This document provides guidance on accounting for consumables and fixed assets. It defines consumables as goods that are used up like stationery, and fixed assets as goods with a useful life like land, buildings, and equipment. It describes the procurement process for both, including seeking approvals, obtaining quotations, and inspection upon delivery. Guidance is provided on receiving and recording goods, including bin cards for consumables and a fixed asset register. The document also covers accounting for fixed asset use and regular verification of assets.
This proposal outlines ways for Daleel Petroleum LLC to optimize its inventory levels. It recommends establishing a stock holding policy, consolidating inventory under one system, standardizing items, avoiding surplus, improving the materials catalog, selecting reliable suppliers, treating project materials separately from stock, conducting write-offs, setting price agreements, implementing just-in-time and point-of-use systems, standardizing units of measurement, and expediting orders. Implementing these practices could reduce stock holding costs, utilize warehouse space, improve inventory control and efficiency.
The document outlines Daleel Petroleum's stock holding policy. The policy aims to optimize inventory levels by only keeping items in stock that cannot be obtained quickly when needed or are used frequently. It provides criteria for determining which items should be added to inventory based on factors like delivery time, criticality, and demand frequency. A stock decision matrix is presented to help categorize items as stock, time-dependent, or non-stock based on their criticality and demand levels. The policy also details procedures for expense items and returning used materials to stock.
Learn more about progressive design-build models for water and wastewater project delivery, and get information about a new initiative by the Water Design-Build Council to create model procurement documents for these projects. Presentation by John Awezec of HDR, Inc., John Doller of Carollo Engineers, and Peter Hughes of the Water Design Build Council.
This document discusses key performance indicators (KPIs) for a procurement expeditor position. It provides examples of KPIs, steps for creating KPIs, common mistakes to avoid, and how to design effective KPIs. The document recommends visiting an external website for additional KPI samples and materials related to performance appraisal forms, methods, and review phrases.
The Importance Of The Construction Submittal ProcessSafe Rise
Submittals are shop drawings, product data, samples, and mock-ups that contractors provide to designers for review. They illustrate how contractors plan to complete portions of work and ensure compliance with contract documents. The submittal process involves designers specifying required submittals, contractors preparing submittal schedules, and designers tracking submittals. Designers must carefully review submittals to check for design concept compliance and identify any necessary deviations before construction proceeds.
This document outlines the schedule for the Egbaoma Gas Processing Plant - New project from August 2014 to April 2016. It includes activities for engineering, procurement, and construction. Some key milestones are engineering completion on October 2, 2015, procurement completion on October 26, 2015, and project closing on April 4, 2016. The schedule shows the original duration and start/finish dates for each activity.
The document outlines the purchasing process, including identifying needs, selecting suppliers, negotiating contracts, and managing supplier performance. It discusses purchasing objectives like supporting operations, managing the process efficiently, developing relationships, and supporting organizational goals. The core tasks of purchasing are ensuring supply continuity, innovating purchasing practices, minimizing supply vulnerability, and verifying performance. The document also addresses vulnerabilities in supply markets from lack of knowledge or complexity, and how to overcome these through risk awareness, integrated risk management, employee understanding of risks and roles, and understanding how strategy changes affect supply chain risks.
The document discusses different types of contact centers and how they are defined based on whether contacts are inbound, outbound, or a blend of both. It notes that inbound contact centers handle customer-initiated contacts while outbound centers initiate contacts. Blended centers handle both. The key impacts of contact type are on strategic planning, performance measures, forecasting/staffing, real-time management, technology needs, and regulatory compliance. The document provides details on each of these operational areas and how they differ based on contact center type.
This proposal outlines ways for Daleel Petroleum LLC to optimize its inventory levels. It recommends establishing a stock holding policy, consolidating inventory under one system, standardizing items, avoiding surplus, improving the materials catalog, selecting reliable suppliers, treating project materials separately from stock, conducting write-offs, setting price agreements, implementing just-in-time and point-of-use systems, standardizing units of measurement, and expediting orders. Implementing these practices could reduce stock holding costs, utilize warehouse space, improve inventory control and efficiency.
The document outlines Daleel Petroleum's stock holding policy. The policy aims to optimize inventory levels by only keeping items in stock that cannot be obtained quickly when needed or are used frequently. It provides criteria for determining which items should be added to inventory based on factors like delivery time, criticality, and demand frequency. A stock decision matrix is presented to help categorize items as stock, time-dependent, or non-stock based on their criticality and demand levels. The policy also details procedures for expense items and returning used materials to stock.
Learn more about progressive design-build models for water and wastewater project delivery, and get information about a new initiative by the Water Design-Build Council to create model procurement documents for these projects. Presentation by John Awezec of HDR, Inc., John Doller of Carollo Engineers, and Peter Hughes of the Water Design Build Council.
This document discusses key performance indicators (KPIs) for a procurement expeditor position. It provides examples of KPIs, steps for creating KPIs, common mistakes to avoid, and how to design effective KPIs. The document recommends visiting an external website for additional KPI samples and materials related to performance appraisal forms, methods, and review phrases.
The Importance Of The Construction Submittal ProcessSafe Rise
Submittals are shop drawings, product data, samples, and mock-ups that contractors provide to designers for review. They illustrate how contractors plan to complete portions of work and ensure compliance with contract documents. The submittal process involves designers specifying required submittals, contractors preparing submittal schedules, and designers tracking submittals. Designers must carefully review submittals to check for design concept compliance and identify any necessary deviations before construction proceeds.
This document outlines the schedule for the Egbaoma Gas Processing Plant - New project from August 2014 to April 2016. It includes activities for engineering, procurement, and construction. Some key milestones are engineering completion on October 2, 2015, procurement completion on October 26, 2015, and project closing on April 4, 2016. The schedule shows the original duration and start/finish dates for each activity.
The document outlines the purchasing process, including identifying needs, selecting suppliers, negotiating contracts, and managing supplier performance. It discusses purchasing objectives like supporting operations, managing the process efficiently, developing relationships, and supporting organizational goals. The core tasks of purchasing are ensuring supply continuity, innovating purchasing practices, minimizing supply vulnerability, and verifying performance. The document also addresses vulnerabilities in supply markets from lack of knowledge or complexity, and how to overcome these through risk awareness, integrated risk management, employee understanding of risks and roles, and understanding how strategy changes affect supply chain risks.
The document discusses different types of contact centers and how they are defined based on whether contacts are inbound, outbound, or a blend of both. It notes that inbound contact centers handle customer-initiated contacts while outbound centers initiate contacts. Blended centers handle both. The key impacts of contact type are on strategic planning, performance measures, forecasting/staffing, real-time management, technology needs, and regulatory compliance. The document provides details on each of these operational areas and how they differ based on contact center type.
This document discusses expediting, which is the process of speeding up delivery timelines in business. Expediting is needed to prevent delays, support information flow between parties, and alert customers to issues. The key steps in expediting include gathering information on engineering, procurement, production status, testing, shipping details, and evaluating delays. The expediter aims to identify and address potential delays to ensure timely delivery.
