A Case Study of Data Acquisition and ReportingAttached Files.docx

A Case Study of Data Acquisition and Reporting
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PSC Data Report - Updated.xlsx
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Module 4 Assignment #1
A Case Study of Data Acquisition and Reporting
Learning Outcomes:
2. Competently advocate, identify, and evaluate essentials for
effective leadership, particularly for school counselor roles in
multidisciplinary teams, leaders, advocates, and systemic
change agents in P-12 schools on all related
assignments/assessments at an 85% passing rate.
5. Conceptualize how current models of school counseling
programs help school counselors utilize interventions to
promote academic development and strategies for curriculum
design, equity, classroom management, lesson plans, and
differentiated instruction on all related assignments/assessments
at an 85% passing rate.
9. Use methods (i.e. technology and research/evidence-based) of
accountability and data to inform decision making, advocate for
programs and students, and identifies characteristics, risk
factors, warning signs of students at risk for mental health and
behavioral disorders on all related assignments/assessments at
an 85% passing rate.
Assignment Instructions:

Reviewing and reporting results from data collected are
essential in determining the needs of students, interventions,
and to effectively evaluate a comprehensive school counseling
program. This assignment requires the results from the survey
you designed in module three and the data tracker provided in
the resource section.
Case Study. Prior to printing an electronic copy for your school
counselor’s use, update the dates along the left side of the
tracker. Please select a campus school counselor to track their
activities beginning on Monday (day one) of this week and
collected through the end of day Thursday (day four).
Counselors should hand write the number of hours spent (.5=
half an hour; 1=full hour). Take time to discuss the tracker with
the school counselor (see Section IV for detailed data tracker
information).
Check in daily to see how the tracking process is going. In order
to know how the comprehensive program is operating, tracking
these efforts on a daily basis is necessary. On Thursday, be sure
to pick up the paper copy so you can manually input this
information.
Putting it Together. Prepare a power point presentation for your
administrative team. This presentation should reveal the
outcomes of the survey administered in week three and the data
tracker. One graphic or chart should be included in the
presentation (Hatch chapter 10-11). Research should be infused
throughout your presentation.
Create a title for your presentation and include your name, title,
and campus name. It should be a minimum of 10 slides. You
will want to reveal the response rate for the survey- how many
you actually obtained, and conceptualize/articulate the results.
Additionally, report the programs balance, and the percentages
of time spent in delivery components. Finally, create a
conclusion slide that integrates all data collection efforts and
implications or take-a-ways for your administrative team. You
must submit the electronic data tracker along with the
PowerPoint.

Copyrighted Material: In order to protect the integrity of this
data tracker, it is copy-righted and permission has been granted
to Dr. Wines to use only in the context of the course. If you
choose to use this at a later time, you must email the individual
responsible for the creation of this tracker- who can be located
at the University of Texas at San Antonio.
Assignment Research Criteria
Include a minimum of five journal articles (cited in both the
text and listed on the reference page) found in the Lamar
University Library, Montana Journal of School Counseling
(jsc.montana.edu), or Professional School Counseling Journal
(Available with ASCA Membership). Other peer-reviewed
journals available on the internet are allowed. However, non-
peer reviewed sources, such as WIKIPEDIA is unacceptable.
Your textbooks from this course and other courses are
acceptable, but are additions to the five journal article
requirement and should not appear to be the majority of your in-
text citations.
APA Criteria
All criteria from the APA manual should be followed. Do not
copy nor paste from internet examples- you must type out each
reference and citation in its correct format. Please review both
videos, take notes, and download the APA Information
document found under the course policies, procedures, and
requirements link in Blackboard. This is the standard set for
papers submitted in this and future courses.
Safe-Assign Score Policy
Reducing your safe assign score is easy by using original
written-text, not borrowed from a peer nor circulated from a
previous course you took; use peer-reviewed journal articles
from different publishers/journals; and stay away from
including verbiage from internet websites. Scores above 30%
will be flagged, and graded as a “zero” by the Instructional
Associate. You will then be referred to the Professor of Record
for further intervention.
Due by day seven of module four at 11:59 p.m.

