Whether you are a consultant or a small business owner, you might agree meetings can be a huge waste of time. One reason can be office meeting rooms are often inefficiently designed. From spotty internet connection to poorly functioned audio and visual equipment, there are many ways to make your meeting rooms more functional and safer. https://www.zworkspace.com/workspaces

1. 4 Ways to Make Meeting Room Productive
yet Safe
Whether you are a consultant or a small business owner, you might agree meetings
can be a huge waste of time. One reason can be office meeting rooms are often
inefficiently designed. From spotty internet connection to poorly functioned audio
and visual equipment, there are many ways to make your meeting rooms more
functional and safer.

2. 1. Space Layout and Design
Meeting rooms are not only used by your team members, but it also serves many
different purposes. You might want to consider how the space welcomes new
guests or clients with accessible and flexible design and environments. Meeting
rooms should create a collaborative working environment where employees can
not only meet socially, they can also work together as a team. In some cases,
meeting rooms should be able to offer privacy for private meetings or for team
members to work independently. A mix of open and closed working spaces would
offer the perfect solution. Meeting rooms should be also equipped with a stable
Wi-Fi connection with accessible chargers and cords for tablets or PCs for a group
meeting or it should also offer comfortable chairs and a large conference desk
where everyone can work collectively.
2. Booking System
Meeting rooms should be equipped with essential business tools and technologies
to increase productivity and save time. Having a meeting room scheduling system
along with company calendars will help to schedule meetings more efficiently and
to maximize the use of the space. Also, it would be beneficial to maintain an email
or text notification system to confirm reservations or cancellations. Today’s
modern meeting rooms should be filled with these elements to promote creativity
and productivity.
3. Lighting and Audio
Everyone feels happy about natural light, fresh air, windows with dimmers to block
the light as needed. Then, controlled temperature where you and clients can sit
comfortably and engage in productive talks without disturbance. High-quality
sound is another core aspect of a more efficient meeting room. Echo-free room
with proper sound insulation is the next big thing.

3. 4. Visual Displays
Modern meeting rooms should be equipped with a TV or monitor with proper
adaptors for presenting and sharing information in person or virtually. For example,
having wireless connections like Apple TV or Chromecast can also make meeting
rooms even more streamlined and efficient. Specially, during the current COVID-19
pandemic, many people work remotely and up-to-date video or zoom conferencing
software is a must.
Next time you need to find a meeting room in Orange County, you should check
out ZworkSpace’s meeting room. Click here for more info.
Resource URL: https://bit.ly/2E3kO7I