ASE Intern Orientation
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Presentation from Saturday Academy's 2018 Apprenticeships in Science & Engineering (ASE) Program Intern Orientation.
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ASE Intern Orientation
- 1. Welcome to Intern Orientation! Apprenticeships in Science & Engineering
- 2. Congratulations! Apprenticeships in Science & Engineering
- 3. Saturday Academy’s Mission Apprenticeships in Science & Engineering
- 4. What are your questions? Apprenticeships in Science & Engineering
- 5. Your ASE Support Team – Corbel Apprenticeships in Science & Engineering • Mentor • Fellow ASE Interns • Teacher Monitors • ASE Staff • Parents & Guardians
- 6. Intern Expectations Apprenticeships in Science & Engineering
- 7. Intern Expectations Apprenticeships in Science & Engineering • Attendance & Participation
- 8. Intern Expectations: Midsummer Conference – July 12th Apprenticeships in Science & Engineering
- 9. Intern Expectations: Symposium – August 17th Apprenticeships in Science & Engineering
- 10. Intern Expectations Apprenticeships in Science & Engineering • Attendance & Participation • Workplace Safety & Professionalism
- 11. Intern Expectations: Professionalism Apprenticeships in Science & Engineering
- 12. Intern Expectations Apprenticeships in Science & Engineering • Attendance & Participation • Workplace Safety & Professionalism • Communication & Documentation
- 13. Tips for Success Apprenticeships in Science & Engineering • Discuss your goals early and often with your mentor. • Be ready for feedback/criticism. • Participate in the workplace community. • Actively seek out your network. • No one mentor can do everything for you.
- 14. Getting Started Apprenticeships in Science & Engineering
- 15. Getting Started Apprenticeships in Science & Engineering Think about registering for science fairs… Have questions? Bevin Daglen daglenb@oes.edu (503) 416-9320
- 16. Getting Started Apprenticeships in Science & Engineering
- 17. Apprenticeships in Science & Engineering
- 18. … follow your curiosity! saturdayacademy.org Have a great summer!
Editor's Notes
- Welcome to Orientation! What an exciting night to kick off the ASE summer. Before we get started I’d like to share a little bit about me: My name is Libby and this is my second summer with ASE – I got acquainted with ASE through instructing Saturday Academy classes for SAT Prep, business etiquette and ASE workshops. Have any of you taken a Saturday Academy class or ASE workshop? And let me tell you, connecting motivated high school students like you with mentors is a great gig! I’m married to a wonderful guy from Colorado who followed me home to Portland. I have two young children and a little labradoodle named Daisy. That’s enough about me…I’m looking forward to getting to know you this summer! Now, our agenda for tonight - we will introduce you to your ASE support team, cover intern expectations and leave you with some tips for success.
- Now back to you! This year over 500 applicants applied for 150 positions. Those are some really competitive numbers for you all to get an internship. So first off, CONGRATULATIONS! And know that your experience - your success and your dedication this summer - continues to help us make the case for why more mentors should participate in summers to come. You are now a part of a very special community – the ASE program started with only 6 interns in 1989, and since then has served over 4000 students! Wow. Now did everyone get a chance to turn in their Find Your Kind sheets? (hold up example) ok, important show of hands – who fell in the French fry camp? Tater tots? I’m definitely tater tots all the way. I hope these were a fun way to meet your fellow ASE interns – you’ll have more chances to get to know each other throughout the summer. Well let’s do the raffle now! We have 3 prizes tonight. With that I’d like to introduce Julia Soto, ASE Program Director. Julia, we all want to know…marathon or code in a hack-a-thon? Let’s see… JS draws first then the winner picks the next winner. Ask them to intro self and position.
- Again, congratulations to all of you. This summer you will experience first hand the Saturday Academy mission as the ASE Program is part of Saturday Academy. Our belief is that all young people can explore their curiosity and have the capacity to become life-long learners. We are a 501(c)(3) nonprofit organization in affiliation with the University of Portland. Saturday Academy has stayed true to it’s mission since 1983 – I might ask you that date in a minute…1983…. when we were founded. And so much of our success is because of the support of our funders – as you saw us highlight up on the screen earlier in the evening. Now what year did I just say Saturday Academy was founded? Yes – 1983. So we are in are 35th year. Pretty exciting! Some of you might be thinking she really needs to update the photo on this slide… but no – I just wanted you to know the ASE Program has a long history. I believe this photo dates back to the 1990s at the Center for Coastal Margin Observation & Prediction. So realize that you are joining a pretty special and elite group…we now have many generations of mentors and interns –In fact, I happen to know that in this year’s group we have an ASE alum who is now serving as a mentor. That’s right, [PDX only: who in this room is working with Andrew Christensen?] Well, Andrew was an intern back in 2005 at Bonneville Power Administration where he now works, and you guessed it…he credits his start with the ASE Program – and is not paying it forward as a mentor. Pretty impressive!
