ASP has automated it's "Retirement Factory" approach via a new software solution named Data Governance Director. DGD enables ASP's customers to quickly establish a data security and minimization program with plug and play process and governance features needed to sustain the program and ensure it's success!

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© DGD Systems, Inc. Proprietary and Confidential
Data Governance Director
DGD
Another ASP Solution
www.aspdg.com

2. © DGD Systems, Inc. Proprietary and Confidential
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03 Have Users fully regression test UAT
environment with archive data to
ensure existing forms and reports
execute normally. Other testing will
include validating new archive
responsibilities and ensure archives
execute within defined production
run windows. Record results and
obtain approval.
Optimize/UAT
Automate and test these
requirements via the INFA ILM.
Vet out archive configuration,
performance, user access, etc.
Records results and obtain
approval. Full functional testing is
vetting out during Unit Testing.
Dev/Unit Test
Data, policy, and rules
discovery and define archive
requirements like app retention
policies for each module.
Obtain requisite requirement
approvals.
Gather Requirements
Create archive calendar and
deployment plan. Execute
archive and monitor results.
Validate production results.
Final Run/Deploy
04
Our automated methodology ensures consistent and careful rollout of new archives to production
Business/Legal/AuditIT
Collaborate
Continuous Performance Archive Delivery
ASP PERFORMANCE ARCHIVE DISCIPLINE - EMBEDDED

3. © DGD Systems, Inc. Proprietary and Confidential
01
02
03 Tune and scale archive programs.
Execute User Acceptance Testing
of archived data and any
developed reports. Other testing
will include validating new
archive responsibilities. Record
results and obtain approval.
Optimize/UAT
Automate and test these
requirements via the INFA Data
Archive. Vet out archive
configuration, performance, user
access, etc. Records results and
obtain approval.
Dev/Unit Test
Data, policy, and rules
discovery and define archive
requirements like app
retention policies for each
module. Obtain requisite
requirement approvals.
Gather Requirements
Upon production approval,
perform final migration of
archived data to Data Archive
Production and execute post
deployment validations to
ensure archive data and report
quality.
Final Run/Deploy
04
Our methodology ensures consistent and complete application archive execution
Business/Legal/AuditIT
Collaborate
Continuous App Retirement Archive Delivery
ASP APP RETIREMENT ARCHIVE DISCIPLINE - EMBEDDED

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© DGD Systems, Inc. Proprietary and Confidential
➢ Tool leverages 13 years of experience
into a centralized platform.
Repeatable, Scalable
ASP PM DISCIPLINE – NOW AUTOMATED
➢ Integrates ASP’s archive discipine into
existing workflows: Performance
Archive, App Retirement Archive/No
Archive, RIM Data/Purge, and Data
Retirement.
➢ Ensures consistent and scalable
execution of archive projects with
fewer resources.
➢ Captures all project tasks, approvals,
activities, history, and all artifacts in
one place.
➢ Provides self-service audit capabilities
enuring complete transparency
throughout the life of the project.
➢ Eliminates the need for inconsistent and
hard to search and maintain Sharepoint
sites.

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© DGD Systems, Inc. Proprietary and Confidential
➢ Provides view of all projects housed
in DGD, active and completed.
Key Features:
HIGHLIGHT – ARCHIVE TEAM MANAGER DASHBOARD
➢ All project data displayed is
updated in real-time.
➢ Easily sort project data in multiple
ways by clicking on the column
name in the header bar.
➢ Call out project status via the use of
color flags.
➢ View Quarterly Savings and Archive
Team resource utilization at an
aggregated level.
➢ Quickly perform deep dive analysis
on any project by clicking the Id or
Stage links.

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© DGD Systems, Inc. Proprietary and Confidential
HIGHLIGHT – PROJECT MANAGER DASHBOARD
➢ Provides a ‘one-stop’ view of all
projects specific to a user.
Key Features:
➢ Displays up-to-date Savings
(projected and actuals) and current
summary and detail project status
by pressing the graph icon.
➢ Easily sort project data in multiple
ways by clicking on the column
name in the header bar.
➢ Call out project status via the use of
color flags.
➢ Quickly perform deep dive analysis
on any project by clicking the Id or
Stage links.
➢ Allows PMs the ability to get real time
project status without the need for a
meeting.

