Activate Data Governance Using the Data Catalog

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Copyright © 2022 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting
#RWDG @RSeiner
Real-World Data Governance
Activate Data Governance Using the Data Catalog
Monthly Webinar Series Hosted by DATAVERSITY
Robert S. Seiner – KIK Consulting / TDAN.com
February 17, 2022 – 11:00 a.m. PT / 2:00 p.m. ET

Agile Data Governance
in Action
February 17, 2022

CONFIDENTIAL
➔ The enterprise data catalog for the
modern data stack
➔ Fully managed cloud-native SaaS
➔ Leverages the power of knowledge
graph to make data discovery,
governance, and analysis easy
Stewart Coerver
Director, Sales Engineering
datadotworld data.world

CONFIDENTIAL
Data Governance
What it has been
Risk avoidance and compliance
Top-down policies
Cumbersome processes
What it should be
Rules of cooperation and collaboration
Process of data & analytics together
Capture knowledge in real-time

The Cloud Data Catalog
What is Agile Data Governance?
The process of creating and
improving data assets by iteratively
capturing knowledge as data
producers and consumers work
together so that everyone can beneﬁt.
It adapts the deeply proven best
practices of Agile and Open software
development to data and analytics.
The Cloud-Native Data Catalog datadotworld data.world
An inclusive data and analytics methodology

CONFIDENTIAL
Accelerators, not barriers
Enterprise
applications
Relational data
sources
Streaming data
sources
Traditional data
governance
data.world
Agile data governance
Clean, normalize, and
transform data
Data discovery, access,
and marketplace
Cross-functional
collaboration & reuse
The Cloud-Native Data Catalog

Agile data sprints: bridging the data producers and consumers gap
Governance Committee

Agile Data Governance:
➔ Drives (and is driven by) data democratization
➔ Focuses on business value
➔ Establishes a scalable, iterative process
TAKEAWAYS

CONFIDENTIAL
Download the Agile Data Governance Playbook to get started
What’s inside?
● Achieving buy-in for cultural change
● Establishing a governance committee
● Selecting your principles
● Identifying and assigning stewards and owners
● Running your ﬁrst Agile Data Governance sprint

Thank you!
Questions?
Send them to stewart.coerver@data.world

#RWDG @RSeiner
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Introduction
Real-World Data Governance – Monthly Webinar Series
March 17, 2022 – Data Management Is Data Governance – with Special Guest Anthony Algmin
Third Thursday each Month @ 2pm EST – Register at TDAN.com, KIKconsulting.com, DATAVERSITY.net
Non-Invasive Data Governance Book
ISBN 9781935504856 / Technics Publications / Amazon.com
Speaking @ DATAVERSITY Live and Virtual Events
Enterprise Data World 2022 – April 20-21, 2022 – Virtual Event
Data Governance & Information Quality Conference West – June 6-10, 2022 – San Diego, CA
Non-Invasive Data Governance / Metadata Governance Online Learning Plans
Available Now: Business Glossaries, Data Dictionaries and Data Catalogs (6 course learning plan)
DATAVERSITY Training Center – https://training.dataversity.net
The Data Administration Newsletter (TDAN.com)
Twice Monthly: Data Articles, Columns, Blogs and Features
Produced by DATAVERSITY – Subscribe for emails
KIK Consulting & Educational Services
Updated Site: KIKConsulting.com (“Knowledge is King”)
Home of Non-Invasive Data Governance™
Carnegie Mellon University (CMU)
Adjunct Faculty: Heinz College Post-Graduate CDataO and DDL (US Army) Programs

#RWDG @RSeiner
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• In this webinar, I will talk about:
– A Comparison of Active and Passive Data Governance
– What It Means to Have an Active Data Governance Program
– How a Data Catalog Tool Can Be Used to Activate Data Stewards
– The Role a Data Catalog Plays in Data Governance
– The Metadata in the Data Catalog Will Not Govern Itself
Abstract

