The document describes the development of an online disaster management application called "Aapda App" for Koderma district in Jharkhand, India. Key features of the application include allowing citizens to report disasters in real-time, access disaster-related information and guidelines, and apply for compensation online. The application aims to streamline the inefficient paper-based disaster response system and reduce the time taken to process relief applications from 69 days to 10 days. Officials have been trained on the application's use for quick response during emergencies.

1. आपदा एप
Collectorate Office, Koderma

2. ANNEXURE-I
Name: 1. Bhuvnesh Pratap Singh, D.C, Koderma.
2. Praveen Kumar Gagrai, A.C, Koderma
3. Subhash Pd. Yadav, DIO, Koderma.
4. Manish Kumar Verma, Project Coordinator, Koderma.
5. Rajdeo Mahto, e-District Manager, Koderma.
Telephone/Mobile: 06534-252343/252342/9934935997
Email:- dc-kod@nic.in/ jhrkod@nic.in
Address: Collectorate office , Koderma
Nationality: Indian
Date and place of birth: 1. 22/7/1983 3. 25/2/1984
Education
Name Qualification Institution
Board/
University
Year of Course
Completion
Bhuvnesh
Pratap Singh MBBS
Al-Ameen
Medical
College
RGUHS,
Karnataka
2008
Praveen
Kumar
Gagrai
BA BJB College
Utkal University,
Bhuneshwar
1990
Subhash Pd.
Yadav
B.Tech
BIT Sindri VBU Hazaribagh 2008
Manish
Kumar
Verma
B.E.
Shri
Siddhartha
Institute of
Technology
VTU, Belgam,
Karnataka
2012
Rajdeo
Mahto
MCA AISECT PTU, Jalandhar 2010
(Give details in chronological order, starting with the most recent qualification (including date conferred,
institution, and qualifications obtained))

3. Professional Experience
Name Post
Department/
Organisation
Tenure
Job
Description
Bhuvnesh
Pratap Singh
Deputy
Commissioner,
Koderma
Personnel
Administrative Reform
and rajbhasha
5 Years IAS
Praveen
Kumar
Gagrai
Additional
Collector,
Koderma
Revenue and Land
reforms, Jharkhand
19 JAS
Subhash Pd.
Yadav DIO, Koderma NIC 6 year
Technical
support to all
department.
Manish
Kumar
Verma
Project
Coordinate
(Jharbhoomi)
Revenue Section
(DPMU), Koderma
5 Years
Coordinating
in Jharbhoomi
and software
development.
Rajdeo
Mahto
e-District
Manager
District e-Governance
Society (DeGS), DC
Office, Koderma
5 Years Coordinating
in e-District
Project and
support in IT
related other
projects.
(Previous position held in chronological order, starting with the first position held. Include dates held,
position held and mandate conferred).

4. Achievement(s) of the Nominee:
In recent years, the Government of Jharkhand have been imparting greater
significance to Disaster Management, Disaster Mitigation and its related aspects As
part of Disaster Risk Reduction, all the Villages, Circles and urban areas of the
Koderma district have prepared their annual Disaster Risk Reduction Plans, which
are being updated yearly.
The District Disaster Risk Reduction plan is a summary document laying
down the details related to disaster hazards, its history, vulnerability analysis, risk
assessment and management strategy, mitigation and rehabilitation plan. It also
outlines the flood response plan, warning system, communication system, search,
rescue, relief operations and contingency plans.
We at the district level have tried hard to include the district related
disaster information, risks and preparedness against risks, prompt response at the
time of disasters, review and analysis of current working procedure, newly proposed
online system for the Disaster Risk Reduction Strategy at the time of disaster
suitable for and specific to Koderma District. This strategy being updated
periodically, and we are continuously striving to improve it through our draw backs,
errors and new lessons learnt and new initiative.
I hope that this document shall go a long way in helping the district
administration of Koderma in tackling the situation at the onset of disaster in
systematic and smooth manner.
Introduction
Natural disasters are
such incidents that occur
naturally and affects severely
people's life in very short
span of time damaging public
life and property. These
natural disasters cannot be

