2018-10-17 J1 4C - WEBCON prez - Practical results of managing a company with SharePoint and Workflows - Lukasz Wrobel

1. Practical Results
of Managing a Company with
SharePoint and Workflows
Lukasz Wrobel, CBDO, SVP, WEBCON

2. 12 years with SharePoint

3. we work with the leaders

4. what business applications do we build
• Types of business applications:
• Department-level projects automating work within a specific
process
• End-to-end projects supporting processes spanning across an
entire organization
• Quick win projects with limited or no budget
• Innovation support
• Differentiation process support

6. by 2020 as much as 50%
of all business applications
will be created by low-code solutions

7. Gartner’s pace-layered application strategy

8. differentation and innovation
• Systems of differentiation:
• well defined requirements,
• high level of expectations,
• business criticality
• prone to change requests
(continuous process
improvement)
• Systems of innovation:
• not known and ever-
changing requirements that
arise as you create an
application
• rapid prototyping and
Pareto rule
• failure as a service
• change request is their
second name

9. let’s start from the beginning
• Start with a single workflow-based application that solves
a specific problem
• If you do it right… in two years there are dozens!

10. superheroes are born
• IT becomes widely recognized
as the guys who understand
and deliver
• IT gains the position of a digital
transformation leader that
shapes business processes,
strategy and execution

11. stage one: workflows
• We use workflows to solve sharepoint-centric problems:
• If something happens, move specific items from one library to
another, change privileges, create a site automatically, etc.
• We use workflows to automate approval procedures:
• A document within a given library should get an approval from
specific people, in a specific order according to some more or
less complicated business rules

12. stage two: forms
• Add forms to the workflow and you get a proces-centric
business application that allows you to:
• Present data to the end user
• Collect data from the end user
• Create and/or attach files and documents

14. what’s in it for the end user?
• Neatly designed dynamic forms simplify user’s life:
• You can re-use existing data instead of typing them in
• Validation rules will prevent input errors and save user’s time in future
• One-stop-shop design gives convenient and secure access to all
related data and files
• Workflows allow user to focus on his/her task:
• They will get a notification when there is anything to do
• They don’t have to know or remember ‚what should happen next’

15. users return for more

16. get yourself prepared
• Add new functionalities and/or change the business logic of
existing applications
• Change forms (adding fields, validations, altering behaviour)
• Change workflows (adding new approval steps, modifying rules)
• Integrate and automate
• Build new applications addressing related (or not) processes
and requirements
• And maintain it!
• Time to business is critical for both, dealing with change
requests in existing and delivering new apps

17. what do we need?
• Extremely good time to business
• Built-to-change approach to deal with changes within
delivery and after go live
• Ease of use and intutiveness to boost the adoption rate
• Features and automations that wow the end users and
increase usability
• Integration capabilities to automate and reduce
redundance

18. what else do we need (but tend to ignore)?
• Performance and scalability
• so that the innovative solutions can become major differentiators
without the need of rewriting them
• Application lifecycle management
• to be sure that we are able to follow a three step delivery model
• Multi-company and international roll-out capability
• to use applications created globally
• Configuration transparency and troubleshooting
• to reduce a down-time let IT go on a proper vacation

19. live demo
• InstantChange™ technology
• Configuration transparency
• Integration with external systems
• Roll-out capabilities
• Dev – Test – Prod transport

20. thank you
WANT TO SEE WEBCON BPS DEMO?
CONTACT ME:
LUKASZ.WROBEL@WEBCON.COM