Assignment: 75 points
AugustGuidance Curriculum Individual PlanningResponsive
Services System SupportNon-Guidance Parent Workshops /
Presentations / Meetings you facilitated Presentations /
Workshops to Staff you facilitated "Individual" Counseling
Sessions conductedProfessional Development Events that you
attended Small Groups you conductedIndividual
Planning/Registration meetings you heldClassroom Guidance
SessionsBullying Prevention ActivitiesPostsecondary
development activitiesDateClassroom GuidanceSmall Group
GuidanceAdvisory GuidanceEducational: Academic,
Postsecondary planningPersonal - Social planningIndividual
CounselingCrisis InterventionSmall-Group CounselingSchool
related/ AcademicSubstance relatedRelationship/mediationProf.
Dev. /CollaborationSupervision Received /
DeliveredConsultation: Staff, Admin, ParentCommunity
Outreach/Parent Edu.Advisory Councils /
CommitteesProgramManagement ActivitiesData
Analysis/ReportDisciplineSection 504
/TestingOther/DutyWednesday, August 05, 2015Thursday,
August 06, 2015Friday, August 07, 2015Saturday, August 08,
2015Sunday, August 09, 2015Monday, August 10,
2015Tuesday, August 11, 2015Wednesday, August 12,
2015Thursday, August 13, 2015Friday, August 14,
2015Saturday, August 15, 2015Sunday, August 16,
2015Monday, August 17, 2015Tuesday, August 18,
2015Wednesday, August 19, 2015Thursday, August 20,
2015Friday, August 21, 2015Saturday, August 22, 2015Sunday,
August 23, 2015Monday, August 24, 2015Tuesday, August 25,
2015Wednesday, August 26, 2015Thursday, August 27,
2015Friday, August 28, 2015Saturday, August 29, 2015Sunday,
August 30, 2015Monday, August 31,
2015Total000000000000000000000000000000Total000000Perc
entageERROR:#DIV/0!ERROR:#DIV/0!ERROR:#DIV/0!ERRO
R:#DIV/0!ERROR:#DIV/0!My DataRecommendations Guidance

CurriculumERROR:#DIV/0!40.00%Individual Student
PlanningERROR:#DIV/0!7.50%Responsive
ServicesERROR:#DIV/0!35.00%System
SupportERROR:#DIV/0!12.50%Non
GuidanceERROR:#DIV/0!0.00%Recommendations Guidance
Curriculum40%Individual Student Planning8%Responsive
Services35%System Support13%Non Guidance0%Middle High
Guidance Curriculum35-4015-25Individual Student Planning15-
2525-35Responsive Services30-4025-35System Support10-
1515-20Non Guidance00
School Name
Professional School Counselor
My Data Guidance Curriculum Individual Student Planning
Responsive Services System Support Non Guidance 0
0 0 0 0 Recommendations Guidance
Curriculum Individual Student Planning Responsive
Services System Support Non Guidance 0.4
7.4999999999999997E-2 0.35 0.125 0
SeptemberGuidance Curriculum Individual PlanningResponsive

/TestingOther/DutyTuesday, September 01, 2015Wednesday,
September 02, 2015Thursday, September 03, 2015Friday,
September 04, 2015Saturday, September 05, 2015Sunday,
September 06, 2015Monday, September 07, 2015Tuesday,
September 08, 2015Wednesday, September 09, 2015Thursday,
September 10, 2015Friday, September 11, 2015Saturday,
September 12, 2015Sunday, September 13, 2015Monday,
September 14, 2015Tuesday, September 15, 2015Wednesday,
September 16, 2015Thursday, September 17, 2015Friday,
September 18, 2015Saturday, September 19, 2015Sunday,
September 20, 2015Monday, September 21, 2015Tuesday,
September 22, 2015Wednesday, September 23, 2015Thursday,
September 24, 2015Friday, September 25, 2015Saturday,
September 26, 2015Sunday, September 27, 2015Monday,
September 28, 2015Tuesday, September 29, 2015Wednesday,
September 30,
2015Total000000000000000000000000000000Total000000Perc
Judson ISD Professional School Counselor

