The 5S methodology is a system for organizing and managing a work area using five principles: sort, set in order, shine, standardize, and sustain. The goals of 5S are to improve efficiency, reduce waste, improve safety, and create a more organized work environment through employee participation. The 5S process involves sorting through all items in a work area to remove unnecessary items, setting remaining items in designated places, regularly cleaning the area, standardizing processes and visual controls, and sustaining the new systems through habit and audits. Examples show the transformation of work areas from cluttered and disorganized to clean, well-labeled, and efficiently arranged.

1. 5’S Training
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Komara Loknathadam
Asset Optimization Head

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5’s is the way of organizing & managing the work area
with the intent to improve efficiency by eliminating
different wastes.
IT IS FOR IMPROVEMENT OF
WORKING ENVIRONMENT
What is 5S ?

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S Japanese English
1’S Seiri Sort
2’S Seiton Set-in-order
3’S Seiso Shine
4’S Seiketsu Standardize
5’S Sitsuke Sustain
5’S in Japanese & English

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Team work improvement through
everyone’s participation

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Identify Abnormalities

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Identify wastes & reduce the wastes

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The 07 wastes
Overproduction
Inventory
Waiting
Motion
Transportation
Rework
Over processing

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Improve productivities

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Improve safety

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If no 5S activities…
Looking for necessary items
Remember what / how to do Making mistake
Hesitate what to do

11. Details of 5’S approach
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5’S: Sort-Set-Shine-Standardize-Sustain
1’S:
Sort
2’S:
Set
3’S:
Shine
4’S:
Standardize
5’S:
Sustain

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1’S: Sort
• Focuses on eliminating
unnecessary items from the
workplace.
• Categorize files, furniture and
tool in your working area into
the following 2 categories.
i). Remove the unwanted.
ii). Keep the wanted.
1’S:
Sort
2’S:
Set
3’S:
Shine
4’S:
Standardize
5’S:
Sustain

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Examples of “Sorting”
• Identify “Red tag” area to identify unnecessary items.
• Move unnecessary items( broken tools & scrap etc.) to Red tag area.

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2’S: Set in order
• Keep things in their designated
places for ease of reach
whenever required. THEY
• Apply “can see, can take out,
and can return” philosophy.
• This will save time and energy
to look for something.
1’S:
Sort
2’S:Set
3’S:
Shine
4’S:
Standardize
5’S:
Sustain

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Example of “Set in order” activities
Clear identification to keep necessary items.
i. Labeling.
ii. Numbering.
iii. Zone wise areas.

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3’S: Shine
• Keep the area clean.
• Cleaning up workplace daily so
that there is no dust, scraps,
tools and etc.
• It will create ownership among
employees in the organization.
1’S:
Sort
2’S:
Set
3’S:
Shine
4’S:
Standardize
5’S:
Sustain

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Example of “Shining” activities
• Daily cleaning, sweeping and mopping of floor & corridor etc.
• Regular cleaning and maintenance of equipment and tools.
Before After

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• Standardize is a bridge between
(Sort, Set, Shine) and (Sustain).
• Developing checklists to keep
the work area clean.
• Standardize color coding as per
usable.
1’S:
Sort
2’S:
Set
3’S:
Shine
4’S:
Standardize
5’S:
Sustain
4’S: Standardize

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• Work instructions & SOP’s.
• Color coding for waste segregation.
Example of “Standardize” activities

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• Commitment to continue doing
the above 4 consistently.
• Make a habit of maintaining
established procedures.
1’S:
Sort
2’S:
Set
3’S:
Shine
4’S:
Standardize
5’S:
Sustain
5’S : Sustain

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• Regular progress reporting.
• Periodical evaluation of 5’s activities through audits.
Example of “Sustain” activities

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Advantage of 5’S
1. The workplace gets cleaned up and better organized.
2. Office operations become easier and safer.
3. Results are visible to everyone - insiders and outsiders.
4. People are naturally disciplined.
5. People take pride in their clean and organized workplace.
6. As a result, the company’s good image generates in
better way.

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Example of 5’S activities
BEFORE 5’S AFTER 5’S

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Example of 5’S activities
BEFORE 5’S AFTER 5’S

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Example of 5S activities
BEFORE 5’S AFTER 5’S

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Example of 5’S activities
BEFORE 5’S AFTER 5’S

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VEIL Office 5’S

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Thank You