This document provides an overview of the project life cycle and project management. It defines a project as a unique undertaking with specific time, cost and quality constraints, compared to operational activities which are repetitive. Project management involves skills, tools and processes to successfully complete projects. The project life cycle consists of phases like initiation, planning, execution and closure to define, plan, execute and review a project. Information technology projects also follow life cycles but with phases tailored for their type of work.
This document outlines the 7 phases of the Detailed Engineering Design process used by AMEC. It provides descriptions of the key activities and deliverables in each phase, including scope definition, hazard identification, design development, reviews, and final approvals. The phases ensure technical integrity through standards compliance, risk assessment, and independent audits. Transition between phases occurs once deliverables are complete to progress the design in a controlled manner.
The document summarizes a presentation about Advanced Work Packaging (AWP) and Workface Planning (WFP). AWP breaks down project scope into Construction Work Packages that are fed by Engineering Work Packages to allow construction sequencing to drive engineering planning. WFP organizes all elements needed for installation work packages provided to work crews. Implementing AWP and WFP can increase productivity by 15% and improve safety by minimizing movements and identifying risks earlier. Challenges to implementation include inconsistency, scope changes, resistance to change, and lack of technology support. The future of projects in Africa may benefit from adopting these best practices to achieve capital effectiveness and project success.
This project schedule outlines the tasks required to complete a CNG mini plant project over 60 days from July 2015 to February 2016. It involves design engineering, procurement, fabrication, installation, testing and commissioning of gas metering and regulating equipment. Key milestones include kick off meeting, initial design review, approval for construction, site acceptance testing, commissioning and gas in, and project handover. The schedule is broken into multiple phases including project preparation, design engineering, procurement, material fabrication, instrumentation hook up, equipment assembly, quality assurance, mobilization, installation and handover.
This document proposes conducting claims analysis as part of regular schedule updates to minimize risks for contractors. It describes the typical schedule update process which risks overlooking delays and assigning full responsibility to the contractor. The proposed process includes identifying causal activities, driving issues, concurrent delays, and collaborating with subcontractors and owners to resolve delays. Benefits include issues being addressed promptly, better documentation, and fewer disputes and claims costs. Some risks are increased analysis costs and time needed during updates.
EXTENSION OF TIME CLAIMS IN OIL AND GAS CONSTRUCTION PROJECTSHossamNegidaPMPRMPPS
This document is dedicated to projects especially in Oil and Gas field wherein, in light of rapid and continuous development of the construction process and under intense competition in order to acquire reasonable profits, they are facing naturally lot of delays and disruptions which lead to exert huge efforts for proving these delays.
Construction Futures Wales - NEC3 Workshop - Understanding Works Information...Rae Davies
The document provides an overview and agenda for a training session on understanding works information and contract data under NEC3 contracts. It discusses key aspects of NEC3 such as core clauses, defined terms, roles of key people, communication protocols, risk registers, programs, and tender documents. The training aims to help participants properly interpret and apply works information, contract data, and other important contractual documents when working under an NEC3 contract.
The document provides an overview of extension of time claims, including definitions, triggers, contractual completion dates, key components, schedule integrity, documentation requirements, responsibility assignment, analysis techniques, and presentation best practices. An extension of time is a reimbursement of time granted to a contract party to compensate for delays outside their control. Triggers include delays impacting the critical path. Strong documentation and schedule integrity are essential, as is assigning responsibility according to the contract. Various analysis techniques can be used depending on the complexity, including as-planned vs as-built comparisons, windows analysis, and impacted as-planned schedules. Presentation should include documentation, graphical schedule representations, and a concise written explanation.
The document outlines a claim analysis for a mechanical contract for an upgrade to a mill plant that was delayed due to late equipment delivery, defective equipment, drawing revisions, and lack of access to work areas. It analyzes the causes of over 85 days of delay and over $2.8 million in damages from unpaid change orders, loss of profit, indirect costs, and loss of productivity. The contractor is submitting this claim against the engineer who terminated the $2.5 million lump sum contract with only $1.8 million in total payment.
This document discusses the process for evaluating bids and awarding contracts for projects. It outlines the key stages of bid evaluation including technical and financial assessments to determine the best combined offer. The evaluation is done by experienced staff and maintains confidentiality. The contract is awarded to the bidder whose bid is determined to be the lowest evaluated and substantially responsive to the bidding documents. Unsuccessful bidders are notified and the award decision is published with reasons for selecting the winning contractor.
Project Control Practical Way by Herve Baronignitetribes
Here are some key ways to measure procurement progress:
- % Progress based on weighted value of POs, broken down into steps like PO placement, material receipt, inspection, etc.
- Milestones like:
- % of PO value placed
- % of line items with approved submittals
- % of line items where material is received/inspected
- % of line items fully delivered
Tracking procurement progress through milestones helps ensure critical items are on track and identifies delays early. Milestones should reflect major stages from PO placement through delivery and inspection. This provides a more objective view than % progress alone.
Both % progress and milestone tracking are needed to effectively monitor procurement.
The document discusses key issues faced in Engineering, Procurement, and Construction (EPC) projects and provides recommendations to address them. It summarizes EPC capabilities, project lifecycle, and common issues around quantity variation, drawings delays, constructability, procurement delays, and monitoring of critical items. Root cause analyses are presented for key issues. Recommendations are provided around talent retention, standardization, coordination, vendor management, approvals processes, and quality assurance to minimize variations and delays.
In the present day corporate environment, where there is cut-throat competition, the need for efficient time management and timely completion of projects is essential for organizations to stay competitive. Even due to the growing need for time management in construction projects, many are failing to be finished on time. This can be detrimental for any hiring company since infrastructure development project delays can lead to increase in costs and process halt for organizations. These are real life scenarios which are bound to take place in the professional life of any and every project manager. A project manager will only be considered efficient and competent when he or she knows how to manage the allotted time, and to carry out operations and activities in a manner that further reduces this time period. In order to prepare project managers for such circumstances, it is crucial for them to understand Extension of Time and delay analysis.
Course link: https://planningengineer.net/courses/claims-management-and-delays-analysis-online-workshop/
The document outlines the plan for the Odessa Mobile Technology Project, which aims to implement new mobile devices, software, and systems to improve officer safety, information sharing, and job effectiveness. It describes the project goals, scope, budget, risks, timeline, roles and responsibilities, and communication approach to guide the implementation of the new technology. The plan is intended to define expectations and provide oversight for the successful rollout of the project.
This document is a certificate issued by the Government of the Republic of the Philippines certifying that Renante Padaboc Ladeza is qualified to perform the functions of an Able Seafarer Deck at level 1, subject to no limitations, until the date of expiry on March 30, 2028. The certificate was issued on March 30, 2015 in accordance with the International Convention on Standards of Training, Certification and Watchkeeping for Seafarers, 1978, as amended.