7.4999999999999997E-2 0.35 0.125 0
OctoberGuidance Curriculum Individual PlanningResponsive
/TestingOther/DutyThursday, October 01, 2015Friday, October
02, 2015Saturday, October 03, 2015Sunday, October 04,
2015Monday, October 05, 2015Tuesday, October 06,
2015Wednesday, October 07, 2015Thursday, October 08,
2015Friday, October 09, 2015Saturday, October 10,
2015Sunday, October 11, 2015Monday, October 12,

2015Tuesday, October 13, 2015Wednesday, October 14,
2015Thursday, October 15, 2015Friday, October 16,
2015Saturday, October 17, 2015Sunday, October 18,
2015Monday, October 19, 2015Tuesday, October 20,
2015Wednesday, October 21, 2015Thursday, October 22,
2015Friday, October 23, 2015Saturday, October 24,
2015Sunday, October 25, 2015Monday, October 26,
2015Tuesday, October 27, 2015Wednesday, October 28,
2015Thursday, October 29, 2015Friday, October 30,
2015Saturday, October 31,
2015Total000000000000000000000000000000Total000000Perc
7.4999999999999997E-2 0.35 0.125 0

NovemberGuidance Curriculum Individual PlanningResponsive
/TestingOther/DutySunday, November 01, 2015Monday,
November 02, 2015Tuesday, November 03, 2015Wednesday,
November 04, 2015Thursday, November 05, 2015Friday,
November 06, 2015Saturday, November 07, 2015Sunday,
November 08, 2015Monday, November 09, 2015Tuesday,
November 10, 2015Wednesday, November 11, 2015Thursday,
November 12, 2015Friday, November 13, 2015Saturday,
November 14, 2015Sunday, November 15, 2015Monday,
November 16, 2015Tuesday, November 17, 2015Wednesday,
November 18, 2015Thursday, November 19, 2015Friday,
November 20, 2015Saturday, November 21, 2015Sunday,
November 22, 2015Monday, November 23, 2015Tuesday,
November 24, 2015Wednesday, November 25, 2015Thursday,
November 26, 2015Friday, November 27, 2015Saturday,
November 28, 2015Sunday, November 29, 2015Monday,
November 30,

2015Total000000000000000000000000000000Total000000Perc
7.4999999999999997E-2 0.35 0.125 0
DecemberGuidance Curriculum Individual PlanningResponsive

/TestingOther/DutyTuesday, December 01, 2015Wednesday,
December 02, 2015Thursday, December 03, 2015Friday,
December 04, 2015Saturday, December 05, 2015Sunday,
December 06, 2015Monday, December 07, 2015Tuesday,
December 08, 2015Wednesday, December 09, 2015Thursday,
December 10, 2015Friday, December 11, 2015Saturday,
December 12, 2015Sunday, December 13, 2015Monday,
December 14, 2015Tuesday, December 15, 2015Wednesday,
December 16, 2015Thursday, December 17, 2015Friday,
December 18, 2015Saturday, December 19, 2015Sunday,
December 20, 2015Monday, December 21, 2015Tuesday,
December 22, 2015Wednesday, December 23, 2015Thursday,
December 24, 2015Friday, December 25, 2015Saturday,
December 26, 2015Sunday, December 27, 2015Monday,
December 28, 2015Tuesday, December 29, 2015Wednesday,
December 30, 2015Thursday, December 31,
2015Total000000000000000000000000000000Total000000Perc

7.4999999999999997E-2 0.35 0.125 0
JanuaryGuidance Curriculum Individual PlanningResponsive

/TestingOther/DutyFriday, January 01, 2016Saturday, January
02, 2016Sunday, January 03, 2016Monday, January 04,
2016Tuesday, January 05, 2016Wednesday, January 06,
2016Thursday, January 07, 2016Friday, January 08,
2016Saturday, January 09, 2016Sunday, January 10,
2016Monday, January 11, 2016Tuesday, January 12,
2016Wednesday, January 13, 2016Thursday, January 14,
2016Friday, January 15, 2016Saturday, January 16,
2016Sunday, January 17, 2016Monday, January 18,
2016Tuesday, January 19, 2016Wednesday, January 20,
2016Thursday, January 21, 2016Friday, January 22,
2016Saturday, January 23, 2016Sunday, January 24,
2016Monday, January 25, 2016Tuesday, January 26,
2016Wednesday, January 27, 2016Thursday, January 28,
2016Friday, January 29, 2016Saturday, January 30,
2016Sunday, January 31,
2016Total000000000000000000000000000000Total000000Perc