5. avoided, but these damaging effects can be reduced on people, society and
environment. This is a major challenge, not only India but the whole the earth. To
deal with this challenge different committees at National Level viz National Disaster
Management Authority (NDMA), State Disaster Management Authority (SDMA) at
state level and at district level District Disaster Management Authority (DDMA)
have been constituted. A number of projects are being run on macro, minor and
micro level under the aegis of Disaster Management Act, 2005.
Twelve disasters have been notified at national level as natural disasters
by National Disaster Management Authority. While at the state level, thundering,
lightening and droughts have also been notified as disasters.
Among all the 24 districts of Jharkhand, Koderma is identified as a
Disaster Prone District and all the six blocks in Koderma are disaster prone. The
Geographical condition of Koderma is such that most part of the district is covered
with forest and hilly areas. The state of Jharkhand is prone to tsunami, cyclonic
conditions and consequent thunder, lightening and consequent rainfall due to its
proximately to West Bengal and Orissa. The district of Koderma is not untouched
by it.
Aims and Objectives
The aims and objectives of the Plan is to minimize the loss of lives and loss of
private and community assets because of natural and manmade disasters –
1. To assess the risks and vulnerabilities associated with various disasters.
2. To develop appropriate disaster prevention and mitigation strategies.
3. To provide clarity on roles and
responsibilities for all
stakeholders concerned with
disaster management so that
disasters may be controlled more
effectively.
4. To develop and maintain
arrangements for accessing

6. resources, equipment, supplies and funding in preparation for disasters that might
occur.
5. To ensure that arrangements are in place to mobilize the resources and capability
for relief, rehabilitation, reconstruction and recovery from disasters.
6. To create awareness and preparedness and provide advice and training to the
agencies involved in disaster management and to the community.
7. To strengthen the capacities of the community and to establish and maintain
effective systems for responding to disasters.
8. To carry out restoration and rehabilitation measures soon after the disaster strikes.
Methodology
The disaster management has two important internal aspects, the predecessor
and successor. In Predecessor Phase- Identification of hazards, nature of
information, assessment of the
limitations of the risks related to the
characteristics of specific affected
states and information related to it.
These works are being discharged at
national and state level with the
available resources due to which
efforts are being made to reduce the
loss of life and properties by
broadcasting instant information
towards horrible natural incidents like,
cyclone etc .District Disaster
Management Authority, District
Disaster Management Committee, Crisis Management Group etc. are active at the
district level and work on preparations for disaster preparedness, availability of
active resources etc. are being done.
But the ‘Successor’ part is the most emergent aspect of disaster management
which is challenging, for which quality based responsibility has to be discharged at
the district level, Block level, Panchayat level and the village level under which

7. execution of various relief programs at quick pace, search rescue of affected people
providing relief material for disaster victims and rehabilitation etc. so that it can
reduce the impact of the disaster on the affected people and make them legible for
normal living.
To compensate for the loss due to disaster, the disaster affected victims and
affected families are given assistance in the following ways under 2245 (main head)
from the state Disaster Recovery Fund. The district authorities are responsible for
disbursement of the following to the victims and affected shortest possible time.
Currently, allotment is made available in the following heads for payment.
1. For garment and utensils to affected people.
2.Grace amount for the wounded by flood, cyclone etc.
3.Assistance for repair / reconstruction of damaged house from flood, cyclone,etc.
4. For the repair / reconstruction of fire houses.
5. Grace grant to families affected by lightning.
6. Natural destruction in the areas of destruction, management of contingency plans.
7. To overcome water crisis due to low rainfall.
8. In case of death due to other natural calamities, the beneficiary grant amount to
the dependent of the victim.
Prior to the payment of the amount received in the above heads there is a
compulsion of completion of several works in the given time frame from the
Departmental level to Deputy Commissioner, like
1. Initial verification must be completed within 24 hours of occurrence by
minimum class-2 officers, such as divisional officer /Circle officer/ executive
magistrate.
2. Post mortem report of death.
3. Death Certificate.
4. FIR lodged in the concerned police station.
5. Complete investigation should be done by Additional Collector level officer
in case of complete loss of pucca house and death.

8. 6. Payment to the affected person should be done within 60 days after the
completion of all the procedures laid down.
Current Working scenario:
When a disaster occurs at any given place, there is in general no immediate
technical arrangement for broadcasting information to district, block and concerned
department. All the processes are operated manually due to which the
communication of the concerned information doesn’t reach the level of DDMA,
SDMA and NDMA in time.
Whenever a
disaster occurs, the
family of the victim
has to submit a
handwritten
application to the
nearest police station
and after receiving
the copy of FIR. The
victim has to submit
the application along
with the copy of FIR
to the concerned
Circle Officer
through Revenue
Karamchari of that
Panchayat. After that
Circle Officer again
instructs revenue
karamchari to inspect
the occurrence of
such disaster. The
inspection report given by revenue karmachari is handed over to the Circle Officer
through the medium of Circle Inspector and the records are made available to Land