- I’d like to turn it back over for moment to Julia Soto, ASE Program Director. This night is about getting you comfortable to begin your internship – let’s take a minute to see a few of the questions you shared. (Julia works through selected questions & answers.) I’d also like to point out the blue handout in your folders – Hopes, Expectations and Fears. I hope you’ll take some time to think about these questions – both for your benefit, and as a great way to guide some of your first conversations with your mentor.
- I want you to know that above all, we want you to have a great experience and feel you had a really educational and productive summer. Part of that is for you to really take advantage of the supports we have in place for you. Now heads up here, we will have an activity coming up to see if you got all of this info on your support network! Here we go… First of all, you will definitely get a lot of support from your mentor at your internship – their goal is to provide a professional & educational experience with clear expectations and feedback. They want to see the ASE program and you personally succeed. They not only give time over the summer, but also sponsorship. For some of you this summer will be even more than time spent with your mentor at your workplace – there may be co-mentors like grad students or technicians. There may other high school or college interns working with you. You will get to know each other – your fellow ASE interns – throughout this summer’s ASE events. How many of you have met somebody new tonight? We’ll be getting you an ASE directory soon to help you all stay in touch! And maybe even set up a carpool. And you just got to meet your teacher monitors – they will provide you and your mentor support throughout the program. They are your first point of contact for issues or problems this summer. They will visit you on site two times this summer, and help you out with thank you letters at the end of the summer. You also have the ASE staff – myself, Julia who you just met, and Eleanor who was helping out at registration. We are also available for concerns or questions. And while you are at your internship, we work at the Saturday Academy office to provide this summer’s conferences – like tonight’s event, and will be the ones who get your stipend check to you and send documentation of your ASE experience to you and your school. And how will we get in touch with you this summer? EMAIL. Check your inbox often for ASE updates. You may have also received a reminder for tonight via text – that’s another way we’ll reach out. And we can’t forget parents & guardians - your important support role is to help your student participate fully in the ASE experience – that might be help with transportation, or tips on workplace etiquette. Remind your students to get enough rest – and be understanding that a 40 hour week is a lot… your student may be a bit overwhelmed at first. And parents, the students are in charge of their ASE summer… this might be a change to take a backseat. Keep in mind you are certainly welcome to set up a visit at the internship site to see what your student and mentor are up to.
- Impressed! Phones are away. Important this summer to judge when appropriate to have phones out. So I think you’re getting the idea that you have a lot of support for your ASE summer. But what is expected of YOU? To get started, go ahead and find the Student Expectations agreement in your folders – it’s the pink sheet – so there’s a lot going on here – and I know you have all had the chance to go over this agreement with your intern form – but let’s take a few minutes to highlight a few important areas.
- We can begin with Attendance & Participation – Great job getting in touch with your mentors to set up your calendars. Keep in mind that attendance is an expectation – that includes 8 weeks, full time at the internship, attending Orientation – oh wait, you are! Good job! – and conferences. Speaking of conferences, lets take a look at what’s coming up… to do that I’d like to introduce Eleanor LeClair, ASE Program Assistant. Now before we get into the conferences, I’ve been meaning to ask you…thinking way back to the Find Your Kind activity…What musical instrument do you play?
- There’s ASE Midsummer Conference - this ALL DAY conference is a chance for ASE interns to learn about science careers from professionals in the field. Students also get the opportunity to build connections with fellow interns who share similar internships or interests. It’s a big day! We spend it at Oregon State University, and we will help out with transportation and most importantly feed you all – lots of good food! (Portland only: ref. bus)
- And Symposium takes place at the University of Portland campus for a full day. You get to share your summer intern experiences with a formal scientific poster session and a 12-minute oral presentation to mentors, parents, teachers, other interns, and community guests. So parents – mark your calendars! (We will talk more specifically about the requirements for this event at Midsummer Conference.) And remember ASE will be in contact with you about these events via email – please check your email often! If your contact information changes over the summer make sure to let us know.
- Thanks, Eleanor! Alright – moving on with intern expectations… Let’s take a look at Workplace Safety & Professionalism: Conform to all rules and regulations of the internship site, especially heath and safety practices. Many mentors will give you safety trainings, but it doesn’t hurt to ask before you enter a new lab or try a new procedure…basically if you’re not sure about something ASK.