The document discusses purchasing management and the purchasing process. It outlines the key objectives of purchasing like acquiring satisfactory materials at the right quantity, quality, time and place. It describes the functions of the purchasing department which include processing requisitions, selecting suppliers, placing orders, and following up on deliveries. Finally, it discusses different methods of purchasing like purchasing according to requirements, for a future period, market purchasing, and scheduled purchasing.
This document provides an overview of purchasing management. It discusses the objectives of purchasing which include acquiring satisfactory materials at proper prices and quality. It outlines the key functions of a purchasing department, which are processing requisitions, locating suppliers, placing orders, and following up on orders. It also describes different methods of purchasing such as according to requirements, for a future period, on the market, through contracts or schedules. The document concludes with the typical steps in a purchase procedure from departments submitting requisitions to receiving and inspecting delivered items.
This document discusses expediting, which is the process of speeding up delivery timelines in business. Expediting is needed to prevent delays, support information flow between parties, and alert customers to issues. The key steps in expediting include gathering information on engineering, procurement, production status, testing, shipping details, and evaluating delays. The expediter aims to identify and address potential delays to ensure timely delivery.
This document provides an overview of the project life cycle and project management. It defines a project as a unique undertaking with specific time, cost and quality constraints, compared to operational activities which are repetitive. Project management involves skills, tools and processes to successfully complete projects. The project life cycle consists of phases like initiation, planning, execution and closure to define, plan, execute and review a project. Information technology projects also follow life cycles but with phases tailored for their type of work.
This document outlines the 7 phases of the Detailed Engineering Design process used by AMEC. It provides descriptions of the key activities and deliverables in each phase, including scope definition, hazard identification, design development, reviews, and final approvals. The phases ensure technical integrity through standards compliance, risk assessment, and independent audits. Transition between phases occurs once deliverables are complete to progress the design in a controlled manner.
The document summarizes a presentation about Advanced Work Packaging (AWP) and Workface Planning (WFP). AWP breaks down project scope into Construction Work Packages that are fed by Engineering Work Packages to allow construction sequencing to drive engineering planning. WFP organizes all elements needed for installation work packages provided to work crews. Implementing AWP and WFP can increase productivity by 15% and improve safety by minimizing movements and identifying risks earlier. Challenges to implementation include inconsistency, scope changes, resistance to change, and lack of technology support. The future of projects in Africa may benefit from adopting these best practices to achieve capital effectiveness and project success.
This project schedule outlines the tasks required to complete a CNG mini plant project over 60 days from July 2015 to February 2016. It involves design engineering, procurement, fabrication, installation, testing and commissioning of gas metering and regulating equipment. Key milestones include kick off meeting, initial design review, approval for construction, site acceptance testing, commissioning and gas in, and project handover. The schedule is broken into multiple phases including project preparation, design engineering, procurement, material fabrication, instrumentation hook up, equipment assembly, quality assurance, mobilization, installation and handover.
This document proposes conducting claims analysis as part of regular schedule updates to minimize risks for contractors. It describes the typical schedule update process which risks overlooking delays and assigning full responsibility to the contractor. The proposed process includes identifying causal activities, driving issues, concurrent delays, and collaborating with subcontractors and owners to resolve delays. Benefits include issues being addressed promptly, better documentation, and fewer disputes and claims costs. Some risks are increased analysis costs and time needed during updates.
EXTENSION OF TIME CLAIMS IN OIL AND GAS CONSTRUCTION PROJECTSHossamNegidaPMPRMPPS
This document is dedicated to projects especially in Oil and Gas field wherein, in light of rapid and continuous development of the construction process and under intense competition in order to acquire reasonable profits, they are facing naturally lot of delays and disruptions which lead to exert huge efforts for proving these delays.
Construction Futures Wales - NEC3 Workshop - Understanding Works Information...Rae Davies
The document provides an overview and agenda for a training session on understanding works information and contract data under NEC3 contracts. It discusses key aspects of NEC3 such as core clauses, defined terms, roles of key people, communication protocols, risk registers, programs, and tender documents. The training aims to help participants properly interpret and apply works information, contract data, and other important contractual documents when working under an NEC3 contract.
The document provides an overview of extension of time claims, including definitions, triggers, contractual completion dates, key components, schedule integrity, documentation requirements, responsibility assignment, analysis techniques, and presentation best practices. An extension of time is a reimbursement of time granted to a contract party to compensate for delays outside their control. Triggers include delays impacting the critical path. Strong documentation and schedule integrity are essential, as is assigning responsibility according to the contract. Various analysis techniques can be used depending on the complexity, including as-planned vs as-built comparisons, windows analysis, and impacted as-planned schedules. Presentation should include documentation, graphical schedule representations, and a concise written explanation.
The document outlines a claim analysis for a mechanical contract for an upgrade to a mill plant that was delayed due to late equipment delivery, defective equipment, drawing revisions, and lack of access to work areas. It analyzes the causes of over 85 days of delay and over $2.8 million in damages from unpaid change orders, loss of profit, indirect costs, and loss of productivity. The contractor is submitting this claim against the engineer who terminated the $2.5 million lump sum contract with only $1.8 million in total payment.
This document discusses the process for evaluating bids and awarding contracts for projects. It outlines the key stages of bid evaluation including technical and financial assessments to determine the best combined offer. The evaluation is done by experienced staff and maintains confidentiality. The contract is awarded to the bidder whose bid is determined to be the lowest evaluated and substantially responsive to the bidding documents. Unsuccessful bidders are notified and the award decision is published with reasons for selecting the winning contractor.
Project Control Practical Way by Herve Baronignitetribes
Here are some key ways to measure procurement progress:
- % Progress based on weighted value of POs, broken down into steps like PO placement, material receipt, inspection, etc.
- Milestones like:
- % of PO value placed
- % of line items with approved submittals
- % of line items where material is received/inspected
- % of line items fully delivered
Tracking procurement progress through milestones helps ensure critical items are on track and identifies delays early. Milestones should reflect major stages from PO placement through delivery and inspection. This provides a more objective view than % progress alone.
Both % progress and milestone tracking are needed to effectively monitor procurement.
The document discusses key issues faced in Engineering, Procurement, and Construction (EPC) projects and provides recommendations to address them. It summarizes EPC capabilities, project lifecycle, and common issues around quantity variation, drawings delays, constructability, procurement delays, and monitoring of critical items. Root cause analyses are presented for key issues. Recommendations are provided around talent retention, standardization, coordination, vendor management, approvals processes, and quality assurance to minimize variations and delays.
In the present day corporate environment, where there is cut-throat competition, the need for efficient time management and timely completion of projects is essential for organizations to stay competitive. Even due to the growing need for time management in construction projects, many are failing to be finished on time. This can be detrimental for any hiring company since infrastructure development project delays can lead to increase in costs and process halt for organizations. These are real life scenarios which are bound to take place in the professional life of any and every project manager. A project manager will only be considered efficient and competent when he or she knows how to manage the allotted time, and to carry out operations and activities in a manner that further reduces this time period. In order to prepare project managers for such circumstances, it is crucial for them to understand Extension of Time and delay analysis.
