Hospital Management System Overview

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1. INTRODUCTION
1.1 About the project
Our project Hospital Management System includes registration of
patients, storing their details into the system and also computerized billing in
the pharmacy, and labs. Our software has the facility to give a unique id for
every patient and stores the details of every patient and the staff
automatically. It includes a search facility to know the current status of each
room. User can search availability of a doctor and the details of a patient
using the id.
The Advanced Hospital Management System can be entered
using a username and password. It is accessible either by an administrator or
receptionist. Only they can add data into the database. The data can be
retrieved easily. The interface is very user-friendly. The data are well
protected for personal use and makes the data processing very fast.

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1.2 Organizational profile
Srishti Systems is a software and Web Development Company which
provides technology solutions and professional software for clients
worldwide. Srishti focus on quality, innovations and leverage deep industry
and functional expertise to help customers to transform their highest value
business processes. Our in-depth technical knowledge coupled with industry
experience and the unique methodology enables us to successfully deliver
the services to clients worldwide. We are driven to attain our customer¶s
highest satisfaction by providing business experts with underlying delivery
expertise in Enterprise Technology, Methodologies and Implementations.
Our core competencies are designed to effectively deliver results to our
customers.
Srishti Training Center provides premier instructor-led IT training
through a carefully balanced blend of hands-on lab exercises and lecture.
Training is conducted in the comfortable classrooms at our training
facility and client locations. Experienced instructors make training
productive and enjoyable. Customizable courses and computer lab offer
additional options fro your training needs. We also provide project guidance
for all academic students which help them to build a successful portfolio and
start their IT journey successfully.

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2. SYSTEM ANALYSIS
2.1 Introduction
System Analysis is the detailed study of the various operations
performed by the system and their relationships within and outside the
system. Analysis is the process of breaking something into its parts so that
the whole may be understood. System analysis is concerned with becoming
aware of the problem, identifying the relevant and most decisional variables,
analyzing and synthesizing the various factors and determining an optimal or
at least a satisfactory solution. During this a problem is identified, alternate
system solutions are studied and recommendations are made about
committing the resources used to design the system
Here in the project Advanced Hospital Management
System, a detailed study of existing system is carried along with all the steps
in system analysis. An idea for creating a better project was carried and the
next steps were followed.
2.2 EXISTING SYSTEM
. Existing system refers to the system that is being followed till now.
Presently all the hospital functionalities are done manually. That is if a
patient want to consult a doctor he can visit their till his chance called. This
is make the person very difficult. Out_Patient and In_Patient tickets are
distributed directly. The main disadvantage is time consuming.

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2.2.1 LIMITATIONS OF EXISTING SYSTEM
Lack of security of data.
Time consuming.
Consumes large volume of paper work.
Manual work
No direct role for the higher officials.
To avoid all these limitations and make the system working more
accurately it needs to be computerized.
2.3 PROPOSED SYSTEM
The aim of proposed system is to develop a system of
improved facilities. The proposed system can overcome all the limitations of
the existing system. The system provides data accuracy and save disc space.
The existing system has several disadvantages and many more difficulties to
work well. The proposed system tries to eliminate or reduce these
difficulties up to some extent. The proposed system will help the user to
consume time. The system requires very low system resources.
2.3.1 OBJECTIVES OF PROPOSED SYSTEM
The Hospital management system software is user-friendly software.
The main objectives of the system is which shows and helps you to collect
most of the information about Hospitality and Medical Services The system

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is very simple in design and to implement. The system requires very low
system resources and the system will work in almost all configurations.
The main objectives of the proposed system can be enumerated as follows:
y Patients are easily allocated to the doctors.
y Doctors Search is possible.
y Today¶s patient list help doctors to search their patients
2.3.2 ADVANTAGES OF PROPOSED SYSTEM
The system is very simple in design and to implement. The system requires
very low system resources and the system will work in almost all
configurations.
Security of data.
Ensure data accuracy¶s.
Administrator controls the entire system.
Reduce the damages of the machines.
Minimize manual data entry.
Greater efficiency.
User friendly and interactive.
Minimum time required.