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© DGD Systems, Inc. Proprietary and Confidential
HIGHLIGHT – PROJECT ESTIMATOR
➢ Allows you to track all critical project
milestones (project stages) without the
need for excel or ms project.
Key Features:
➢ Allows for updates to either start or end
dates, requiring a reason for the change.
➢ Saved estimated dates are automatically
matched against actual project stage start
and end dates in the application to
determine project status of red, yellow, or
green.
➢ Administrator can configure the tolerance
level (i.e., days past estimated date) to
determine what is yellow or red status.
➢ All changes to dates are tracked at a stage
level and can be viewed via the audit link.

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© DGD Systems, Inc. Proprietary and Confidential
HIGHLIGHT – APPROVAL MANAGEMENT
➢ Allows you to add approval only roles to
any project.
Key Features:
➢ Allows you to customize what the
approver can approve.
➢ Allows addition or deletion of an approver
during the course of the project.
➢ All approver management activities are
tracked and can be viewed via the team
audit link.
➢ Screen is automatically locked when the
project is closed to eliminate the
possibility of changes.

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© DGD Systems, Inc. Proprietary and Confidential
➢ Consolidates notifications and auto
task assignments in one place.
Key Features:
HIGHLIGHT - INBOX
➢ All tasks and notification are kept
and can be reviewed at any time for
auditing.
➢ Facilitates collaboration among
project team members and speeds
up review and approvals.
➢ Task links take you directly to the
page to update or complete your
assigned task.
➢ Page can be quickly accessed via the
bell in the top left of the page.

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© DGD Systems, Inc. Proprietary and Confidential
HIGHLIGHT – PERF ARCHIVE WORKFLOW – REQ CAPTURE
Key Features:
➢ Efficiently tracks in real time the
requrement gathering lifecycle for each
sub-phase (structured data, access mgmt,
data security, etc.).
➢ Provides easy capture of requirements
for each sub-phase, including
attachments like word docs, pdfs, etc.
➢ Ensures requirement accuracy and
completeness via approval workflow.
➢ Captures entire requirement capture
lifecycle via show tracking link for easy
auditing.
➢ Provides PMs far greater project efficiency
since DGD can track all requirement
efforts for all project sub-phases both in
real time AND in parallel, something not
possible manually.

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© DGD Systems, Inc. Proprietary and Confidential
HIGHLIGHT – PERF ARCHIVE WORKFLOW – STATS TRACKER
➢ Efficiently tracks in real time the
development lifecycle for all approved
requirements of each category
(structured data, access mgmt, data
security, etc.).
Key Features:
➢ Captures all key tasks for each stage via
Notes input box.
➢ Provides developers easy access to
requirements (including attachments)
via clicking the Req Id link, allowing
them to focus more time on
development.
➢ Enforces quality at each phase via
the validation package approval
workflow.
➢ Provides transparency throughout all
stages via audit links, notes, and approval
tracking history displays allowing for easy
auditing and continued compliance.

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© DGD Systems, Inc. Proprietary and Confidential
Dashboards
Provides dashboards for
managing at an executive,
program and project level.
Self-Serve Audit
All pages have ‘audit links’
allowing an auditor to perform an
audit anytime without the need of
project resources to gather data.
Centralized
All project tasks, decisions,
attachments, requirements,
etc. are all kept in
application.
Policystore
Store all application and
corporate data retention policies
for requirements mapping
.
Automated WF
Data Archive/Purge/Application
Retirement processes
automated
The Data Governance Director (DGD) will be utilized as THE archive project managment tool, allowing you to execute multple archive efforts in parallel with
fewer resources. All requirements, attachments, decisions, etc., will be captured in the tool and can be auditable at any time.
EFFICIENT PROJECT MANAGEMENT
Deliver with Velocity
Transparent
Provides 100% transparency
on ALL activities within the
application, even admin
activities.
Secure
Provides both authentication
(including LDAP) and RBAC
security.
Auto PM
Enter your estimated critical
dates and DGD will
automatically track actuals
and status against it.
Approval Mgmt
Provides the ability to create
external roles for artifact
reviews and critical project
decisions.
AutoTask Assign
The application
automatically assigns tasks
based on role