Course link: https://planningengineer.net/courses/claims-management-and-delays-analysis-online-workshop/
The document outlines the plan for the Odessa Mobile Technology Project, which aims to implement new mobile devices, software, and systems to improve officer safety, information sharing, and job effectiveness. It describes the project goals, scope, budget, risks, timeline, roles and responsibilities, and communication approach to guide the implementation of the new technology. The plan is intended to define expectations and provide oversight for the successful rollout of the project.
This document is a certificate issued by the Government of the Republic of the Philippines certifying that Renante Padaboc Ladeza is qualified to perform the functions of an Able Seafarer Deck at level 1, subject to no limitations, until the date of expiry on March 30, 2028. The certificate was issued on March 30, 2015 in accordance with the International Convention on Standards of Training, Certification and Watchkeeping for Seafarers, 1978, as amended.
The document discusses purchasing management and the purchasing process. It outlines the key objectives of purchasing like acquiring satisfactory materials at the right quantity, quality, time and place. It describes the functions of the purchasing department which include processing requisitions, selecting suppliers, placing orders, and following up on deliveries. Finally, it discusses different methods of purchasing like purchasing according to requirements, for a future period, market purchasing, and scheduled purchasing.
This document provides an overview of purchasing management. It discusses the objectives of purchasing which include acquiring satisfactory materials at proper prices and quality. It outlines the key functions of a purchasing department, which are processing requisitions, locating suppliers, placing orders, and following up on orders. It also describes different methods of purchasing such as according to requirements, for a future period, on the market, through contracts or schedules. The document concludes with the typical steps in a purchase procedure from departments submitting requisitions to receiving and inspecting delivered items.
This document discusses the auditor's procedures for verifying different types of assets. It explains that verification of assets involves examining records like the fixed asset register to check the accuracy of assets reported on the balance sheet. It provides examples of fixed assets like machinery, equipment, and vehicles. It also outlines the auditor's steps for verifying properties, checking for impairment, and ensuring proper valuation and disclosure of fixed assets in financial statements. The document provides similar guidance for verifying intangible assets like patents, trademarks, and copyrights.
Assertions in the Audit of Financial Statements (Audit)Artless Shakhawat
This document discusses audit assertions and the audit of financial statements. It defines audit assertions as claims made by management regarding the appropriateness of financial statement elements and disclosures. There are five types of audit tests that can be used, including tests of controls and substantive tests. The document then discusses auditing various accounts, such as revenue/receipts, purchases, inventory, payroll, and fixed assets. It describes the types of evidence and assertions auditors consider when auditing these accounts.
This document outlines areas that should be covered in an internal audit of a manufacturing company. It discusses 12 key areas: purchases, sales, creditors, debtors, subcontracting, inventory, export incentives, price escalation, cash management, payroll, labor contractors, and a review of management information systems and internal controls. The goal is to evaluate financial records, internal processes, and risks to help management ensure efficiency, effectiveness and compliance.
The role of chartered accountants in the capacity of auditors assures a smooth-running business that helps to reduce fraud and accounting. The article unfolds its crucial role in terms of the stock audit process.
The document discusses the meaning, purpose and process of conducting a stock audit for banks. It defines stock/inventory according to accounting standards and explains the different types of inventory that should be included in an audit. Key points covered include methods for valuing different inventory types, reasons to perform stock audits, the scope of an audit, and relevant RBI notifications regarding non-performing assets. The document emphasizes verifying physical quantities, quality and valuation of inventory that has been pledged as loan security.
This document outlines areas that should be covered in an internal audit of a manufacturing company. It discusses 12 key areas: purchases, sales, creditors, debtors, subcontracting, inventory, export incentives, price escalation, cash management, payroll, labor contractors, and a review of management information systems and internal controls. For each area, it provides 1-3 sentences on audit procedures and checks that should be performed. The conclusion reiterates that this covers many important but not all potential audit areas, and is meant to be a starting point rather than a standardized audit program.
This document outlines an information technology training program submitted by Pawan Yadav. It discusses the objectives and requirements of material control, including elements like material procurement, storage, and usage control. Specifically, it describes the material procurement procedure involving bills of materials, requisitions, purchase orders, quotations, and receiving/inspecting deliveries. It also covers inventory control methods like setting quantitative levels, classification, ratio analysis, and physical controls like bin cards and two-bin systems. The training program aims to provide Pawan with skills in systematically managing and regulating materials for optimal production.
Fixed assets include long-term tangible assets used in operations rather than for resale. An audit of fixed assets verifies existence and ownership, examines valuation methods, and ensures accuracy of transactions and depreciation. Internal controls over fixed assets include authorization of purchases and sales, physical control and recordkeeping, periodic inventory, and identification marking. Audit procedures include physical observation, document inspection, record reconciliation, recalculation, confirmation, and inquiries.
Audit planning for Bank Statutory audit in Indianitanttrilokekar
This document provides an overview of audit planning and certification for bank audits, including recommendations from the Jilani and Ghosh committees. It discusses the importance of audit planning, types of bank branches, documents involved in the audit process, and planning for different elements of the audit such as branch health, borrower health determinations, and computer-related issues. It also outlines the process for issuing audit certificates and provides templates for reporting on the status of implementing recommendations from the Jilani and Ghosh committees. The overall purpose is to help auditors properly plan and conduct bank audits and certifications.
This document provides an introduction and overview of the procurement manual for Reach Vulnerable. It outlines the purpose of the manual as guidance for procurement policies, procedures, and practices. It discusses key aspects of the procurement process including requisitioning, bidding, contract management, and ensuring best value for money. The document also defines key terms and sets out general procurement principles such as fairness, competition, and interests of the organization.
The document discusses local purchase orders (LPOs). To obtain an LPO, a purchase requisition form is completed and sent to the procurement department, which then generates the LPO and sends it to the supplier electronically or otherwise. LPOs are used to control the acquisition of goods and services, create budget encumbrances in the general ledger, and allow all parties to track orders by the same number.
This document discusses the verification of assets and liabilities by an auditor. It begins by defining verification as confirming the truth and accuracy of financial statements according to relevant legislation. The objectives of verification are then outlined, including certifying ownership of assets and detecting any fraud. The document then discusses the verification process for different types of assets, including intangible assets (goodwill, patents, copyrights), fixed assets (land, buildings, plant and machinery), and current/floating assets (cash, bills receivable, debtors). Verification steps involve examining documents, agreements, certificates and conducting counts and confirmations. Valuation methods are also briefly described for each asset type.
The document provides learning objectives and substantive procedures for auditing various accounts including non-current assets, intangible non-current assets, inventory, trade receivables, bank, cash, trade payables, accruals, provisions, contingencies, non-current liabilities/long term borrowings, equity, directors' emoluments, revenue, purchases, payroll, interest expense and income, and other expenses. The learning objectives cover verification of additions and disposals for non-current assets, valuation of intangible assets, verification of inventory existence and valuation, and cutoff testing for trade receivables among other procedures.