7.4999999999999997E-2 0.35 0.125 0
FebruaryGuidance Curriculum Individual PlanningResponsive
/TestingOther/DutyMonday, February 01, 2016Tuesday,
February 02, 2016Wednesday, February 03, 2016Thursday,
February 04, 2016Friday, February 05, 2016Saturday, February
06, 2016Sunday, February 07, 2016Monday, February 08,
2016Tuesday, February 09, 2016Wednesday, February 10,
2016Thursday, February 11, 2016Friday, February 12,
2016Saturday, February 13, 2016Sunday, February 14,
2016Monday, February 15, 2016Tuesday, February 16,
2016Wednesday, February 17, 2016Thursday, February 18,
2016Friday, February 19, 2016Saturday, February 20,

2016Sunday, February 21, 2016Monday, February 22,
2016Tuesday, February 23, 2016Wednesday, February 24,
2016Thursday, February 25, 2016Friday, February 26,
2016Saturday, February 27, 2016Sunday, February 28,
2016Total000000000000000000000000000000Total000000Perc
7.4999999999999997E-2 0.35 0.125 0
MarchGuidance Curriculum Individual PlanningResponsive

/TestingOther/DutyTuesday, March 01, 2016Wednesday, March
02, 2016Thursday, March 03, 2016Friday, March 04,
2016Saturday, March 05, 2016Sunday, March 06, 2016Monday,
March 07, 2016Tuesday, March 08, 2016Wednesday, March 09,
2016Thursday, March 10, 2016Friday, March 11, 2016Saturday,
March 12, 2016Sunday, March 13, 2016Monday, March 14,
2016Tuesday, March 15, 2016Wednesday, March 16,
2016Thursday, March 31,
2016Total000000000000000000000000000000Total000000Perc

7.4999999999999997E-2 0.35 0.125 0
AprilGuidance Curriculum Individual PlanningResponsive

/TestingOther/DutyFriday, April 01, 2016Saturday, April 02,
2016Sunday, April 03, 2016Monday, April 04, 2016Tuesday,
April 05, 2016Wednesday, April 06, 2016Thursday, April 07,
2016Friday, April 08, 2016Saturday, April 09, 2016Sunday,
April 10, 2016Monday, April 11, 2016Tuesday, April 12,
2016Wednesday, April 13, 2016Thursday, April 14, 2016Friday,
April 15, 2016Saturday, April 16, 2016Sunday, April 17,
2016Monday, April 18, 2016Tuesday, April 19,
April 22, 2016Saturday, April 23, 2016Sunday, April 24,
2016Monday, April 25, 2016Tuesday, April 26,
April 29, 2016Saturday, April 30,
2016Total000000000000000000000000000000Total000000Perc

7.4999999999999997E-2 0.35 0.125 0
MayGuidance Curriculum Individual PlanningResponsive
/TestingOther/DutySunday, May 01, 2016Monday, May 02,
2016Tuesday, May 03, 2016Wednesday, May 04, 2016Thursday,
May 05, 2016Friday, May 06, 2016Saturday, May 07,
2016Sunday, May 08, 2016Monday, May 09, 2016Tuesday, May
10, 2016Wednesday, May 11, 2016Thursday, May 12,
2016Friday, May 13, 2016Saturday, May 14, 2016Sunday, May
15, 2016Monday, May 16, 2016Tuesday, May 17,
2016Wednesday, May 18, 2016Thursday, May 19, 2016Friday,
May 20, 2016Saturday, May 21, 2016Sunday, May 22,
2016Monday, May 23, 2016Tuesday, May 24, 2016Wednesday,
May 25, 2016Thursday, May 26, 2016Friday, May 27,

2016Saturday, May 28, 2016Sunday, May 29, 2016Monday,
May 30, 2016Tuesday, May 31,
2016Total000000000000000000000000000000Total000000Perc
7.4999999999999997E-2 0.35 0.125 0
JuneGuidance Curriculum Individual PlanningResponsive

