Module 12: Controlling and Monitoring Network Storage Network storage for users is a finite resource that must be managed appropriately to ensure that it remains available for all users. If network storage is not monitored and managed, it can become filled with irrelevant data, such as personal music or movies. Irrelevant data increases network storage costs and in some cases can prevent useful data from placement on the network storage. In this module, you will learn how to monitor and manage network storage. Lessons Monitoring Network Storage Controlling Network Storage Utilization Managing File Types on Network Storage Lab : Controlling and Monitoring Network Storage Configuring FSRM Quotas Configuring File Screening Configuring File Classification and File Management After completing this module, students will be able to: Describe how to monitor network storage by using FSRM. Explain how to manage quotas by using FSRM. Describe how to implement file screening, classification management, and file management tasks by using FSRM.

1. Module 12
Controlling and Monitoring
Network Storage

2. Module Overview
• Monitoring Network Storage
• Controlling Network Storage Utilization
• Managing File Types on Network Storage

3. Lesson 1: Monitoring Network Storage
• Discussion: Storage Management Challenges
• What Is File Server Resource Manager?
• What Are Storage Reports?
• Ways to Generate Storage Reports
• Demonstration: How to Install and Configure FSRM

4. Discussion: Storage Management Challenges
What are some of the storage
management challenges in your
organization?
5 min

5. What Is File Server Resource Manager?
Built-in capacity management solution for Windows Server 2008

6. What Are Storage Reports?
Types of storage reports include:
• Duplicate Files
• File Screening Audit
• Files by File Group
• Files by Owner
• Files by Property
• Large Files
• Least Recently Accessed Files
• Most Recently Accessed Files
• Quota Usage
Storage reports provide information about file usage
on a file server

7. • Reports can be:
• Created on-demand
• Scheduled
• In response to a trigger
Ways to Generate Reports
• Reports can be saved in various formats
• Reports are saved to
%Systemdrive%StorageReports

8. Demonstration: How to Install and Configure FSRM
This demonstration shows how to:
• Install FSRM
• View FSRM configuration options.

9. Lesson 2: Controlling Network Storage Utilization
• What Is Quota Management?
• FSRM Quotas vs. NTFS Disk Quotas
• What Are Quota Templates?
• Demonstration: How to Create and Configure a Quota
• Monitoring Quota Usage

10. What Is Quota Management?
Notification thresholds can be configured to:
Limiting storage space by using a hard or soft quota and
generating notifications when the limits are approached
or exceeded
• Send email notifications
• Log an event
• Run a command or script
• Generate storage reports

11. FSRM Quotas vs. NTFS Quotas
Quota
Features
NTFS Disk Quotas FSRM Quotas
Quota
Tracking
Per user/per volume By folder or by volume
Disk Usage
Calculation
Logical file size Actual disk space
Notification
Mechanisms
Event logs only
Email, custom reports,
command execution, event logs

12. What Are Quota Templates?
A quota template defines:
A number of default quota templates are provided in the
Quota Management node of FSRM
• A space limit
• The type of quota (hard or soft quota)
• A set of notifications to be generated when the quota
limit is approached

13. Demonstration: How to Create and Configure a
Quota
• This demonstration shows how to:
• Create a new quota template
• Create a new quota based on a quota template
• Generate a quota notification

14. Monitoring Quota Usage
You can monitor quota usage by:
• Viewing quota information
• Generating a Quota Usage
report
• Creating soft quotas
Quotas typically have an
I/O performance overhead
of 10 percent or less

15. Lesson 3: Managing File Types on Network Storage
• What Is File Screening?
• File Screening Components
• Demonstration: How to Implement File Screening
• What Is File Classification?
• What Are Classification Rules?
• Demonstration: How to Configure File Classification
• What Are File Management Tasks?

16. What Is File Screening?
• File screening allows you control specific file types
from being saved in a folder path
• Active screening:
• Prevents files from being saved
• Passive screening:
• Sends notifications

17. File Screening Components
• File groups:
• A set of file name patterns
that are included and excluded
• File screen templates specify:
• File groups
• Screening type
• Notifications
• File screen exceptions:
• Override file screens

18. Demonstration: How to Implement File Screening
This demonstration shows how to:
• Create a file group
• Create a file screen template
• Create a file screen by using a file screen template
• Test the file screen

19. What Is File Classification?
File classification allows you to:
File classification allows you to create and assign classification
properties to files using an automated mechanism
• Create custom classification properties that
can be assigned to files
• Evaluate and re-evaluate large folder structures in an
automated fashion
• Identify and classify files based on file contents
• Catalog and classify files according to folder location

20. What Are Classification Rules?
A classification rule contains the
following information:
• Rule Enabled/Disabled
• Rule Scope
• Classification Mechanism
A classification rule applies classification properties to a file
based on information about the file

21. Demonstration: How to Configure File Classification
This demonstration shows how to:
• Create a classification property
• Create a classification rule
• Create a file containing the word payroll
• Modify the classification schedule

22. What Are File Management Tasks?
File management tasks can
include operations like:
• Moving files to other locations
• Archiving expired files
• Deleting unwanted files
• Renaming files
File management tasks allow administrators to perform
operations on files based on the Classification Properties that are
assigned to them by Classification Rules
Custom file management runs a script

23. Lab: Controlling and Monitoring Network Storage
• Exercise 1: Configuring FSRM Quotas
• Exercise 2: Configuring File Screening
• Exercise 3: Configuring File Classification and File
Management
Logon information
Virtual machine
6421B-NYC-DC1
6421B-NYC-SVR1
6421B-NYC-CL1
User name ContosoAdministrator
Password Pa$$w0rd
Estimated time: 45 minutes

24. Lab Scenario
• Contoso has recently decided to implement private home
folders for each user. These folders will be an alternative
storage location to centralized departmental file shares.
Users can save documents in their home folders when
there is no need for other users to access the files. For
example, some users prefer not to show anyone reports
until they are completed.
• For this project, you must complete the following tasks:
 Configure FSRM quotas to limit the size of home folders.
 Configure file screening to prevent storage of media files.
 Configure file classification and file management to remove
official documents.

25. Lab Review
• When you created the quota on the Home share, why did
you select the option Auto apply template and create quotas
on existing and new subfolders?
• What is the difference between active screening and
passive screening?
• Why is it important to schedule file management tasks?

26. Module Review and Takeaways
• Review Questions
• Windows Server 2008 R2 Features Introduced in this
Module
• Tools