This document outlines the standard operating procedures for purchasing at Al Shifa Hospital Pvt. Ltd. It details the 22 steps in the purchasing process from raising a purchase request to disposing of damaged or expired items. Key responsibilities include the purchase assistant collecting quotations, purchase manager preparing purchase orders, and store incharge receiving, storing, and maintaining stock. Suppliers are evaluated every six months based on quality and delivery ratings to determine inclusion on the approved supplier list.
Procurement of supplies and equipment'sAnkitaKadam20
The document discusses various aspects of procurement processes including definitions, objectives, key steps, and considerations. It defines procurement as acquiring items through preparation and processing of supply demands. The main objectives are obtaining supplies at affordable costs and ensuring quality, brand, and timely delivery. The key steps in a procurement process involve determining needs, creating purchase requisitions, reviewing requests, approving budgets, requesting quotations, negotiating contracts, receiving goods, matching documents, approving invoices, and record keeping. Other topics covered include inventory control principles and criteria for proper storage of procured items.
The Companies Act 2013 has introduced the concept of ‘Registered Valuer’ through Section 247 Chapter XVII to cover valuation of any property, stock, shares, debentures, securities, goodwill or any other assets of the company as well as its net worth and liabilities.
Valuation team of Corporate Professionals here presents the summarized presentation on Registered Valuer.
Similar to Accounting of consumables and fixed assets (20)
Introduction of Cybersecurity with OSS at Code Europe 2024Hiroshi SHIBATA
I develop the Ruby programming language, RubyGems, and Bundler, which are package managers for Ruby. Today, I will introduce how to enhance the security of your application using open-source software (OSS) examples from Ruby and RubyGems.
The first topic is CVE (Common Vulnerabilities and Exposures). I have published CVEs many times. But what exactly is a CVE? I'll provide a basic understanding of CVEs and explain how to detect and handle vulnerabilities in OSS.
Next, let's discuss package managers. Package managers play a critical role in the OSS ecosystem. I'll explain how to manage library dependencies in your application.
I'll share insights into how the Ruby and RubyGems core team works to keep our ecosystem safe. By the end of this talk, you'll have a better understanding of how to safeguard your code.
Let's Integrate MuleSoft RPA, COMPOSER, APM with AWS IDP along with Slackshyamraj55
Discover the seamless integration of RPA (Robotic Process Automation), COMPOSER, and APM with AWS IDP enhanced with Slack notifications. Explore how these technologies converge to streamline workflows, optimize performance, and ensure secure access, all while leveraging the power of AWS IDP and real-time communication via Slack notifications.
Taking AI to the Next Level in Manufacturing.pdfssuserfac0301
Read Taking AI to the Next Level in Manufacturing to gain insights on AI adoption in the manufacturing industry, such as:
1. How quickly AI is being implemented in manufacturing.
2. Which barriers stand in the way of AI adoption.
3. How data quality and governance form the backbone of AI.
4. Organizational processes and structures that may inhibit effective AI adoption.
6. Ideas and approaches to help build your organization's AI strategy.
Main news related to the CCS TSI 2023 (2023/1695)Jakub Marek
An English 🇬🇧 translation of a presentation to the speech I gave about the main changes brought by CCS TSI 2023 at the biggest Czech conference on Communications and signalling systems on Railways, which was held in Clarion Hotel Olomouc from 7th to 9th November 2023 (konferenceszt.cz). Attended by around 500 participants and 200 on-line followers.
The original Czech 🇨🇿 version of the presentation can be found here: https://www.slideshare.net/slideshow/hlavni-novinky-souvisejici-s-ccs-tsi-2023-2023-1695/269688092 .
The videorecording (in Czech) from the presentation is available here: https://youtu.be/WzjJWm4IyPk?si=SImb06tuXGb30BEH .
Project Management Semester Long Project - Acuityjpupo2018
Acuity is an innovative learning app designed to transform the way you engage with knowledge. Powered by AI technology, Acuity takes complex topics and distills them into concise, interactive summaries that are easy to read & understand. Whether you're exploring the depths of quantum mechanics or seeking insight into historical events, Acuity provides the key information you need without the burden of lengthy texts.
Driving Business Innovation: Latest Generative AI Advancements & Success StorySafe Software
Are you ready to revolutionize how you handle data? Join us for a webinar where we’ll bring you up to speed with the latest advancements in Generative AI technology and discover how leveraging FME with tools from giants like Google Gemini, Amazon, and Microsoft OpenAI can supercharge your workflow efficiency.
During the hour, we’ll take you through:
Guest Speaker Segment with Hannah Barrington: Dive into the world of dynamic real estate marketing with Hannah, the Marketing Manager at Workspace Group. Hear firsthand how their team generates engaging descriptions for thousands of office units by integrating diverse data sources—from PDF floorplans to web pages—using FME transformers, like OpenAIVisionConnector and AnthropicVisionConnector. This use case will show you how GenAI can streamline content creation for marketing across the board.
Ollama Use Case: Learn how Scenario Specialist Dmitri Bagh has utilized Ollama within FME to input data, create custom models, and enhance security protocols. This segment will include demos to illustrate the full capabilities of FME in AI-driven processes.
Custom AI Models: Discover how to leverage FME to build personalized AI models using your data. Whether it’s populating a model with local data for added security or integrating public AI tools, find out how FME facilitates a versatile and secure approach to AI.
We’ll wrap up with a live Q&A session where you can engage with our experts on your specific use cases, and learn more about optimizing your data workflows with AI.
This webinar is ideal for professionals seeking to harness the power of AI within their data management systems while ensuring high levels of customization and security. Whether you're a novice or an expert, gain actionable insights and strategies to elevate your data processes. Join us to see how FME and AI can revolutionize how you work with data!
Building Production Ready Search Pipelines with Spark and MilvusZilliz
Spark is the widely used ETL tool for processing, indexing and ingesting data to serving stack for search. Milvus is the production-ready open-source vector database. In this talk we will show how to use Spark to process unstructured data to extract vector representations, and push the vectors to Milvus vector database for search serving.
Ocean lotus Threat actors project by John Sitima 2024 (1).pptxSitimaJohn
Ocean Lotus cyber threat actors represent a sophisticated, persistent, and politically motivated group that poses a significant risk to organizations and individuals in the Southeast Asian region. Their continuous evolution and adaptability underscore the need for robust cybersecurity measures and international cooperation to identify and mitigate the threats posed by such advanced persistent threat groups.
Webinar: Designing a schema for a Data WarehouseFederico Razzoli
Are you new to data warehouses (DWH)? Do you need to check whether your data warehouse follows the best practices for a good design? In both cases, this webinar is for you.
A data warehouse is a central relational database that contains all measurements about a business or an organisation. This data comes from a variety of heterogeneous data sources, which includes databases of any type that back the applications used by the company, data files exported by some applications, or APIs provided by internal or external services.