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FEASIBILTY STUDY
A feasibility analysis usually involves a through assessment of the
operational(need), financial and technical aspects of a proposal. Feasibility
study is the test of the system proposal made to identify whether the user
needs may be satisfied using the current software and hardware
technologies, whether the system will be cost effective from a business point
of view and whether it can be developed with the given budgetary
constraints. A feasibility study should be relatively cheap and done at the
earliest possible time. Depending on the study, the decision is made whether
to go ahead with a more detailed analysis.
When a new project is proposed, it normally goes through feasibility
assessment. Feasibility study is carried out to determine whether the
proposed system is possible to develop with available resources and what
should be the cost consideration. Facts considered in the feasibility analysis
were.
y Technical Feasibility
y Economic Feasibility
y Behavioral Feasibility

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2.4.1 TECHNICAL FEASIBILITY
Technical feasibility includes whether the technology is available in the
market for development and its availability. The assessment of technical
feasibility must be based on an outline design of system requirements in
terms of input, output, files, programs and procedures. This can be qualified
in terms of volumes of data, trends, frequency of updating, cycles of activity
etc, in order to give an introduction of technical system. Considering our
project if is technically feasible. Advanced Hospital Management System
with its emphasis on a more strategic decision making is fast gaining ground
as a popular outsourced function.
2.4.2 OPERATIONAL FEASIBILITY
This analysis involves how it will work when it is installed and the
assessment of political and managerial environment in which it is
implemented. People are inherently resistant to change and computers have
been known to facilitate change. The new proposed system is very much
useful to the useful to the users and there for it will accept broad audience
from around the world.

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3. SOFTWAREREQUIREMENT SPECIFICATIONS
3.1 SOFTWARE SPECIFICATIONS
Operating System : Windows 2000/XP
Font end : Visual Basic 6.0
Back end : MS Access
Design Tool : Data Flow Diagram
3.2 HARDWARE SPECIFICATIONS
Processor : X86 Compatible processor with 1.7
GHz Clock speed
RAM : 512 MB or more
Hard disk : 20 GB or more
Monitor : VGA/SVGA
Keyboard : 104 Keys
Mouse : 2 buttons/ 3 buttons

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3.3 LANGUAGE REQUIREMENT
3.3.1 VISUAL BASIC
Visual Basic 6.0 is Microsoft¶s latest version of the Visual Basic
Programming language. Although writing programs can be a tedious chore
at time. Visual Basic reduces the effort required on your part, and makes
programming enjoyable. Visual Basic makes many aspects of programming
as simple as dragging graphics objects on to screen with your mouse.
Visual Basic 6.0 is more than just a programming language; the secret
to Visual Basic is in its name´ Visual´. With to days Windows Operating
System, a program must be able to interact with the screen. Keyboard,
mouse and printer graphically.
The environment provided by Visual Basic is suitable for any type of
application. Using this environment, the user can visually design the objects
that your application uses. Visual Basic is not just a languages, it¶s an
integrated development environment in which you can develop, run, test and
debug your applications. The impressive array of programming resources
provided by Visual Basic enables to create the objects extemporaneously
which can range from pop-up menu to a message box.
A form is a major part of Visual Basic application, which allows the
user to enter the data as well as view the result. A control is an object that
we draw on a form to enable or enhance user interaction with an application.

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Hence a Visual Basic application is a combination of object like forms and
controls, procedures that can respond to Events and other general-purpose
procedures.
Visual Basic (VB) is an event-driven programming language. This is
called because programming is done in a graphical environment unlike the
previous version BASIC where programming is done in a text only
environment and executed sequentially in order to control the user interface.
Visual Basic enables the user to design the user interface quickly by drawing
and arranging the user elements. Due to this spent time is saved for the
repetitive task.
Visual Basic is an event-driven language. Visual Basic is governed
by an event processor. That means that nothing happens in a Visual Basic
project until some event occurs. Once an event is detected, the project finds
a series of instructions related to that event, called an event procedure.
An event is an action recognized by a form or the control. Event
driven applications execute basic in response to an event. Each form and
control in Visual Basic has a predefined set of events. If one of these events
occurs and there is code in the associated event procedure, Visual Basic
invokes that code.

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Following is the sequence of events in an event driven applications.
a) The application starts and a form is loaded and displayed.
b) The form (or a control on the form) receives an event. The event
might be caused by the user (For example, a key stroke), by the
system (For example, a timer event), or indirectly by your code.
c) If there is code in the corresponding event procedure, it executes.
d) The application waits for the next event.
Features of Visual Basic:
1. Good User Interface.
2. OLE Features.
3. Windows API Features.
4. 32 bit Programming Languages.
5. Data Management
6. Online Help
7. Data Access.