9. Reform Deputy Collector by Circle Officer with his recommendation and all
relevant documents.
After that the records along with the attached documents are inspected at
different standards by the Land Reforms Deputy Collector and if there is any error
found in the record, the record is resent to the Circle Officer for reinvestigation.
With the recommendation of the Land Reform Deputy Collector the record is sent to
the Sub divisional Officer and then Sub Divisional Officer will send the record with
his recommendation to Additional Collector. Additional Collector will put up the
record along their recommendation for sanction to the Deputy Commissioner.
During the investigation at all these levels, if an error is found at any level the
application will be returned for error detection and removal in the same series to the
Circle Officer and after correcting the error the application will be sent in the same
series to Deputy Commissioner/Divisional Commissioner and after acceptance the
payment is disbursed.
Obviously, due to such a long and complex process, the following
problems may arise, which cannot be overlooked:-
1. When a natural disaster occurs then the mental condition of the affected person is
not such that he could go immediately and give a written application to the
officer in charge and the Circle Officer. People living in mountaineous and forest
areas especially have to face a lot of difficulty where disasters happen frequently.
Even victimized people cannot provide the application information to the
available media and they remain helpless bereft of the relief benefit.
2. In relation to various disasters, there is no compliance with the deadline set by
the manual process, and the victim has to undergo a period of uncertainty and
despair to receive the small amount of money from Disaster Relief fund which
becomes even more horrible than the incident for them
3. Due to managing the records and documents in decentralized forms which
becomes more difficult to maintain manually at one place and also it is
impossible for the officers to have an observation.

10. History of Occurrence of Disasters in Koderma District.
Year
Death due to
Lightening
Deaths due to Other
Natural Disasters
Losses due
to Cyclone
Losses due to
Fire Incident
Persons Animals Persons Animals Houses Houses
03 04 02 - 336 31
05 04 05 - 412 32
01 - - - 09 10
09 04 - - 69 21
03 04 - - 77 05
06 03 - - - -
In the above mentioned incidents, the offline payments have so far
been made, but the victims have suffered and administrations have faced difficulties
in making payments.

12. Preparedness:-
In view of the above mentioned difficulties and hindrances faced by the
victims of disaster and also problem faced by the administration in dealing with
such cases and to ensure smooth disbursement of monitory relief and to better aid
and assists the investigative mechanism in all such related cases, the district
administration of Koderma has come out with an ‘out-of-box’ and innovative
solution, overcoming the handles posed by the manual offline system. This is the
design and development of an online platform, system known as the ‘Aapda App
Koderma’, which is the ‘Koderma Disaster Management Application’. Which also
promotes and encourages the concept of ‘Digital India’ initiative.
This application has the following features:-
 Through this application any citizen can report about the disaster at any
moment to the concerned local Officials/District Officials.
 Using this application, within a short span of time we can immediately take
proper action to reduce the losses of lives and property etc.
 To protect from disaster, every important information are available in this
Application/Mobile App as:-
1> What to do/what not to do to protect from disaster.
2> Mobile No(s) of Concerned Officials.
3> An option is available to upload pictures of incidence of disaster.
4> Victims of disaster can apply online to avail compensation in a transparent
and timely fashion.
 This application will also helps in maintaining the records in paper less
manner.
 Citizen, officers and officials can easily handles the records.
 Citizen can easily track their application and payment status.
Formation of persons and training for –
Koderma District administration has identified several stakeholders
from line departments, Karamchari, Circle Inspector, Circle Officer, LRDC, SDO,
AC and Concern District officials in disaster risk reduction activities and also
involved in trainings. District officers were also oriented on their services so that
they can give their service at the time of any emergency.
Channels through which a Citizen can apply for Disaster Services:
1. Self Registration, 2. CSC (Pragya Kendra), 3. Jansuvidha Kendra, 4. Concerned Circle Office.

13. Process Flow of the disaster Claim application

15. Comparison of Turnaround time Old process vs Online Process.
Process
Time span (in days)
Applicatio
n
initiation
Received
and
verification
by RK
Verification
of CI
Verification
of CO
Verification
of LRDC
Verificat
ion of
SDO
Verificat
ion of
AC
Verificat
ion and
approva
l/
rejectio
n by DC
Turnarou
nd time
(in days)
Old Process 20 20 3 3 7 3 5 8 69
Online
Process 1 2 2 1 1 1 1 1 10

16. The Features of Aapda App and Disaster Management Application are
as follows:-
This Web Application has been developed using :-
Platform : Asp.net
Framework : dot Net 4.5
Softwares Used : Visual Studio 2012 , Microsoft Sql Server 2014, Android Studio
For disaster risk reduction we have developed a web based Application, the URL for which is: -
dm.dmkoderma.in
 Through this application any citizen can report about the disaster at any moment to the
concerned local Officials/District Officials.
 Using this application, within a short span of time we can immediately take proper action
to reduce the losses of lives and property etc.
 To protect from disaster, every important information are available in this
Application/Mobile App as:-
2. What to do/what not to do to protect from disaster.
3. Mobile No(s) of Concerned Officials.
4. An option is available to upload pictures of incidence of disaster.
5. Victims of disaster can apply online to avail compensation in a transparent and timely
fashion.
Note:- The Mobile app for the above application can be downloaded from dm.dmkoderma.in
Download App: This page provides facility to download mobile application.
Anyone can download this mobile app and they do not need to register of log-in for
this option.