#RWDG @RSeiner
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• Define Active Data Governance
– Governing Activities Built Into People’s Work Efforts
– People Utilize a Data Catalog / Data Documentation Platform to Assist Them With Their Job
– People’s Behavior is Governed Rather Than Data
– People Are Recognized as Data Stewards Based on Their Relationship to Data
– People Are Held Formally Accountable for Their Data Actions
– Everybody is a Data Steward
A Comparison of Active and Passive Data Governance

#RWDG @RSeiner
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• Define Passive Data Governance
– Governing Activities Are Over-and-Above People’s Existing Work Efforts
– Data is Governed Rather Than People’s Behavior
– People Are Identified as Data Stewards Based on Their Relationship to Data
– People Are Not Held Formally Accountable for Their Data Actions
– Data Steward Are Assigned or Identified

#RWDG @RSeiner
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• Define Active VS Passive Data Governance
5 Differences Between an Active Data Governance and a Passive Data Governance Model – PeerNova

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• Advantages and Disadvantages of Each
– Active Data Governance
• Advantages
– “Natural” Governance
– Stewards Recognized
– Governance Applied to Process
– Accountability is Formal
– Governance Front-of-Mind
• Disadvantages
– Period of Adjustment
– “Active” Must Be Described
– Communications is Critical

#RWDG @RSeiner
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• Advantages and Disadvantages of Each
– Passive Data Governance
• Advantages
– Appears Less Threatening
– “Passive” Must Be Described
– Change in Behavior Less Obvious
• Disadvantages
– Complacent Governance
– Stewards Assigned
– Single Governance Process
– Accountability is Informal
– Governance is an Add-On / Optional

#RWDG @RSeiner
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• How to Select the Type of Program That is “Right” for Your Organization
– Determine Senior Leadership Level of Support, Sponsorship, and Understanding
– Discover Appetite for Change
– Match Type of Program With Organizational Culture
– Articulate Willingness to Learn Appropriate Behavior
– Understand Motivation to Learn New Tools

#RWDG @RSeiner
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• Benefits of an Active Data Governance Program
– Data is Governed Formally (and Thoroughly)
– People Recognize Themselves as Stewards of Data
– Communications is Regular and Effective
– Governance Becomes a Part of People’s Jobs
– Use of Data Catalog Becomes Natural Rather Than Interfering
What It Means to Have an Active Data Governance Program

#RWDG @RSeiner
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• Actions Required to Implement an Active Program
– Provide an Actionable Tool (Data Catalog)
– Recognize and Record Data Stewards
– Communicate Effectively With the Data Stewards
– Educate Stewards on How to Leverage Tool and Participate Using the Tool
– Engage Stewards in Metadata Definition, Production, and Usage Activities

#RWDG @RSeiner
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• The Role of Data Stewards in an Active Program
– Define Data in a Formal Way
– Produce Data in a Formal Way
– Use Data in a Formal Way
– Held Formally Accountable for These Actions
– Apply Governance to Process

#RWDG @RSeiner
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• The Role of the Data Catalog in an Active Program
– The Place to Document Data Definition in a Formal Way; And Make It Available
– The Place to Document Data Production in a Formal Way; And Make It Available
– The Place to Document Data Usage in a Formal Way; And Make it Available
– The Place to Hold Data Stewards Formally Accountable
– Resource That Improves Confidence in Strategic Data

#RWDG @RSeiner
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• Relationship Between the Data Catalog and an Active Program
– Gives the Data Stewards a Place to Document How the Data is Being …..
– Becomes a Tool (Input/Throughput/Output) of Governed Processes
– Rallying Point for Communities of Interest
– Becomes a Place Where Discernable Value is Recorded
– Engage Stewards in Process Through Workflow Management
How a Data Catalog Tool Can Be Used to Activate Data Stewards

#RWDG @RSeiner
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• Activate Stewards Through Data & Metadata Definition
– Definition – Business Glossary, Data Dictionary, Business Rules
– Data Modeling
– Data Validation
– Data Certification
– Data & Metadata Rationalization

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• Activate Stewards Through Data & Metadata Production
– Inventory
– Entry
– Acquisition
– Quality
– Mapping
– Lineage
– Transformation