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3.3.2 MICROSOFT ACCESS
Microsoft Access
Microsoft Access is the default database of Microsoft Visual Basic.
Microsoft Access 2003 provides many new features that make working with
data and designing a database even easier. Microsoft Access Database is a
collection of data and objects related to particular topic or purpose.
Microsoft Access Database may contain tables; queries, forms, reports,
macros modules and shortcuts top data access pages.
Microsoft Access is a Relational Database Management System.
Using Access we can organize our data according to subject and can store
information about how different subject are related. In general MS-Access
database can have several small tables.
Microsoft Office Access, previously known as Microsoft Access, is a
relational database management system from Microsoft that combines the
relational Microsoft Jet Database Engine with a graphical user interface and
software development tools. It is a member of the 2007 Microsoft Office
system.
Access can use data stored in Access/Jet, Microsoft SQL Server,
Oracle, or any ODBC-compliant data container (including MySQL and
PostgreSQL). Skilled software developers and data architects use it to

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develop application software. Relatively unskilled programmers and non-
programmer power users can use it to build simple applications. It
supports some object-oriented techniques but falls short of being a fully
object-oriented development tool.
Access was also the name of a communications program from
Microsoft, meant to compete with ProComm and other programs. This
proved a failure and was dropped. Years later Microsoft reused the name for
its database software.
Access is used by small businesses, within departments of large
corporations, and by hobby programmers to create ad hoc customized
desktop systems for handling the creation and manipulation of data. Access
can be used as a database for basic web based applications hosted on
Microsoft's Internet Information Services and utilizing Microsoft Active
Server Pages ASP. Most typical web applications should use tools like
ASP/Microsoft SQL Server or the LAMP stack.
Some professional application developers use Access for rapid
application development, especially for the creation of prototypes and
standalone applications that serve as tools for on-the-road salesmen. Access
does not scale well if data access is via a network, so applications that are
used by more than a handful of people tend to rely on Client-Server based
solutions. However, an Access front end (the forms, reports, queries and
VB code) can be used against a host of database back ends, including JET

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(file-based database engine, used in Access by default), Microsoft SQL
Server, Oracle, and any other ODBC-compliant product.
Features
One of the benefits of Access from a programmer's perspective is its
relative compatibility with SQL (structured query language) ²queries may
be viewed and edited as SQL statements, and SQL statements can be used
directly in Macros and VBA Modules to manipulate Access tables. Users
may mix and use both VBA and Macros for programming forms and logic
and offers object-oriented possibilities.
MSDE (Microsoft SQL Server Desktop Engine) 2000, a mini-version
of MS SQL Server 2000, is included with the developer edition of Office XP
and may be used with Access as an alternative to the Jet Database Engine.
Unlike a modern RDBMS, the Access and the Jet Engine implements
database triggers and stored procedures in a non-standard way. Stored
Procedures are implemented in VBA, and Triggers are only available from
embedded Forms. Both Triggers and Stored procedures are only available to
applications built completely within the Access database management
system. Client applications built with VB or C++ are not able to access these
features. Starting in MS Access 2003 (Jet 4.0), there is a new syntax for
creating queries with parameters, in a way that looks like creating stored
procedures, but these procedures are still limited to one statement per
procedure. Microsoft Access does allow forms to contain code that is
triggered as changes are made to the underlying table (as long as the
modifications are done only with that form) and it is common to use pass-

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through queries and other techniques in Access to run stored procedures in
RDBMSs that support these.
In ADP files (supported in MS Access 2003 and later), the database-
related features are entirely different, because this type of file connects to a
MSDE or Microsoft SQL Server, instead of using the Jet Engine. Thus, it
supports the creation of nearly all objects in the underlying server (tables
with constraints and triggers, views, stored procedures and UDF-s).
However, only forms, reports, macros and modules are stored in the ADP
file (the other objects are stored in the back-end database).
SYSTEM DESIGN
INTRODUCTION
The most creative and challenging face of the system development is
System Design. It provides the understanding and procedural details
necessary for implementing the system recommended in the feasibility
study. Design goes through the logical and physical stages of development.
In designing a new system, the system analyst must have a clear
understanding of the objectives, which the design is aiming to fulfill. The
first step is to determine how the output is to be produced and in what
format. Second, input data and master files have to be designed to meet the
requirements of the proposed output. The operational phases are handled
through program construction and testing.

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Design of a system can be defined as a process of applying various
techniques and principles for the purpose of defining a device, a process or a
system in sufficient detail to permit its physical realization. Thus system
design is a solution to ³how to´ approach to the creation of a new system.
Thus important phase provides the understanding and the procedural details
necessary for implementing the system recommended in the feasibility
study. The design step provides a data design, architectural design, and a
procedural design.
4.1 INPUT DESIGN
In the input design, user-oriented inputs are converted into a computer
based system format. It also includes determining the record media, method
of input, speed of capture and entry on to the screen. Data entry accepts
commands and data through a keyboard. The major approach to input design
is the menu and the prompt design. In each alternative, the user¶s options are
predefined. The data flow diagram indicates logical data flow, data stores,
source and destination. Input data are collected and organized into a group of
similar data. Once identified input media are selected for processing.
In this software, importance is given to develop Graphical User
Interface (GUI), which is an important factor in developing efficient and
user-friendly software. For inputting user data, attractive forms are designed.
User can also select desired options from the menu, which provides all
possible facilities.