But designing a data warehouse correctly is a hard task, which requires gathering information about the business processes that need to be analysed in the first place. These processes must be translated into so-called star schemas, which means, denormalised databases where each table represents a dimension or facts.
We will discuss these topics:
- How to gather information about a business;
- Understanding dictionaries and how to identify business entities;
- Dimensions and facts;
- Setting a table granularity;
- Types of facts;
- Types of dimensions;
- Snowflakes and how to avoid them;
- Expanding existing dimensions and facts.
GraphRAG for Life Science to increase LLM accuracyTomaz Bratanic
GraphRAG for life science domain, where you retriever information from biomedical knowledge graphs using LLMs to increase the accuracy and performance of generated answers
Generating privacy-protected synthetic data using Secludy and MilvusZilliz
During this demo, the founders of Secludy will demonstrate how their system utilizes Milvus to store and manipulate embeddings for generating privacy-protected synthetic data. Their approach not only maintains the confidentiality of the original data but also enhances the utility and scalability of LLMs under privacy constraints. Attendees, including machine learning engineers, data scientists, and data managers, will witness first-hand how Secludy's integration with Milvus empowers organizations to harness the power of LLMs securely and efficiently.
Have you ever been confused by the myriad of choices offered by AWS for hosting a website or an API?
Lambda, Elastic Beanstalk, Lightsail, Amplify, S3 (and more!) can each host websites + APIs. But which one should we choose?
Which one is cheapest? Which one is fastest? Which one will scale to meet our needs?
Join me in this session as we dive into each AWS hosting service to determine which one is best for your scenario and explain why!
HCL Notes und Domino Lizenzkostenreduzierung in der Welt von DLAUpanagenda
Webinar Recording: https://www.panagenda.com/webinars/hcl-notes-und-domino-lizenzkostenreduzierung-in-der-welt-von-dlau/
DLAU und die Lizenzen nach dem CCB- und CCX-Modell sind für viele in der HCL-Community seit letztem Jahr ein heißes Thema. Als Notes- oder Domino-Kunde haben Sie vielleicht mit unerwartet hohen Benutzerzahlen und Lizenzgebühren zu kämpfen. Sie fragen sich vielleicht, wie diese neue Art der Lizenzierung funktioniert und welchen Nutzen sie Ihnen bringt. Vor allem wollen Sie sicherlich Ihr Budget einhalten und Kosten sparen, wo immer möglich. Das verstehen wir und wir möchten Ihnen dabei helfen!
Wir erklären Ihnen, wie Sie häufige Konfigurationsprobleme lösen können, die dazu führen können, dass mehr Benutzer gezählt werden als nötig, und wie Sie überflüssige oder ungenutzte Konten identifizieren und entfernen können, um Geld zu sparen. Es gibt auch einige Ansätze, die zu unnötigen Ausgaben führen können, z. B. wenn ein Personendokument anstelle eines Mail-Ins für geteilte Mailboxen verwendet wird. Wir zeigen Ihnen solche Fälle und deren Lösungen. Und natürlich erklären wir Ihnen das neue Lizenzmodell.
Nehmen Sie an diesem Webinar teil, bei dem HCL-Ambassador Marc Thomas und Gastredner Franz Walder Ihnen diese neue Welt näherbringen. Es vermittelt Ihnen die Tools und das Know-how, um den Überblick zu bewahren. Sie werden in der Lage sein, Ihre Kosten durch eine optimierte Domino-Konfiguration zu reduzieren und auch in Zukunft gering zu halten.
Diese Themen werden behandelt
- Reduzierung der Lizenzkosten durch Auffinden und Beheben von Fehlkonfigurationen und überflüssigen Konten
- Wie funktionieren CCB- und CCX-Lizenzen wirklich?
- Verstehen des DLAU-Tools und wie man es am besten nutzt
- Tipps für häufige Problembereiche, wie z. B. Team-Postfächer, Funktions-/Testbenutzer usw.
- Praxisbeispiele und Best Practices zum sofortigen Umsetzen
1. PURCHASE AND ACCOUNTINGPURCHASE AND ACCOUNTING
OF CONSUMABLES AND FIXEDOF CONSUMABLES AND FIXEDOF CONSUMABLES AND FIXEDOF CONSUMABLES AND FIXED
ASSETS.ASSETS.
PRESENTED BY RACHEL KAIRU.PRESENTED BY RACHEL KAIRU.
--
WHAT ARE CONSUMABLES?WHAT ARE CONSUMABLES?
Consumables are goods which are used upConsumables are goods which are used up
and not returned once issued from stores.egand not returned once issued from stores.eg
stationery.stationery.
orororor
Goods which are incorporated into otherGoods which are incorporated into other
goods and loose their identity e.g. thegoods and loose their identity e.g. the
reagents used in the laboratories.reagents used in the laboratories.
WHY A PROPER RECORD FORWHY A PROPER RECORD FOR
CONSUMABLES?CONSUMABLES?
The main purpose of maintainingThe main purpose of maintaining
proper records or accounting forproper records or accounting for
consumables is to leave a trail on theconsumables is to leave a trail on the
usage in case a case to follow upusage in case a case to follow up
arises.arises.
usage in case a case to follow upusage in case a case to follow up
arises.arises.
--This trail is known as an Audit trailThis trail is known as an Audit trail
wherewhere
by an auditor traces the goods fromby an auditor traces the goods from
requisition point to the usagerequisition point to the usage
Procurement of consumables.Procurement of consumables.
Consumables are procured through theConsumables are procured through the
normal procurement process.normal procurement process.
In the university set up the user seeksIn the university set up the user seeks
authority to purchase from the DVC A&F orauthority to purchase from the DVC A&F orauthority to purchase from the DVC A&F orauthority to purchase from the DVC A&F or
College Principal in the college.College Principal in the college.
At this point the user is required to give theAt this point the user is required to give the
specs and seek approval for single sourcingspecs and seek approval for single sourcing
in case the item can be sourced from ain case the item can be sourced from a
specific supplier.specific supplier.
2. Procurement of consumablesProcurement of consumables
cont,cont,
Procurement section then requests the user to fillProcurement section then requests the user to fill
an authority to incur expenditure and commit thean authority to incur expenditure and commit the
funds.funds.
They source for quotations, do an analysis whichThey source for quotations, do an analysis whichThey source for quotations, do an analysis whichThey source for quotations, do an analysis which
is presented to the college/central procurementis presented to the college/central procurement
committee for approval.committee for approval.
Once approved the process of requisition, andOnce approved the process of requisition, and
LPO (local purchase order) commences whichLPO (local purchase order) commences which
after auditing and approval the LPO is released toafter auditing and approval the LPO is released to
the supplier for the supply of goods.the supplier for the supply of goods.
The supplier should supply the goods asThe supplier should supply the goods as
specified in the LPO and as per the specs.specified in the LPO and as per the specs.
All this together with the quality and quantityAll this together with the quality and quantity
is what the inspection and acceptanceis what the inspection and acceptanceis what the inspection and acceptanceis what the inspection and acceptance
committee checks before handing over thecommittee checks before handing over the
goods to the user.goods to the user.
