A strategic meetings management program (SMMP) is the strategic management of enterprise-wide meeting related processes, spend, volumes, standards and suppliers to achieve quantitative cost-savings, risk mitigation and superior service. SMMP can help your company reduce meeting costs, reduce contractual risks and improve service. The results of these efforts will improve your meetings and reduce their costs.

1. Strategic Meetings
Management
Implementation
Cookbook
6 Key Ingredients
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https://www.signup4.com/category/blog/

2. 1. Define Goals
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3. Decrease meeting spend
Increase efficiency
Drive sales
Produce more prospects
Promote new product/service http://www.flickr.com/photos/library_of_congress/

4. 2. Create Implementation
Taskforce
OSU Special Collections & Archives

5. Define key
stakeholders and what
information they need.
Legal
Procurement
Travel
Management http://www.flickr.com/photos/rachelbujalski/
Who else?

6. 3. Collect Meetings Data
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7. One of the most important steps!
Pull data that allows for analyzing,
comparing and contrasting.
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8. 4. Choose SMMP Technology Provider
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9. State your objectives, needs and features
you cannot live without then research,
research, research.
Remember, you have options!
http://www.flickr.com/photos/llgc/ and OSU Archives and http://www.flickr.com/photos/nlireland/

10. 5. Develop Plan, Rollout & Timeline
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11. Build roadmap with
action items &
measurable goals.
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12. 6. Develop Internal Communication Plan
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13. Cater communications
to each group.
Determine appropriate
channels.
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14. Main Dishes (or Key Takeaways)
 Continue to polish and perfect
your program
 Clearly define roles and
expectations
 Implement centralized
contracting (if possible)
 Develop organizational
reports to demonstrate ROI http://www.flickr.com/photos/reykjavikmuseumofphotography/

15. Want to learn more?
Download the SMM Basics 101 whitepaper
http://bit.ly/W6K0gD
View the SMM Basics 101 webinar
http://bit.ly/W6Kinw
Call or Email Us
877.745.8526 or communications@signup4.com