1. Project managers submit detailed plans (LLPs) each Thursday, which are reviewed and consolidated into a single plan uploaded to the database. 2. The consolidated plan and an Excel export are uploaded to the database and used to update management reports. 3. Queries are run on the updated data to analyze plan status and dependencies so management can make decisions on accepting delays or changes.

1. Planning Process – The Cue Card
Individual Detailed Plans
Plan Consolidation Level 0 Plan
Portfolio Plan
2. LLP’s are Consolidated into 1 Plan
and an Excel export is uploaded into Executive Management Summary
the PIPS database
Legal
Finance & Reporting
Treasury
Technical & Operations
Workstream Management Summary
5. Once Management decisions have
Bottom Up Reporting
1. Project Managers submit plans to been made regarding acceptance of
planning team by 17:00 each slippage or if changes are approved
Thursday. This can be done by either then an upload of data into the HLP’s
emailing it to the planning team or 3. Once the latest data is uploaded is carried out using the import
by copying to the local planning into the database then several facility. The HLP’s are then reviewed
share. Each plan is reviewed before queries are run and analysed and included into highlight or
adding it to the database, this is to and these are used to update the executive reports.
ensure the LLP coding has not been various reports so that Plan Owner
corrupted management decisions can be Summary
made.
Suite Of Management Reports
Impact Assessment Tool
Plan Status Report Assumptions log Product Reports
(See over for detail) (See over for detail) (See over for detail)
6. So by using the Unique Activity Coding of
the LLP the integrity of the HLP and the
Milestone Slippage Report Dependency Reports dates within it is maintained from the lowest
(See over for detail) (See over for detail)
detail plan through to the executive view.
Where Change is to be considered or slippage occurs This approach enables the programme
Change Request 4.
and before these are accepted “What if” analysis can manager to have the confidence that the dates
be carried out using the Impact Assessment Tool. shown are the dates being delivered to.
(IAT)

2. Analysis Reports From Database
'New LLP Tasks Identified This Week Report
'LLP Tasks Due in the Next 2 / 4/ 8 Weeks Report
'LLP Tasks Not Updated this Week Report
Tasks Not Complete Report 'LLP Tasks Completed This Week Report
Tasks With Constraints Report
Tasks Started With Date in Future Report Tasks Complete With Date in Future Report
Tasks Not Started Report
'Tasks With Name Changed Report
'LLP Tasks Deleted Report
Milestones With Progress Report
'Tasks Moved This Week Report