17. The Home Page : To access the disaster management Application one has to go
through the URL: dm.dmkoderma.in
The Page Contains several menus such as :
1. Register
2. Login
3. Disaster Details
4. Admin Logins
5. Download App
Register Page: This Page is
used by any person to register
themselves , with providing
Name, mobile no and password one can register to the portal. Registering to the
portal enables them to use the several options available at portal. For e.g. Informing
about any disaster occurred, Applying for compensation after disaster have taken
place
Aapda App (आपदा एप्प) screen shot

18. When click on Register
The snapshot of register page is as follows:-
User Dashboard: Once a user logs in to the application he gets an option to apply
for the compensation. The user has to input several details to finalize the
application posting, which includes:-
1.> Users Basic Details
2.>Applicants Relation
3.>Bank Details
4.>Aadhar Card
5.>Address
6.>Type of disaster etc.
Login Page: This page enables any
registered user/person to login to
the portal. For logging in to the
portal one has to provide their
credentials, if anyone has forgotten
their password, they can reset it by
using reset password option. For
resetting password they must have
their mobile with them.
Disaster Details: This Page
displays the table of
information regarding recent
applications for Compensation
after disaster has taken place.
This data is publically viewed
and anyone visiting the website
can view this data.

19. Admin Logins: This page contains user interface for logging in to the admin panel.
There are several logins for several officials. Anyone can login to their respective
logins using this page.
Aapda App ADMIN Dashboard: Once a user logs in to the application and applies
for the compensation, the application is forwarded to the respective Revenue
Karamchari Login, which is then forwarded to respective CI, then to respective CO,
then to LRDC login , then to SDO Login , then to AC login and finally to the DC login
for approval.
At Each of these admin logins there are several options such as-
 Forward the application.
 Object the Application.
 See the Forwarded Applications.
 See the Application which has been returned from their respective super
login for any rectification in the application.
 See the Application Details at any Moment.
 See the Attached documents along with the Application.
The Following Screenshot displays the features at several admin logins:-
KC LOGIN
CI LOGIN:-

20. CO LOGIN:-
LRDC LOGIN:-
SDO LOGIN:-
AC LOGIN:-

21. Print Snapshot of Application

22. Who will use the Aapda App
Aapda App has been designed in such a way that it can be used by every citizen. Any
enlightened or informed citizen can use the APADA APP , on behalf of the victim. A Citizen may be visit
following centres for applying:-
1. Self Registration.
2. CSC (Pragya Kendra).
3. Jansuvidha Kendra.
4. Concerned Circle Office.
Why will one use the AAPDA APP?
One will use the Aapda App in following Scenarios:-
 Intimation of disaster related information, so that faster and effective delivery of disaster
mitigation and rehabilitative services can be initiated.
 Emanation of Do(s)/Don’t(s) to all section of societies so as to create awareness about disaster
mitigation related services.
 One can find Do(s)/Don’t(s) so as to mitigate the adverse impact of natural disasters.
 Taking pro-active steps to mitigate the destructive impact of the disasters.
 Several victims may apply simultaneously through the APADA APP for availing compensatory/
relief services.
 Greater Transparency in the delivery mechanism
 The manual submission of the proposals seeking compensatory/ relief services or amount was
tedious and lacked transparency .The use of APADA APP will ensure data integrity and monitoring
and evaluation of the disaster mitigation and rehabilitative services.
Conclusion:-
In recent years, the increase in frequency of disasters are leaving more people vulnerable and
inflicting severe damage. The Koderma District Administration is committed to provide timely
delivery of disaster mitigation and risk reduction services. The district administration has
successfully provided disaster management services through the use of the ‘AAPADA APP’,
which can be evinced by the fact that within a period of 7 days more than 26 application (of the
disaster affected person), has been generated , processed , approved and compensatory/relief
amount has also been disbursed to the victim. The development of the ‘AAPDA APP’ will
dispense with the manual maintenance of the disaster related records and stimulate
digital literacy. This will improve service delivery mechanism and also provide
citizen centric governance structure.
----------------Thanks----------------

23. ANNEXURE-A
Snapshot of event with beneficiary photos

26. ANNEXURE-B
List of Beneficiaries benefited:-
Sl.
Type of
Disaster
disaster details
Applicant
name
father's name address