The document discusses proposed amendments to the Architectural Review Board (ARB) in order to address quorum issues. The ARB reviews an average of 44 cases annually to promote orderly development while encouraging desirable living conditions. Recent years have seen an increase in cancelled meetings due to a lack of attendance by volunteer members, leading to delays in projects. The proposed amendments would allow for two alternate members, replace members for lack of attendance, and approve cases if two consecutive meetings are cancelled.

1. COMMUNITY DEVELOPMENT
Presented by:
Nina Shealey
Director
CHAPTER 2 AMENDMENTS –
ARCHITECTURAL REVIEW BOARD
ITEM # 4
JANUARY 27, 2020

2. BACKGROUND INFORMATION
 Architectural Review Board
 Promote orderly and harmonious development
 Encourage attainment of the most desirable use of
land and improvements
 Enhance desirability of living conditions
 Promote high aesthetic quality of development

3. BACKGROUND INFORMATION
 Monthly meetings – 3rd Tuesday
 Average of 44 cases annually
 53 cases in 2019
 Average 4 cases per meeting
 Number of cases expected to increase
 Demolition Review Process:
 Significance: noted architect, historic significance, distinct architectural style,
distinctive set of buildings, or significant part of the community
 Compatibility: architectural design, scale, lot coverage, setbacks, materials, roof
pitch and landscaping (commercial only)

4. POLICY ANALYSIS
 Quorum Issues
 2019 – 5 meetings cancelled
 2016-2018 – no more than 2 meetings cancelled
 Challenges
 Backlog of cases
 November Special Meeting: 12 cases
 Delay projects
 2 consecutive cancelled meetings = 3 month delay
 Members are volunteers

5. POLICY ANALYSIS
 Amend Code of Ordinances
1. Adjust composition of ARB – include 2 alternate members
2. Allow members replaced due to lack of attendance
3. Cases approved if ARB fails to have 2 consecutive meetings
 Council options: any or all amendments
 Procedures for Commission & Boards Selections and
Appointments policy will mirror any amendments