3 Tips to Improve Your Scheduling Process
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Scheduling employees is hard. It's hard in the simplest of cases, where all employees are the same and fill the same job. But when it gets more complicated, when employees have varying qualifications, and rules surrounding their work - like airline pilots, for example - the problem is extremely difficult. Here are 3 tips for improving the efficiency of your scheduling process which can be applied in all industries, to any scheduling problem.
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Enterprise performance-management
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9msofmanagement 111022094859-phpapp02
1. The document discusses the origins and functions of management as a discipline, including organizing resources to achieve policy objectives at different management levels.
2. It also summarizes key aspects of management like the 4M's - man, material, machine, and money. Common management methods are also outlined, like management by objectives and different leadership styles.
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Avoid organizationalmistakes by innovative thinking
1. The document discusses 10 common mistakes organizations make with performance measures. These include relying solely on financial statements, only looking at monthly or quarterly results, setting goals without ways to measure them, using poor methods like brainstorming to select measures, overreliance on technology to fix measurement problems, using tables instead of graphs to report results, failing to identify relationships between measures, excluding staff from analysis and improvement, collecting too much useless data and not enough relevant data, and using measures solely to reward and punish individuals.
2. Key mistakes are focusing only on lagging financial indicators, short-term results, and goals without measurement; as well as poor methods for selecting measures, not understanding relationships between measures, and not
system-selection-guide_synergist-v106
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3 Tips to Improve Your Scheduling Process
- 1. 3 Tips to Improve Your Scheduling Process
- 2. #1: Bring in an outside expert.
- 3. 1. Bring in an Outside Expert A common misconception is you have to pay big dollars to bring in outside consultants and experts. In reality, you can get a large benefit from bringing them out for just a day.
- 4. Reason 1: They have a wide variety of experience with different clients. This means they can quickly tell you what you’re doing well, and what areas you can improve on compared to others. This saves time, and helps you prioritize.
- 5. Reason 2: They can bring an objective perspective. Everyone in an organization has individual priorities and agendas. An outside consultant can act as an impartial third party, helping get everyone on the same side - the company’s.
- 6. Reason 3: They bring deeper expertise. It’s hard to “know what you don’t know”. Experts are aware of software functionality and processes that you probably aren’t, and can suggest alternate solutions to problems that you couldn’t come up with.
- 7. #2: Make your scheduling process data-driven.
- 8. When looking to improve or optimize processes within a business, you need to make sure you’re driven by real data. Before you think about changing any part of your scheduling process, you should do a historical analysis and define how you want to improve. What is your primary goal?
- 9. Once you’ve done a historical analysis and determined your KPIs, the next step is to run simulations and “what-if” scenarios to evaluate potential changes to the scheduling process.
- 10. Experts in scheduling can walk you through this analysis process, and suggest changes that are likely to have a big impact on your particular business.
- 11. #3: Be Prepared for Counter-Intuitive Opportunities.
- 12. If you’ve followed the first 2 tips, you may be in for some surprises - make sure to set this expectation early. From the very beginning, you need to make sure employees know that you’re doing a ground-up analysis of all processes related to scheduling, and that nothing will be assumed before you start.
- 13. Make sure employees know the process is data-driven, and the goal is not to change roles of any particular department, but to improve the overall efficiency of the entire company.
- 14. If you’ve set the stage properly, you should have all employees ready to take part in the process, and prepared for some changes.
- 15. Good luck! The original full article can be found here. Read a case study about how these tips were used in practice here.
- 16. leansystems.co @leansystemsHQ Full article on our blog about optimization! leansystems.co/blog