/TestingOther/DutyWednesday, June 01, 2016Thursday, June
02, 2016Friday, June 03, 2016Saturday, June 04, 2016Sunday,
June 05, 2016Monday, June 06, 2016Tuesday, June 07,
2016Wednesday, June 08, 2016Thursday, June 09, 2016Friday,
June 10,
2016Total000000000000000000000000000000Total000000Perc

7.4999999999999997E-2 0.35 0.125 0
Year to DateGuidance Curriculum Individual
PlanningResponsive Services System SupportNon-Guidance
Parent Workshops / Presentations / Meetings you facilitated
Presentations / Workshops to Staff you facilitated "Individual"
Counseling Sessions conductedProfessional Development
Events that you attended Small Groups you conductedIndividual
development activitiesYear to Date SummaryClassroom
GuidanceSmall Group GuidanceAdvisory GuidanceEducational:
Academic, Postsecondary planningPersonal - Social
planningIndividual CounselingCrisis InterventionSmall-Group
CounselingSchool related/ AcademicSubstance
relatedRelationship/mediationProf. Dev.
/CollaborationSupervision Received / DeliveredConsultation:
Staff, Admin, ParentCommunity Outreach/Parent Edu.Advisory
Councils / CommitteesProgramManagement ActivitiesData
/TestingOther/DutyAugust
2015000000000000000000000000000000September
2015000000000000000000000000000000October
2015000000000000000000000000000000November
20150000000000000000000000000000000December
2015000000000000000000000000000000January
2016000000000000000000000000000000February
20160000000000000000000000000000000March
20160000000000000000000000000000000April

2016000000000000000000000000000000May
2016000000000000000000000000000000June
2016000000000000000000000000000000Total00000000000000
0000000000000000Total000000PercentageERROR:#DIV/0!ERR
OR:#DIV/0!ERROR:#DIV/0!ERROR:#DIV/0!ERROR:#DIV/0!
My DataRecommendations Guidance
7.4999999999999997E-2 0.35 0.125 0
% in Component AreaMy DataRecommendations Guidance
CurriculumERROR:#DIV/0!40%Individual Student
PlanningERROR:#DIV/0!8%Responsive
ServicesERROR:#DIV/0!35%System
SupportERROR:#DIV/0!13%Non

GuidanceERROR:#DIV/0!0%Reccommended
PercentagesElementary Middle High Guidance Curriculum35-
4535-4015-25Individual Student Planning5-1015-2525-
35Responsive Services30-4030-4025-35System Support10-
1510-1515-20Non Guidance000
7.4999999999999997E-2 0.35 0.125 0
Instructions & Goals
Instructions for monthly reports:
1) Click on the tab for the month where data will be tracked
2) Enter the amount of time (minutes), per day, that are spent
within each component area
a) for a reminder of the component descriptions click on
the hyperlinked title
3) NEW! - next to the daily time analysis there is a grid with
the types of services provided. Enter the total number of
contacts under each service area for the day.
4)Submit report dates:
September report is due October 1
October report is due November 2
Nov. report is due December 1
December report is due January 7
January report is due February 1
February report is due March 1
March report is due April 1
April report is due May 2
May report is due June 1
5) Reports are to be emailed to [email protected] and
[email protected]
Department of Guidance and Counseling:

2015-2016 Program Goals
../15-16%20Department%20Goals.docx
Guidance Curriculum
Guidance Curriculum
The purpose of the guidance curriculum component is to help all
students develop basic life skills. It is the foundation of a
developmental guidance program. In Texas, seven areas (Texas
7) have been identified for the guidance curriculum:
1. Self-confidence Development
2. Motivation to Achieve
3. Decision-making, Goal-setting, Planning, and Problem-
solving Skills
4. Interpersonal Effectiveness
5. Communication Skills
6. Cross-cultural Effectiveness
7. Responsible Behavior
The guidance curriculum is taught in units, through learning
activities in the classroom with planned lessons for small or
classroom-sized groups of students. The curriculum is designed
for the use of materials and other resources, and requires
evaluation strategies.
Other GC
Parent Workshops and Instruction – PSC’s conduct workshops
and informational sessions for parents or guardians to address
the needs of the school community and/or to reflect the
student’s school guidance curriculum.
Groups and/or Group Activities – PSC’s conduct planned small
groups outside of the classroom to respond to the students
identified needs or interests.
Individual Planning
Individual Planning
The purpose of the individual planning system is to guide all
students as they plan, monitor, and manage their own
educational, career, and personal-social development. Schools

