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1. Basic Document Design
ENGL 211-222

2. Discussion
What kinds of writings do you need
throughout your life?
1. Personal writing
2. Academic writing
Professional ( Business) writing

3. Why do you write each type?
Do they share common features?
Are they different in some aspects?

4. At work, keep in mind that no one wants to read anything you write. Most
of the time they will not read all of what you write. They will read because they
need to, not because they want to. They will read because you have
information they need to take actions or make decisions. They don’t get paid to
read: they get paid to take actions and make decisions. The more time they
need to read your document, the less productive time they have. Make sure
everything you write is clear, correct, necessary, and polite. And never assume
that anything you write is confidential. Modern organizations must keep their
information secure, whether it exists in paper or virtual form. Organizations
that lose information to cyber thieves often face severe consequences.

5. Document Design
 Whatever documents you are writing, they represent your professionalism
and they are considered a reflection of your efficiency. Therefore, you will
be introduced to the most effective ways to make your document good and
acceptable.
 When a document is well designed, readers understand the information
more quickly and easily and consequently feel more positive about the topic
and more accepting of its message.
 What is document design?
Document design is the process of choosing how to present all the basic
document elements, so your document's message is clear and effective.

6. Types of documents
 Documents can be designed specifically as
 print publications (a flier, newsletter, newspaper, brochure,
or any handout)
 as digital media
 A PDF (Portable Document Format) can be both print or
digital.
 Regardless of the form, the document development
process remains the same

7. What a student of Business Communications needs to be mindful of
1. Font: Font size and type affects how it is easy to read
2. Visuals: People notice the visual chaos, and it is stressful and
Distracting to The brain which is trying to figure out what the message is.

8. 3. Clear formatting
a. Use headings

9. b. Use space

10. c. Use clear space between columns

11. d. Images should be away from text

12. e. Avoid colorful or artistic background

13. Other tips to take into consideration
1. If you are going to list items, introduce the list with a sentence.
Example:
In japan, we ate the following food:
 Sushi
 Rice
 Tempura
2. Use parallel structure.
3. Take care of punctuation
4. Use attractive and bold headings.
5. Charts, graphs and tables are a great way of presenting a lot of information in a
format that is easier to read than a paragraph or text.

14. Samples of
1. Graphs

15. What is accessible design?
Accessible design is a design process in
which the needs of people with disabilities
are specifically considered. Accessibility
sometimes refers to the characteristic that
products, services, and facilities can be
independently used by people with a variety of
disabilities.