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Introduction to technical writing

Aspects of Technical Writing, Technical Writing Process and Principles of Technical Writing

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Introduction to technical writing

  1. 1. INTRODUCTION TO TECHNICAL WRITING Understanding the Nature and Purpose of Technical Writing
  2. 2. SPELLING QUIZ 10 ITEMS ONLY (RECORDED)
  3. 3. INTRODUCTION TO TECHNICAL WRITING Understanding the Nature and Purpose of Technical Writing
  4. 4. Professionals and specialists need to write for their world of work. They will need knowledge, skills and techniques for their message to be readable and comprehensible by their fellow professionals.
  5. 5. ASPECTS OF TECHNICAL WRITING
  6. 6. Nature of Technical Writing OTECHNICAL – is a term that refers to knowledge or specific discipline that is more the line of experts and specialists. O(For short, a professional JARGON/language.)
  7. 7. Nature of Technical Writing OTECHNICAL COMMUNICATION OR TECHNICAL WRITING – is the transfer of information to readers in a way that is aligned to their need, level of understanding and background.
  8. 8. Nature of Technical Writing OThe focus of Technical Writing is to communicate professionally in an organizational system.  It involves accurate, precise, logical arrangement and organized preparation of information.
  9. 9. Nature of Technical Writing OIt is also a problem solving process within an organization. OThey investigate, find solutions and write reports in a structured manner to provide information as basis decision making and to fulfill the organization’s purpose.
  10. 10. Language of Technical Writing O Technical style – tone and attitude of the communication of the specialists  joyful, serious, humorous, sad, threatening, formal, informal, pessimistic, and optimistic OBUT TECHNICAL WRITING USES FORMAL TONE
  11. 11. Language of Technical Writing OFormal Tone - characterized by restraint and objectivity  impersonal  impartial  do not allow the use of feelings  no biases in interpretation of data
  12. 12. FIVE STEPS OF TECHNICAL WRITING
  13. 13. THE TECHNICAL WRITING PROCESS 1) Identify the audience 2) Determine purpose/ objectives 3) Gather information 4) Organize data 5) Edit, revise and finalize
  14. 14. THE TECHNICAL WRITING PROCESS 1)Identify the audience  Knowing your readers in terms of background, needs and knowledge to adapt to their level of understanding.  To communicate more effectively and address the needs of your reader.  Ex. You are writing to a busy boss, thus you need to make your letter/report brief and straight to the point.
  15. 15. THE TECHNICAL WRITING PROCESS 2) Determine purpose/objectives  Helps the writer know what and how to write a given subject matter.  You can write to record important events, inform, explain, complain, appeal, request or propose.
  16. 16. THE TECHNICAL WRITING PROCESS 3) Gather information  It helps the writer choose important and accurate data to use to meet the objectives of the report.  It makes the report more reliable and effective.
  17. 17. THE TECHNICAL WRITING PROCESS 4) Organize data  Putting the essential parts of the report in their proper places and logical order.  Using appropriate visual aids to present data more effectively.
  18. 18. THE TECHNICAL WRITING PROCESS 5) Edit, revise and finalize  Like any form of writing this is essential in the polishing of the product  We need this to make sure we don’t have grammar and spelling errors.  Any formal writing with multiple errors is unreliable.
  19. 19. PRINCIPLES OF TECHNICAL WRITING
  20. 20. PRINCIPLES OF TECHNICAL WRITING OThese principles will make technical writing easy and an effective tool of communication in an organization.
  21. 21. PRINCIPLES OF TECHNICAL WRITING 1) A technical report is designed to meet specific needs of individuals in the organization.
  22. 22. PRINCIPLES OF TECHNICAL WRITING 2) Technical writers need knowledge and skills to be able to communicate their ideas specifically and effectively.
  23. 23. PRINCIPLES OF TECHNICAL WRITING 3) Technical writers write in appropriate style and have a scientific attitude.
  24. 24. PRINCIPLES OF TECHNICAL WRITING 4) Technical writing has a specific reader, purpose and organized data to fulfill the specific objectives.