can systematically use a variety of resources-staff, information,
and activities-and to focus resources toward the students and to
assist individual students to develop and implement
personalized plans. Through the individual planning system,
students can:
• Set challenging educational, career, and personal-social goals
that are based on self-knowledge and information about school,
the world of work, and their society;
• Make plans for achieving short-, intermediate-, and long-term
goals;
• Analyze how their strengths and weaknesses enhance or hinder
the achievement of their goals;
• Assess their current progress toward their goals; and
• Make decisions that reflect their plans.
As part of the developmental guidance program, the individual
planning system includes:
• Age-appropriate, objective-based activities;
• Relevant, accurate, and unbiased information; and
• Coordinated advisement procedures to facilitate appropriate
placement decisions by students and their parents.
(Individual meetings, analyzing abilities, interests and/or skills,
advising – personal/social, career, post-secondary, test taking
job shadowing)
Responsive Services
Responsive Services
The purpose of the responsive services component is to
intervene on behalf of those students whose immediate personal
concerns or problems put their continued personal-social,
career, and/or educational development at risk. Although
counselors respond to any concerns presented by students, some
topics have been identified as having high priority and/or
relevance within the school setting. (Consultation,

Individual/Small Group Counseling, Crisis
Counseling/Response, Referrals, Peer Facilitation).
Topics of priority in Texas include:
• Academic success
• Adolescent and child suicide
• Child abuse and neglect
• School drop-outs
• Severe stress
• Substance abuse
• School-age pregnancy
• Gang pressures/involvement
• Harassment issues
In addition to the topics identified at the state level, school
districts have identified some recurrent topics presented for
responsive services, including:
School based issues, such as:
• Attendance
• School attitudes and behaviors
• peer relationships
• study skills
• being new to the school
• Emergent issues in intervention or postvention of a traumatic
event; and
• Violence on campus (school safety)
Personal issues, such as
• Career indecision
• Financial aid
• College choice
• Death of a family member or friend
• Family divorce
• Family abuse
• Harassment issues, and
• Suicide prevention

Family Code §32.004 authorize counseling without parental
consent for: suicide prevention, chemical addiction or
dependency, or sexual, physical or emotional abuse.
System Support
System Support
Whereas the three components previously described serve
students directly, the system support component describes
services and management activities which indirectly benefit
students. The services include:
• Consultation with teachers;
• Support for the parent education program and community
relations efforts;
• Participation in the campus-based school improvement plans
and goals;
• Implementation of the state and local standardized testing
program;
• Cooperation with relevant research projects; and
• Provision of input from the students’ perspective to policy-
makers and instructional/curriculum planners.
Management activities are required to assure the delivery of a
high quality guidance program. These activities include:
• Program development and management;
• Counselor staff development;
• Community outreach; and
• Development of appropriate written policies, procedures and
guidelines.
(Professional development, supervision, partnering, community
outreach, advisory councils, committees, management, data
analysis)
Responsibility of PSC
The primary responsibility of a school counselor is to counsel

students to fully develop each student’s academic, career,
personal, and social abilities.
Additionally, the counselor shall:
• participate in planning, implementing, and evaluating a
comprehensive, developmental guidance program to serve all
students and to address the special needs of students who are:
• at risk of dropping out of school, becoming substance abusers,
participating in gang activity, or committing suicide; or
• in need of modified instructional strategies;
• consult with a student’s parent or guardian and make referrals
as appropriate in consultation with the student’s parent or
guardian;
• consult with school staff, parents, and other community
members to help them increase the effectiveness of student
education and promote student success;
• coordinate people and resources in the school, home, and
community;
•with the assistance of school staff, interpret standardized test
results and other assessment data that help a student make
educational and career plans; and
• deliver classroom guidance activities or serve as a consultant
to teachers conducting lessons based on the school’s guidance
curriculum.

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