The user is required to enter the goods in aThe user is required to enter the goods in a
store and fill the stores received note whichstore and fill the stores received note which
should be checked by the supervisor.should be checked by the supervisor.
Receiving of goods..cont,Receiving of goods..cont,
The total units received are entered in a binThe total units received are entered in a bin
card which is signed by every user whocard which is signed by every user who
receives the goods until the last unit isreceives the goods until the last unit is
issued.issued.issued.issued.
The balances on the bin card are recordedThe balances on the bin card are recorded
on a reducing balance method.on a reducing balance method.
Once in a while the supervisor shouldOnce in a while the supervisor should
randomly check the bin card balancesrandomly check the bin card balances
against the physical especially for high valueagainst the physical especially for high value
items.items.
Accounting for assetsAccounting for assets
Assets are goods which have a useful life andAssets are goods which have a useful life and
don’t get used up quickly. They have adon’t get used up quickly. They have a
material value or reasonable cost. They arematerial value or reasonable cost. They are
intended to be used by an organization forintended to be used by an organization forintended to be used by an organization forintended to be used by an organization for
more than one year to generate income ormore than one year to generate income or
to render a service.to render a service.
We have two categories of assets current andWe have two categories of assets current and
fixed.fixed.
3. Accounting for assets.. Cont,Accounting for assets.. Cont,
Current assets are the ones which canCurrent assets are the ones which can
be converted easily into cash e.g.be converted easily into cash e.g.
debtors inventories, investments, cashdebtors inventories, investments, cash
and bank balances etc.and bank balances etc.and bank balances etc.and bank balances etc.
Fixed assets are assets which are fixedFixed assets are assets which are fixed
like land and building and otherlike land and building and other
moveable ones like motor vehicles,moveable ones like motor vehicles,
fixtures and fittings and computers.fixtures and fittings and computers.
Procuring fixed assets.Procuring fixed assets.
The grant holder should. Provide a procurementThe grant holder should. Provide a procurement
plan for acquisition of assets which must be withinplan for acquisition of assets which must be within
the approved budgets, within a reasonable time.the approved budgets, within a reasonable time.
Plan for asset replacement, maintenance andPlan for asset replacement, maintenance and
operating costs in his/her budget to avoidoperating costs in his/her budget to avoid
inconveniences in the course of the research.inconveniences in the course of the research.
After the approval to procure is given, theAfter the approval to procure is given, the
procurement manager recommends any of theprocurement manager recommends any of theprocurement manager recommends any of theprocurement manager recommends any of the
following means to tender committee for approval.following means to tender committee for approval.
Procuring fixed assets.. Cont,Procuring fixed assets.. Cont,
The process of procuring fixed assets is the sameThe process of procuring fixed assets is the same
as for consumables except the value of fixedas for consumables except the value of fixed
assets in most cases is higher and requiresassets in most cases is higher and requires
another level of approval known as tenderanother level of approval known as tender
committee.committee.
The Central/College procurement committee has aThe Central/College procurement committee has a
mandate to approve up to ksh 500,000= Anythingmandate to approve up to ksh 500,000= Anything
above that is approved by the tender committee.above that is approved by the tender committee.
The procurement manager then recommends theThe procurement manager then recommends the
following three methods to the tender committee.following three methods to the tender committee.
Procuring fixed assets.. Cont,Procuring fixed assets.. Cont,
Open method where the advert is put in theOpen method where the advert is put in the
newspaper for any interested person tonewspaper for any interested person to
tender.tender.
Quotation method where quotations areQuotation method where quotations areQuotation method where quotations areQuotation method where quotations are
sought from different suppliers.sought from different suppliers.
Restricted suppliers method whereRestricted suppliers method where
quotations are sought from specificquotations are sought from specific
suppliers who supply specific items e.g. MFIsuppliers who supply specific items e.g. MFI
for computers.for computers.
4. Procuring Fixed Assets.. Cont,Procuring Fixed Assets.. Cont,
All the three methods require a committeeAll the three methods require a committee
comprised of Finance, Audit and Procurement tocomprised of Finance, Audit and Procurement to
open the tender/quotations.open the tender/quotations.
However in an open tender the suppliers areHowever in an open tender the suppliers areHowever in an open tender the suppliers areHowever in an open tender the suppliers are
allowed to send their representatives in the tenderallowed to send their representatives in the tender
opening.opening.
The analysis and minutes of the tender openingThe analysis and minutes of the tender opening
committee are sent to procurement manager whocommittee are sent to procurement manager who
recommends names of experts to technicallyrecommends names of experts to technically
evaluate the item to be bought ,to the viceevaluate the item to be bought ,to the vice
chancellor who appoints them.chancellor who appoints them.
Procuring Fixed Assets.. Cont,Procuring Fixed Assets.. Cont,
The report and recommendation of theThe report and recommendation of the
technical evaluation committee istechnical evaluation committee is
handed over to procurement managerhanded over to procurement manager
who tables them back to the tenderwho tables them back to the tenderwho tables them back to the tenderwho tables them back to the tender
committee for approval.committee for approval.
once approved the letters are issued toonce approved the letters are issued to
the successful supplier.the successful supplier.
Receiving and Accounting forReceiving and Accounting for
Fixed AssetsFixed Assets
The asset is then supplied and is inspectedThe asset is then supplied and is inspected
and once accepted the asset is handed overand once accepted the asset is handed over
to the user. There must be an expert in theto the user. There must be an expert in the
inspection committee e.g. ICT staff forinspection committee e.g. ICT staff forinspection committee e.g. ICT staff forinspection committee e.g. ICT staff for
computers and its accessories.computers and its accessories.
At the point of payment Finance section isAt the point of payment Finance section is
required to enter the assets in a fixed assetrequired to enter the assets in a fixed asset
register and that is where accountabilityregister and that is where accountability
starts.starts.
Receiving and Accounting forReceiving and Accounting for
Fixed AssetsFixed Assets
The information captured at this point include,The information captured at this point include,
Asset tag number.Asset tag number.
Asset serial numberAsset serial number
Asset physical locationAsset physical locationAsset physical locationAsset physical location
Name of the supplierName of the supplier
For motor vehicle ,registration number, engine andFor motor vehicle ,registration number, engine and
chassis number.chassis number.
Insurance value of the assetInsurance value of the asset
The status of the asset whether new or secondThe status of the asset whether new or second
hand.hand.
5. Accounting of Fixed AssetsAccounting of Fixed Assets
On a regular basis a physical verification ofOn a regular basis a physical verification of
all assets is necessary, Both Finance andall assets is necessary, Both Finance and
Audit can assist in this.Audit can assist in this.
At a glance the grant holder can verify theAt a glance the grant holder can verify theAt a glance the grant holder can verify theAt a glance the grant holder can verify the
departmental record to ensure they are indepartmental record to ensure they are in
line with the physical assets.line with the physical assets.
