The document discusses an invoice processing solution called EASY INVOICE. It describes the key components of the solution including EASY CAPTURE for document intake, EASY xTRACT for data extraction and recognition, and connectors to ERP systems. Workflows can be designed graphically for invoice allocation, verification, and posting. The benefits highlighted are established solution components, high out-of-the-box recognition rates, lower implementation costs through standardization, and improved process efficiency.

2. Competence as a Product EASY INVOICE Heino Romzykowski

3. “ Actually, I‘m a good sponge. I absorb ideas and put them to use. Most of my ideas originally belonged to other people who did not bother to advance them.“ Thomas Alva Edison, American inventor, 1847-1931

4. EASY INVOICE Architecture Vendor data Line Items MS-SQL Shadow Database Extraction Scan Workflow: Release Vendor data Transaction data Doc ID Archiving V1 Doc ID Archiving V2 Versions Posting invoice And Line Items

5. Inbox: EASY CAPTURE for capturing Pre-configured EASY CAPTURE including the simplest scenarios, is used to capture and bind both documents and records. An export service then feeds EASY xTRACT and performs early archiving process therefore insuring Compliance. SCANNING

6. Recognising and interpreting - training EASY xTRACT (powered by Docutec Member of the I.R.I.S group) immidately recognises a large part of all field-related data and then using the ERP systems database, it compares master and procurement data. A Verify client enables validation of the data. A simple process which learns vendor-related documents increases the recognition rate. EXTRACTION/ INTERPRETATION

7. Who is DOCUTEC Company Docutec AG, Aachen Business activities Software products and solutions for business process optimization through intelligent document processing and information capturing Document recognition, information extraction, bridging of media gaps Company history 1993: market entry December 1997: founded November 2007: acquisition by I.R.I.S. Group; P&T Products & Technologies) Core product Docutec X4D (Xtract for Documents) Target markets Over 50 VARs for: Industry, Retail, Finance, Insurance, Healthcare Service bureaus OEM partners in the area of scanning & imaging 350 Customers in Germany and Europe

8. Solution Packages Solution driven ready made and packaged „Process KnowHow“ Data Catalog Extraction rule set Business Logic One Solution Package for one Business Process Different processes can be combined via Docutec Mailroom Solution XClassify ! Recogniton optimised for dedicate Document types Based on >300 installation an >>10 Mio processed Documents Product with release cycles Update path available This leads to… … .safe investments and professional quality!

9. Solution Package Accounts Payable Invoice processing for Shared Service Center Country specific invoice reading Creditor-Finder Tax IDs Tax rates Supported document types: Credit Notes Invoices With/Without Order Reference Belgium Netherlands Luxembourg Italy Portugal Spain Iceland Denmark Finnland Sweden Norway UK Germany Switzerland Austria

10. Solution Package Accounts Payable Providing full result structur for invoices Creditor/Supplier information Line items Ammounts Multiple source input Scanned documents E-Mail / E-Mail attachement Electronic invoices Freeform recognition based on XContect „ high“ out of the box performance Language independen / no use of keywords Optimisation methods by Training Checking of „formal correct“ invoice status Invoice processing is regulate by law / Tax law Are there all required information ??? Checking against backgound data from ERP Creditornumber, not Creditorname Blind booking if match with Order Reference

11. Slie 6 / 7 Docutec Xtract module integration Automatic classification and information extraction Workflow document processing Forwarding via e-mail to the receiver Verifying and accounting within the ERP System Web-based verifying and accounting HR-Document classification Data management within Database Document reader Fax server Tiff-image + document related information Archives E-mail Applications, Letters, Orders, Forms, Invoices PDF, Word, Excel, TIFF, HTML, …

12. Accounting dept.: Verify, Post invoice, Release The “Best Practice workflow“, emerging from a rich variety of project experience is replicated in the Standard EASY DOCUMENTS module. Step-by-step Allocation, Verification and Posting invoices, Payment release, ERP transfer of documents is enabled at various clearing and escalation levels. Roles/rules based concepts allows summarizing individual steps, depending on customer requirements. WORKFLOW

13. Workflow: simply designing it graphically Workflow changes are simply and quickly created via Microsoft Visio® , and then imported into EASY INVOICE. WORKFLOW

14. ERP Connectors „ ERP Connectors“ provide master and procurement data for synchronization during extraction; they also enable transfer of EASY INVOICE entries directly to the ERP system. ERP CONNECTOR

15. ERP Connectors ERP CONNECTOR

16. 2 Years of EASY INVOICE

17. Benefit – What‘s the benefit for me? Established basis Solution basis – established, known and stable components Training expenditure only for specific customising and EASY xTRACT EASY xTRACT Solution Package High “Out of the Box“ recognition rate Can be handled through low training expenditure as partner through simple installation and great degree of pre-customisation Demonstration scenario simplifies pre-sales activities “ Best Practice“ solution Projects can be duplicated Departments recognise their tasks Expertise in customisation Standardised and established interface Scripts for data imports and Exports allow simple project customisation Solution matures with EASY project experience

18. Benefit – What‘s the benefit for my customer? “ Quasi standard“ Competitive project implementation Lower implementation threshold for departments in the Invoice Project Shorter consulting and concept phases Investment security (especially workflow) through graphic modelling option via Microsoft Visio® Faster invoice run Savings potential through automatic data extraction and order synchronisation Cash management: Control information available early on in Accounting Partial discount deduction possible “ No manual intervention required for invoice entry and processing“ Is actually a conceivable reality. Efficient, simultaneous viewing Process quality Monitoring – cross-departmental! Invoices will no longer be lost Delegates, escalations

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