  25. 25. PRINCIPLES OF TECHNICAL WRITING 5) Technical writing helps influence decision for change and betterment of individuals and organization.
  26. 26. TECHNICAL WRITING VS LITERARY WRITING
  27. 27. Group activity: OCount off to 5. OBe seated according to groups.
  28. 28. Group activity: COMPARE LITERARY WRITING TECHNICAL WRITING DEFINE EACH TOPIC GIVE THE PURPOSE OF EACH TYPE OF WRITING GIVE 10 EXAMPLES FOR EACH TYPE
  29. 29. LITERARY vs. TECHNICAL WRITING OTechnical writing differs from literary writing in content, purpose, language and appeal. OIt is about facts, ideas for a particular audience and it reports results to an experiment or investigation
  30. 30. LITERARY vs. TECHNICAL WRITING OTechnical writers focus on matters about science, technology, industry and business. OOutputs are usually very purposive, factual and provide vital information to an organization.
  31. 31. LITERARY vs. TECHNICAL WRITING OTechnical reports are used as basis for actions and decisions in organizations. (ex. Field report, memo) OWriters strictly observe grammar rules and use scientific terminologies/ jargon.
  32. 32. LITERARY vs. TECHNICAL WRITING OTechnical professionals make readers think, analyze and criticize. OThey appeal to intellect and reasoning. OThey are very objective, formal and impersonal.
  33. 33. LITERARY vs. TECHNICAL WRITING OLiterary writing on the other hand includes poetry, short stories, novels, essays, fiction, prose, drama, tragedy, play, parable, pun, comedy and many more.
  34. 34. LITERARY vs. TECHNICAL WRITING OLiterary writers, also known as creative writers or artists, talk about experiences in life, the problems of human existence, philosophy and the desires of the human heart.
  35. 35. LITERARY vs. TECHNICAL WRITING OThese creative writers aim to entertain and amuse their audience from all walks of life and different professions. OLiterary writings are used to give lessons, change outlook in life and transport the spiritual being to a higher level.
  36. 36. LITERARY vs. TECHNICAL WRITING OLiterary pieces are used to stir both the senses and emotions, language is used to appeal to the imagination by using figures of speech.
  37. 37. LITERARY vs. TECHNICAL WRITING OFigurative language used has meaning beyond the literal level which makes the tone of the writer very personal and subjective.
  38. 38. Try to analyze the example
  39. 39. CONFUCIUS
  40. 40. LITERARY ANALYSIS OCOPY AND ANALYZE EACH LINE ACCORDING TO YOUR UNDERSTANDING OUSE THE DICTIONARY TO SUPPORT YOUR ANSWERS
  41. 41. ANALECTS OF CONFUCIUS (19th Century translation) 1. (1)The Master said: “Love makes a spot beautiful: who chooses not to dwell in love, has he got wisdom?” 2. (7) “A man and his faults are a piece. By watching his faults we learn whether love be his” 3. (16) “A gentleman considers what is right; the vulgar considers what will pay”
  42. 42. ANALECTS OF CONFUCIUS (19th Century translation) 4. (5) “Wealth and honors are what men desire; but abide not in them by help of wrong. Lowliness and want are hates of men; but forsake them not by help of wrong. Shorn of love, is a gentleman worthy of the name? Not for one moment may a gentleman sin against love; not in flurry and haste, nor yet in utter over throw.”
  43. 43. ANALECTS OF CONFUCIUS (19th Century translation) 5. (21) “A father’s and a mother’s age must be borne in mind; with joy on one hand, fear on the other .”
  44. 44. CONFUCIUS OWRITE ABOUT THE LIFE OF CONFUCIUS USE TECHNICAL WRITING AND RESEARCH FOR FACTS
  45. 45. CONFUCIUS Confucius or Kung Fu-tzu, 551-479 B.C., was the Chinese sage who founded Confucianism. Born of a poor but aristocratic family in the state of Lu, he was orphaned at an early age.
  46. 46. CONFUCIUS As a young man, he held several minor government posts; in later years he advanced to become minister of justice in his home state. But he held these positions only intermittently and for short periods because of conflicts with his superiors.
  47. 47. CONFUCIUS Throughout his life, he was best known as a teacher. When he died at the age of 72, he had taught a total of 3,000 disciples who carried on his teaching.

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