Asset use and condition should always beAsset use and condition should always be
reported to the grant holder.reported to the grant holder.
Accounting of Fixed Assets..Accounting of Fixed Assets..
cont,cont,
Hold the custodian of such assetsHold the custodian of such assets
responsible in case of misuse orresponsible in case of misuse or
malicious damage.malicious damage.malicious damage.malicious damage.
In case the custodian leavesIn case the custodian leaves
employment ensure he/she handsemployment ensure he/she hands
over the assets and their records.over the assets and their records.
Accounting for Fixed Assets cont,Accounting for Fixed Assets cont,
As a user all assets have different roles andAs a user all assets have different roles and
each category requires an account on itseach category requires an account on its
usage.usage.
For example a motor vehicle should beFor example a motor vehicle should beFor example a motor vehicle should beFor example a motor vehicle should be
subjected to the normal universitysubjected to the normal university
procedures of having a work ticket which isprocedures of having a work ticket which is
issued by Audit or Transport departments.issued by Audit or Transport departments.
Accounting for Fixed Assets..Accounting for Fixed Assets..
cont,cont,
All fuel and oils consumed should beAll fuel and oils consumed should be
recorded in it and all journeys shouldrecorded in it and all journeys should
be approved by a responsible officerbe approved by a responsible officer
and in this case the grant holder.and in this case the grant holder.and in this case the grant holder.and in this case the grant holder.
The driver should record the totalThe driver should record the total
mileage covered at the end of everymileage covered at the end of every
journey or at the close of the day.journey or at the close of the day.
6. Accounting for Fixed Assets cont,Accounting for Fixed Assets cont,
He /she should indicate mechanicalHe /she should indicate mechanical
problems if any at the back of the workproblems if any at the back of the work
ticket.ticket.
This helps in the reconciliation in case forThis helps in the reconciliation in case forThis helps in the reconciliation in case forThis helps in the reconciliation in case for
example the vehicle is consuming too muchexample the vehicle is consuming too much
fuel than it requires.fuel than it requires.
The blame can be the mechanical problem itThe blame can be the mechanical problem it
is having, but can be interpreted as misuse.is having, but can be interpreted as misuse.
It helps to resolves such conflicts.It helps to resolves such conflicts.
Accounting for Fixed Assets cont,Accounting for Fixed Assets cont,
Any mechanical problems should beAny mechanical problems should be
rectified within reasonable time, they shouldrectified within reasonable time, they should
be cost effective.be cost effective.
The repairs and service should beThe repairs and service should beThe repairs and service should beThe repairs and service should be
documented and this forms the basis of thedocumented and this forms the basis of the
history of the vehicle in case of disposal andhistory of the vehicle in case of disposal and
basis of identifying whether the maintenancebasis of identifying whether the maintenance
costs exceeds its value.costs exceeds its value.
Accounting for Fixed Assets cont,Accounting for Fixed Assets cont,
This information helps to makeThis information helps to make
decision as to whether procuring a newdecision as to whether procuring a new
one is more appropriate than repairing.one is more appropriate than repairing.
The generalThe general care,security,sparepartscare,security,spareparts
,toolbox and general cleanliness are all,toolbox and general cleanliness are all
areas of concern for a motor vehicle.areas of concern for a motor vehicle.
Computers.Computers.
These are assets which assist us in the dayThese are assets which assist us in the day
to day running of an office.to day running of an office.
They should be handled as per theThey should be handled as per the
guidelines or instructions from theguidelines or instructions from theguidelines or instructions from theguidelines or instructions from the
manufacturer.manufacturer.
they should be accounted beginning withthey should be accounted beginning with
entering them in the fixed asset register.entering them in the fixed asset register.
They should be coded and tagged to knowThey should be coded and tagged to know
which department /section they belong.which department /section they belong.
7. Computers.Computers.
There should be a register in the department withThere should be a register in the department with
records showing which office they are in.records showing which office they are in.
There should have a control on usage/access e.g.There should have a control on usage/access e.g.
use of password.use of password.use of password.use of password.
Proper record as to where about of such asset, beProper record as to where about of such asset, be
it a printer or computer which has been taken byit a printer or computer which has been taken by
ictict for repairs or borrowed by another office.for repairs or borrowed by another office.
In case of theft or damage the relevant sectionsIn case of theft or damage the relevant sections
,security ,finance among others should be,security ,finance among others should be
informed within reasonable time.informed within reasonable time.
WHO OWNS THE ASSETS ATWHO OWNS THE ASSETS AT
THE END OF THE PROJECT?THE END OF THE PROJECT?
The few known cases indicates any of theThe few known cases indicates any of the
following but not limited,following but not limited,
The asset are to be inherited by theThe asset are to be inherited by the
institution at the end of the project period.institution at the end of the project period.institution at the end of the project period.institution at the end of the project period.
Assets are valued at the end of project soldAssets are valued at the end of project sold
and money remitted to the donor.and money remitted to the donor.
Assets are donated to charitableAssets are donated to charitable
organizations.organizations.
The grant holders can tell us more.The grant holders can tell us more.
Disposal of Fixed assets.Disposal of Fixed assets.
Before any decision to dispose is agreed upon itBefore any decision to dispose is agreed upon it
must be clear whether the agreement between themust be clear whether the agreement between the
donor and grant holder stipulated transfer, sale ordonor and grant holder stipulated transfer, sale or
donation.donation.
In a case where the institution inherits the assetIn a case where the institution inherits the asset
then the need for disposal can be any of thethen the need for disposal can be any of the
following.following.
The user can declare whether it is obsolete or it isThe user can declare whether it is obsolete or it is
of no more use but can be transferred to anotherof no more use but can be transferred to another
section or department where it can be of value.section or department where it can be of value.
Disposal of FixedDisposal of Fixed Assets.contAssets.cont
In case of transfer the receiving section isIn case of transfer the receiving section is
responsible for transfer, duty and installationresponsible for transfer, duty and installation
costs.costs.
The asset register also requires changes ofThe asset register also requires changes ofThe asset register also requires changes ofThe asset register also requires changes of
location, condition and custodian.location, condition and custodian.
All documentation for the transfer must beAll documentation for the transfer must be
signed and retained by both parties.signed and retained by both parties.
8. Disposal cont,,Disposal cont,,
In the case of selling at market value and handingIn the case of selling at market value and handing
the funds to the donor,the funds to the donor,
Procurement manager may recommend on theProcurement manager may recommend on the
method of disposal in line with public procurementmethod of disposal in line with public procurementmethod of disposal in line with public procurementmethod of disposal in line with public procurement
and disposal act (2005) and public procurementand disposal act (2005) and public procurement
and disposal regulations (2006).and disposal regulations (2006).
Procurement together with the grant holder canProcurement together with the grant holder can
discuss and agree on the method of disposal bydiscuss and agree on the method of disposal by
donating to charitable organizations indonating to charitable organizations in
accordance with what the regulations stipulates.accordance with what the regulations stipulates.
THE ENDTHE END
THANK YOU.THANK YOU.