
1. Word Processing program that allows you to create, edit, and print text
documents
2. Spreadsheet • Numbered Rows and Lettered Columns
• Intersection of them = cell
3. Database • Lets you set up an electronic filing systems
• Enter text and numbers
4. Utility help you perform housekeeping chores; complete
specialized tasks related to managing the computer’s
resources, file management, and so on.
5. Application Software Programs that work with the OS software to help you
use your computer to do specific types of work.
6. System Software A group of programs that coordinate and control the
resources and operations of a computer.
7. Integrated Software Combine several software applications into one
program.
8. Desktop Publishing Uses both pictures and words to give you the ability to
create documents
Newsletters and brochures
9. Communications Works with your modems or network hardware and
allows your computer to communicate with other
computers. Organize E-Mails, Contacts, Exchange
computer files and email
10. Multimedia transmission that combine media of communication (text
and graphics and sound etc.)
11. Input Devices Hardware that allows you to communicate with your
computer.
12. Output Devices Hardware that allows your computer to communicate with
the user
13. Magnetic Storage Devices Use oxide-coated plastic storage media called mylar.
As the disk rotates in the computer, an electromagnetic
read/write head stores or retrieves data in circles called
tracks.
14. Hard Disk Drive Used to store data inside of the computer.
Magnetic platter that holds a large amount of information
in a form the computer can understand.

2. 15. Floppy Disk Flat circles of iron oxide-coated plastic enclosed in
a hard plastic case. Most are 3 ½ inches and
have a capacity to hold 1.44 MB or more of data.
16. Zip Disk Capable of storing tremendous amounts of information,
they are only the size of a 3 inch disk but can hold as
much as 1 gigabyte of data
17. Magnetic Tape Drives Used for making backup copies of large volumes of
data.
Very slow
Can be used to replace data that may have been lost on
the hard drive
look similar to audio tapes.
Holds more than Floppy
18. Optical Discs Use laser technology to read and write data on platters.
19. CD-ROM Compact Disk Read-Only Memory) can store up to
800MB of data.
You can store data on a CD only if you have a CD
Burner and writable CDs (CD-R or recordable CD-
ROM) CD-RWs
20. DVD (Digital Video Disk) is the size of a regular CD and can
be played in a regular CD or in a DVD movie player.
Storage from 4 to 17 GB
DVD-RWs
21. Operating System software that controls the execution of computer programs
and may provide various services
22. Graphical User Interface a user interface based on graphics (icons and pictures and
menus) instead of text; uses a mouse as well as a keyboard
as an input device
23. Proper Computer Care 1. No food & drink
2. Avoid dusty locations
3. Use a surge protector
4. Keep magnets Away
5. Do not block vents on the CPU
6. Avoid bright sunny locations
7. Do not move the computer while it is in use
8. Always exit programs properly
9. Use a virus check program on a regular basis

3. 24. Proper Diskette Care 1. Do not remove from drives while drive is running or
light is on.
2. Avoid contact with magnets & electromagnetic
fields.
3. Keep disks stored in a clean, cool and dry place with
a protective cover.
4. Keep protective metal slider in place.
5. Use a virus check program on a regular basis.
6. Avoid hot & cold locations.
7. Make a Back-up copy of your programs and files.
25. Proper CD ROM Care 1. Keep CDs stored in a clean, cool and dry place with
a protective cover.
2. Avoid touching the back side of the CD; to avoid
scratches.
3. Avoid hot and cold locations.
4. Make a back-up copy of your programs and files.
5. Insert into CD ROM Drive properly; label facing
up.
6. Only write on CD’s with a CD Marking Pen on a
label or the correct side of the CD
26. Proper Printer Care 1. Avoid cold, hot, and dusty locations.
2. Always use the correct ink or toner replacement.
3. Always have the proper printer cable connected to
your computer.
4. Never pull paper out of a printer in motion.
5. Do not turn off the printer while printing.
6. Read the instruction manual before operating a
printer.
7. Always use the proper type of paper in your printer.
27. How to Maintain your Start a Log of information on your System
Computer System
1. Serial numbers, Vendor support telephone numbers
2. User IDs
3. Date and vendor for each equipment and software
purchase.
4. List of Error Messages
5. Periodically review disk directories and delete
unneeded files.
6. Make sure all plug-ins are secure at all times.
7. Turn off the power and disconnect the equipment
form the power source before you open the inside of
you computer.
8. Keep surrounding area dirt and dust free.

4. 9. Back up files and data regularly.
10.Periodically defragment your hard disk.
11.Protect your system from computer viruses
12.Learn to use system diagnostic programs
28. Ergonomics The science of designing equipment for a comfortable
and safe working environment.