#RWDG @RSeiner
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• Activate Stewards Through Data & Metadata Usage
– Classification & Protection
– Analytics & Visualization
– Report Production & Distribution
– Standardization & Literacy

#RWDG @RSeiner
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• Using the Data Catalog to Govern Data Definition
– Data Definition Metadata Can Be Made Available in its Native Source
• Think About the Issues Associated With Doing That
• Think About Maintaining Data Definition Metadata In Its Native Source
The Role a Data Catalog Plays in Data Governance

#RWDG @RSeiner
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• Using the Data Catalog to Govern Data Definition
– Native Sources of Data Definition Metadata Include:
• Business Glossaries (Terms)
• Data Dictionaries
• Data Modeling Tools
• Data Reporting Tools
• Unstructured Data Documentation

#RWDG @RSeiner
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• Using the Data Catalog to Govern Data Production
– Data Production Metadata Can Be Made Available in its Native Source
• Think About Maintaining Data Production Metadata In Its Native Source

#RWDG @RSeiner
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• Using the Data Catalog to Govern Data Production
– Native Sources of Data Production Metadata Include:
• Data Movement Tools
• Queries, Procedures, and SQL Statements
• ETL (Extraction, Transformation, Load) Tools
• Data Quality Tools

#RWDG @RSeiner
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• Using the Data Catalog to Govern Data Usage
– Data Usage Metadata Can Be Made Available in its Native Source
• Think About Maintaining Data Usage Metadata In Its Native Source

#RWDG @RSeiner
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• Using the Data Catalog to Govern Data Usage
– Native Sources of Data Usage Metadata Include:
• Business Rule Tools
• Data Standards
• Data Classification and Handling Rules
• Data Reporting & Analytical Tools

#RWDG @RSeiner
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• Activating a Data Governance Program Without a Data Catalog
– The Options Are Not Pretty
• Governing Data Without Metadata
• Requiring People to Access the Metadata in its Native Tools
• If the Metadata is Even Collected Somewhere
• Giving People Access to Metadata in Unstructured Sources
• Managing Metadata in Unstructured Sources
I’ll get you
my pretty!

#RWDG @RSeiner
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• Metadata Will Not Define Itself
– Definition of What Metadata Will Be Collected in the Data Catalog
– Definition of the Metadata Itself
– Definition of the Value of the Metadata in the Data Catalog
– Definition of Where the Metadata Can Be Delivered With the Data
– Steward Activation is a Must!
The Metadata in the Data Catalog Will Not Govern Itself

#RWDG @RSeiner
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• Metadata Will Not Produce Itself
– Production of the Metadata That Will Be Collected in the Data Catalog
– Production of the Metadata Itself
– Production of Value From the Metadata in the Data Catalog
– Production of Where the Metadata Can Be Delivered With the Data

#RWDG @RSeiner
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• Metadata Will Not Use Itself
– Usage of the Metadata Collected in the Data Catalog
– Usage Value of the Metadata in the Data Catalog
– Usage of the Metadata That Is Delivered With the Data

#RWDG @RSeiner
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• The Metadata in the Data Catalog Will Not Govern Itself
– There is No Magic Pixie Dust That Will Cause Metadata to Appear in the Data Catalog
– Metadata Will Not Appear in the Data Catalog Without Definition
– Metadata Will Not Appear in the Data Catalog Without Production
– Metadata Will Not Add Value Unless It is Used
– Metadata in the Data Catalog Must Be Stewarded and Governed

#RWDG @RSeiner
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• In the webinar, I shared
– A Comparison of Active and Passive Data Governance
– What It Means to Have an Active Data Governance Program
– How a Data Catalog Tool Can Be Used to Activate Data Stewards
– The Role a Data Catalog Plays in Data Governance
– The Metadata in the Data Catalog Will Not Govern Itself
Summary

#RWDG @RSeiner
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Q & A - Contact Information
• Robert S. Seiner
KIK Consulting & Educational Services – KIKconsulting.com
The Data Administration Newsletter – TDAN.com
rseiner@tdan.com @RSeiner

Activate Data Governance Using the Data Catalog

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