The document describes how Richard, a company founder and manager, implemented Open ERP software to integrate all of the business processes and applications at his growing manufacturing company. This allowed the company to reduce costs, improve efficiency, and continue growing while maintaining control and visibility across all operations. The new integrated system helped save costs, streamline employees' tasks, and even allowed new offices to be launched quickly.

1. The Open ERP effect...
Richard's
Success

2. Richard is a
brilliant manager...

3. he founded his manufacturing
company in 1985...

4. In 2000 he reached
45 employees

5. In 2000 he reached
45 employees
...to fulfill 4500 orders a day
= 100 orders / employee

6. This is George,
Richard's CFO

7. George likes his
Accounting
software...

8. But he wastes hours each day on...

9. But he wastes hours each day on...
Creating invoices based on data
from their logistics application

10. But he wastes hours each day on...
Synchronizing timesheets with
his analytic accounting

11. But he wastes hours each day on...
Encoding Refund Invoices based
on emails from after-sales services

12. But he wastes hours each day on...
Preparing consolidated reporting
for Richard

13. But he wastes hours each day on...
Pushing documents to their internal
Document Management System

14. But he wastes hours each day on...
Processing payments through bank interfaces...

15. So it is for all other employees
on their respective applications.

16. Richard's IT infrastructure exploded
in a few years...

17. In 2006 they reached
90 employees
...but they fulfill only 5000 orders a day
= 55 orders per employee

18. The overhead makes them fulfill 45%
fewer orders per employee than they did
6 years ago !
That growth makes Richard's margins
decrease !

19. Tina is the
HR Manager
Her business life
became difficult when
the company grew
to 90 people in 2007.

20. So she asked Richard for
new software to manage
employees' leave and holidays.

21. Richard was afraid of this request because,
to be efficient this new software should:
• Process data from employees' timesheets
• Integrate with the project management
system
• Integrate with the payroll software
• Display holidays in the enterprise shared
calendar

22. Richard thought it was time to go for a
completely new strategy for their IT structure.
So, he integrated :
They activated the “holidays” module only
for an easy and quick integration.

23. His motivation was due to:
• License : 0$
• Starting costs for On Demand: 0$
• One software to fit all business needs
• 350+ integrated modules
• Fully Open Source

24. The new infrastructure looked like this...
Annual Maintenance: 45.000 $
Annual Licenses: 39.000 $

25. Tina was so happy with her
HR management system that
Richard decided to use
other modules from Open ERP.

26. They first activated the CRM modules
to replace Ms. Dynamics CRM
Annual Maintenance: 45.000 $
Annual Licenses: 39.000 $

27. They first activated the CRM modules
to replace Ms. Dynamics CRM
Annual Maintenance: 40.000 $
Annual Licenses: 33.000 $

28. Then, they activated modules for
manufacturing, sales, BI and projects
Annual Maintenance: 20.000 $
Annual Licenses: 13.000 $

29. Then, they activated modules for
accounting and human resources mgt.
Annual Maintenance: 12.000 $
Annual Licenses: 7.000 $

30. And they did the same for all
other services in 2008.
Their new infrastructure
looks like......

31. A fully integrated management system:
Annual Maintenance: 10.000 $
Annual Licenses: 0 $

32. Now Richard is a
happy manager...
He reduced licenses and
maintenance costs to 1/8
of their previous cost !

33. ... he has a system that can evolve
with his company's needs...
And employees'
recurring tasks have
been reduced by
40% due to
integration and
automation.

34. And all of this while keeping and
improving his visibility and control
of all the enterprise processes

35. And Tina likes his new way of working...
She has a unique and integrated
system for the shared calendar,
the vacation management, the
planning, ...

36. This allowed the company to grow quickly,
while keeping and controlling its efficiency

37. And Richard was able to launch new
off-shored organizations in only 2 weeks.
He controls all offices from one system.

38. And to extend their new way of working to
suppliers and customers,
Richard activated Open ERP's portals

39. ... all customer and supplier processes
are fully integrated with the Company.

40. There are thousands of companies
like Richard's ...
If you want to be one of them, check:
http://www.multibase.pt
To discover Richard's customers, check:
Customers in Action