- Now some items on professionalism… Ok, let’s talk about dress: I’m not worried about you going to your internship in your bathrobe or not wearing clothes at all… but really… think clean, in good repair, well-groomed, professional appearance. You can ask your mentor what people usually wear so you can dress appropriately for your internship. You want to show respect for your mentor, and set yourself apart…dress is a way to show how you will do your work, and where you want to go in your career. Dress is just one part of being professional…If you are ever in doubt about professional standards ask us or your teacher monitor. It could be anything - Is it ok to wear headphones while I’m working? I was a little late this morning – how should I talk to my mentor about this? Put away your cell phones the minute you walk into your internship. Period. Anything can wait until your break, lunch or the end of the day. At the end of the summer, you will write thank you letters to the people you worked with or who funded your position. What a great chance to let your mentor know how much you appreciate the internship! And this is more than checking the box because it’s an ASE expectation – writing a thank you letter is more than “good manners” – it’s another opportunity to make a great impression on your mentor.
- And lastly, communication is also very important. TALK WITH YOUR MENTOR. Approach them with requests – not demands of course. There’s a big difference between “Would it be okay if I take Friday as a vacation day?” and “I won’t be working on Friday.” Make sure you know about the timelines for your work, that you let your mentor know about your progress, and if any problems come up, they are there for you, and your teacher monitors are there for you too if you take the first step and COMMUNICATE.
- Now some tips for success. To begin, we have shared some great thoughts on success from an ASE mentor – I’m talking about that green handout – it’s advice he wants to share with any ASE intern new to the program. (have students read 1-6 bold? – I have numbers 1 thru 6, they organize themselves) A bit more advice… Discuss your goals early and often with your mentor. For example, if you want to do a paper this summer, but you never let your mentor know…you might be headed for disappointment! Remember that blue hopes & expectations sheet that Julia talked about… use it. Be ready for feedback & criticism. This is how you learn! Try to keep an open mind and not get discouraged. Your mentor is investing in you. Participate in the workplace community. Join the group for a lunch, a lecture, a hike and get to know your co-workers – it will make things even more fun when you get back to work the next day. (I’ve heard the stories – fierce foosball competitions…frisbee golf – put yourself out there) This summer you are starting or really extending your professional network. Mentors might be able to write you a recommendation, share your information with colleagues, or even continue working with you…keep in touch with your mentor and ASE friends…there’s nothing better than watching each other’s confidence and experience grow. Tap into our ASE alum LinkedIn group and get in touch with other mentors and past ASE interns. So tip #4: Embrace this summer as a great time to build and actively seek out your network. No one mentor can do everything for you. Focus on what your mentor can share with you…and realize you may need to go somewhere else for some things. For example, your mentor might be really great at training you in technical lab skills, but may not be the best person to coach you on selecting a college…
- Looking at pictures of past interns like this one gets me excited…this will be you! I bet you are ready to get going on your internships, but there are a few tasks to keep in mind first… Get ready to start with your best foot forward. Read articles about what you will be doing, learn about programs you will be involved with – this can be part of convincing your mentor that you are serious about your work. Ask questions. Become an expert. You may also want to touch base with your schools about credit for ASE: in the beginning of October we will send you and your counselor a letter certifying your completion of the program. There is a sample in your folder – this coral handout. It’s a great idea to check in with your school to see how the school might let you apply your ASE experience – school credit? Volunteer hours? It depends on the school but it can help to check in with your counselor before school gets out rather than waiting until the fall.
- Think about registering for science fairs (we actually have a purple hand out for you on this topic…information about the intel science expo and junior science & humanities symposium – helpful checklists and guidelines. [Portland only - We are lucky to have an expert who partners with us to get you information about science competitions…Bevin Daglen – she is chemistry faculty and research coordinator at Oregon Episcopal School – she wasn’t able to join us tonight but offered to share her contact information which I have for you here. What I can tell you tonight is… to make sure to get approved BEFORE your internship begins. We highly encourage you to do enter a science fair, as it looks great on applications AND it may even result in scholarships for college. Be careful about asking your mentor to be the adult sponsor. You may want to pick someone you’ll be in close connection with come January and February when registration takes place.
- And then – at last – you get to start. The first weeks – you’ll probably do a lot of listening and observing. Don’t be afraid to make mistakes as long as you learn from them. I had one former intern advise that you just have to be ok with having no idea what’s going on at first! And start a logbook the first day of your internship. Write down names of people that you meet, places to find files…because your mentor won’t always be available for questions – your logbook can be a really useful resource When you get a complicated set of instructions - listen carefully and take notes – ask about what the final result should look like. If you get down to only a few days of activities, give your mentor a heads-up that you will need to discuss further projects with them.
- This internship is about you and how you show up. It’s a great opportunity that comes with high expectations. What are you going to do with it? I can’t wait to see you guys in action… This is you – taking initiative and making a great impression, using your time wisely – because the summer will go by quickly. And who knows…maybe you can pay it forward…perhaps by helping younger students when you return to school, and someday be an ASE mentor yourself. And with that I’ll say…
- Thank you for your attention tonight – have a great evening and please return your nametags as you leave. See you at Midsummer Conference in July!