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Also the important input format is designed in such a way that
accidental errors are avoided. The user has to input only just the minimum
data required, which also helps in avoiding the errors that the users may
make. Accurate designing of the input format is very important in
developing efficient software. The goal or input design is to make entry as
easy, logical and free from errors.
4.2 OUTPUT DESIGN
In the output design, the emphasis is on producing a hard copy of the
information requested or displaying the output on the CRT screen in a
predetermined format. Two of the most output media today are printers and
the screen. Most users now access their reports from a hard copy or screen
display. Computer¶s output is the most important and direct source of
information to the user, efficient, logical, output design should improve the
systems relations with the user and help in decision-making.
As the outputs are the most important source of information to the
user, better design should improve the system¶s relation and also should help
in decision-making. The output device¶s capability, print capability response
time requirements etc should also be considered form design elaborates the
way output is presented and layout available for capturing information. It¶s
very helpful to produce the clear, accurate and speedy information for end
users.

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4.3 DATABASE DESIGN
The general theme behind a database is to handle information as an
integrated whole. A database is a collection of interrelated data stored with
minimum redundancy to serve many users quickly and effectively. After
designing the input and output, the analyst must concentrate on database
design or how data should be organized around user requirements. The
general objective is to make information access, easy, quick, inexpensive
and flexible for other users. During database design, the following objectives
are concerned:-
y Controlled redundancy
y Easy to learn and use
y More information and low cost
y Accuracy
y Integrity
The database file used in the system is :
Table Name: Login
This table stores the details about the login .User login table contains the
fields username and password.
Field Name Data Type Description
User Name Text User Name
Password Text User Name

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Table Name: Admin Registration
This table stores the details about the admin .Admin registration table
contains the fields username and password.
User Name Text User Name
Password Text User Name
Table Name: User Registration
This table stores the details about the user registration. The User
Registration table contains the fields.
Name Text User Name
Age Integer Age
Sex Text Sex
Address Text Address
Phone no Long Phone Number
User Name Long User Name
Password Long Password

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Table Name: Doctor Registration
This table stores the details about the doctor registration. The Doctor
Registration table contains the fields.
Dr name Text Doctor Name
Sex Text Sex
Dept Text Department
Consultation
time
Integer Consultation Time
Contact no Long Contact Number
Emergency no Long Emergency Number
Consult fee Long Consultation fees
Date Date/Time Date
Consultation day Text Consultation Day
Tot pat Double Total Patient

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Table Name: Patient Details
This table stores the details about the Patient. The Patient Details table
contains the fields.
Name Text Name
Age Integer Age
Sex Text Sex
Doctor Text Doctor
Patient id Text Patient id
Reg fee Double Registration fees
Admin Date Date/Time Admitted Date
Room no Integer Room Number
Table Name: Medicine
This table stores the details about the medicine. The Medicine table contains
the fields.
Medname Text Medicine Name
Medtype Text Medicine Type
Amt Double Amount
Expdate Date/Time Expiry Date
Stock Double Stock

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Table Name: Discharge Sheet
This table stores the details about the discharge. The Discharge Sheet table
Patient id Double Patient id
Name Text Name
Doctor Text Doctor
Remark Text Remark
Totbill Double Total Bill
Date Date/Time Date
Table Name: Blood Bank
This table stores the details about the Blood donors. The Blood Bank table
Name Text Name
Age Integer Age
Sex Text Sex
Phone No Integer Phone Number
Blood Group Text Blood Group

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Table Name: Eye Bank
This table stores the details about the eye donors. The Eye Bank table
Name Text Name
Age Integer Age
Sex Text Sex
Phone No Integer Phone Number

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4.4 DATA FLOW DIAGRAM
CONTEXT DIAGRAM
Add/Edit/Delete DataControls Overall Data Advanced
Hospital
Management
System
Administrator User

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Level 1 DFD Administrator
Login Details
Hospital
Management
Process
Administrator
Login
Hospital Database

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Level 1 DFD User
Login Details
User
Login
Hospital DatabaseHospital
Management
Process

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Level 2 DFD User
Login Details
User
Login
Login
Hospital
Management
Process
Patient
Registration
IP/ OP
Search
Doctor
Search
Billing
Add
Medicine
Report
Generation
Change
Password
Patients
IP/OP
Doctors
Bill
Medicine
User
TPL
TPL
Blood Bank
Registration
Eye Bank
Registration
Bloodbank
Eyebank

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Level 2 DFD Admin
Login Details
Admin
Login
Add New
Admin
Add/Edit/
View New
User
Add/Edit
/View
Doctor
Add /Edit/
View New
Departments
Add/Edit/View
New Rooms
Admin
User
Doctor
Departments
Rooms
Login
Hospital
Management
Process
TPL
Blood bank
registration
Eye bank
registration
TPL
Bloodbank
Eyebank

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4.5 SYSTEM STRUCTURE CHART
Digital Signage
System Tray
Login
Running main process Log file entry
View playlist Change password Add to playlist Delete playlist item
Bill

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4.7 GANTT CHART
DEC
23
JAN 10 JAN 29 FEB 13 MAR 9 APR 13 APR 26
System
study
Design
database
part
Design forms
Code for
application
Code database
part
Integrate and test
User manual and documentation

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6. SYSTEM TESTING
Testing is a process to show the correctness of the program. Testing is
needed to show completeness, t improve the quality of the software and to
provide the maintenance aid. Some testing standards are therefore necessary
reduce the testing costs and operation time. Testing software extends
throughout the coding phase and it represents the ultimate review of
configurations, design and coding. Based on the way the software reacts to
these testing, we can decide whether the configuration that has been built is
study or not. All components of an application are tested, as the failure to do
so many results in a series of bugs after the software is put to use.
Testing involves
y Unit testing
y Integration testing
y Acceptance testing
The first level of test is unit testing. The purpose of unit testing is to
ensure that each program is fully tested.
The second step is integration testing. In this individual program units
or programs are integrated and tested as a complete system to ensure that the
software requirements are met.
Acceptance Testing involves planning and the execution of various
types of tests in order to demonstrate that the implemented software system

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satisfies the requirements. Finally our project meets the requirements after
going through all the levels of testing.

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7.IMPLEMENTATION AND MAINTENANCE
System Implementation
Implementation includes all those activities that take place to convert
from the old system to the newe system.The new system may be totally
new,replacing an existing system.Proper implementation is essential to
provide a reliable system to meet the organization requirements.Successful
implementation may not guarantee any improvement in the organization
using the new system.
The implementation phase includes the following tasks:
y Careful planning.
y Investigation of the system and constraints.
y Design of methods to achive the change over phase.
y Training of staff in the change over phase.
y Evaluation of change over.
The method of implementation and time scale to be adapted is found
out initially.Next,the system is tested properly and at the same time
the users were trained in the new environment.
In Advanced Hospital Management System
implementation process is successfully .We implement the systen by
satisfying all the aspects of the user. All the procedure are designed to

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minimise the users resistance to change and make a attitude for full
utilization of the system.
System Maintenance
After the installation phase is completed and the user is adjusted to the
changes created by the new system,evaluation and maintenance is to
continue to bring the new system to the standards. If the new information is
consistent with the design specification,changes have to be
made.Maintenance is actually the implementation of the post
implementation review plan.
Maintenance is necessary to eliminate errors in the working system
during its working life and to tune the system to any variation in its working
environment.There are also some errors detected that must be corrected.The
quality assurance goal is develop a procedure for corecting errors and
enhancing the software.This procedure improves quality assurance by
encouraging complete reporting and log of problems,ensuring that reported
problems are promptly forwarded to the appropriate group of resolution.
In our project if any error is reported it must be corrected.

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8.CONCLUSION
The ADVANCED HOSPITAL MANAGEMENT SYSTEM is a great
improvement over the manual system using case fields and paper. The
computerization of the system has sped up the process. In the current
system, the front office managing is very slow. The hospital managing
system was thoroughly checked and tested with dummy data and thus is
found to be very reliable.

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9.FUTURE ENHANCEMENT
The proposed system is Hospital Management System. We can
enhance this system by including more facilities like billing system,
inpatient room allotment for the admitted patients and the stock details of
medicines in the pharmacy.Providing such features enable the users to
include more comments into the system.

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10.BIBLIOGRAPHY
Books
y A Complete Guide to Programming in Visual Basic .Net
y A Complete Visual Basic 6 Training Course: How to
Programme: Package
y Advanced Programming Using Visual Basic: Version 6.0
y Access 2003 Power Programming with VBA
y Advanced MS Visual Basic
Site Address
y www.associatedcontent.com
y www.members.tripod.com
y www.vbcodesource.com

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11. APPENDIX
11.1 Screen layouts
Login

Hospital Management System Overview

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