2017 03-25 SPS Helsinki - Biggest fails and BP using Office 365 toolset

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This document summarizes a presentation about using Office 365 tools for real-life projects. It discusses organizing large community events with Office 365, including biggest fails and best practices. Specific tools highlighted include OneDrive for file sharing, Skype for meetings, and Office 365 groups for collaboration. Tips provided include using the right tools for the job, external sharing cautiously, and establishing governance and support for adoption.

Technology

SPS Helsinki March 25th 2017
Biggest #fails and Best practices
using Office 365 toolset for real life projects
@patricg
#SPSHEL

SPS Helsinki March 25th 2017 Designed by Gokan Ozcifci
7 times MVP
Office Servers and Services@patricg
aOS Community
Founder
Blogger
https://yos365. wordpress.com
Enterprise Solutions
Architect - AbalonParis, France
Patrick Guimonet

SPS Helsinki March 25th 2017
Our latest community experiences
• Biggest community event ever organized in France
• January 23rd to 25th, 2017
• In Paris, France
• Budget 100 K€
• 20+ volunteers
• 30+ sponsors
• 120 speakers
• 800 attendees !
• 4 cities in Canada
• February 6th to 10th
• Budget 35 K $CAN
• 4 volunteers
• 13 sponsors
• 30 speakers
• 500 attendees !
➢ http://mscloudsummmit.fr
➢ http://canada.aos.community

SPS Helsinki March 25th 2017
The ugly part!

SPS Helsinki March 25th 2017
Too much mails?
Detoxification cures
For Mail addicts

SPS Helsinki March 25th 2017
MS Cloud Summit mails

SPS Helsinki March 25th 2017
External sharing
• One of the best Office 365
advantage
• Used for exchanges with other
organizations
• We push it to extreme case
when we organize an event

SPS Helsinki March 25th 2017
Our experience with MSCS
• Planner with external
users is coming
• Teams with external
users is coming
• OneDrive for Business
sharing, ugh…

SPS Helsinki March 25th 2017
Presentation template sharing
HERE

SPS Helsinki March 25th 2017
Slack for #aOSCanadianTour

SPS Helsinki March 25th 2017
Positive point:
Breadth of offering

SPS Helsinki March 25th 2017
Negative point:
Breadth of offering

SPS Helsinki March 25th 2017
Office 365
the new
landscape
https://yos365.wordpress.com/2016/08/29/office365-
sharepoint-the-new-landscape

SPS Helsinki March 25th 2017
Non routine work
Source: http://www.gartner.com/newsroom/id/1416513
2010 20151900
25%
40%

SPS Helsinki March 25th 2017
Tools trends…
25

SPS Helsinki March 25th 2017
5 key
components
for your
Digital
Workplace
Store, Find and Share Communicate Collaborate
MobilityBusiness Applications

SPS Helsinki March 25th 2017
OneDrive for Business

SPS Helsinki March 25th 2017
OneDrive for Business Pro Tips
• Should be activated in
SharePoint Admin center
The new OneDrive sync client must be version
17.3.6743.1212 or higher.

SPS Helsinki March 25th 2017
MS Cloud Summit files
• At last a SharePoint
synchronization that works !

SPS Helsinki March 25th 2017
Skype for business
Up to 250 participants in a Skype FB
meeting, to go beyond, use
➢ Skype Meeting Broadcast

SPS Helsinki March 25th 2017
Fully understand Skype for business
• PSTN Conferencing • PSTN Calling
Public Switched Telephone Network

SPS Helsinki March 25th 2017
MS Cloud Summit follow up meetings
• All meetings done with Skype

SPS Helsinki March 25th 2017
Office 365 groups
• Before • After

SPS Helsinki March 25th 2017
Office 365 groups

SPS Helsinki March 25th 2017
Office 365 it’s a
little bit like…

SPS Helsinki March 25th 2017
Tips for mails
• Rules for your inbox
➢The Three Most Important Outlook Rules for Processing Mail
• Prohibit “reply all”
• Use Skype, your phone, Yammer, …

SPS Helsinki March 25th 2017
Tips for sharing
• Use One Drive for external sharing, seamlessly
Shamelessly ☺

SPS Helsinki March 25th 2017
Tips for choosing the right tool
• The best tool is the one the team will
use!
• Use Office 365 groups to structure
your collaboration
• Use naming rules for Office 365 groups
• Less than 100 person groups
 Use Teams
• More than 100 people  Yammer
The digital workplace manifesto

SPS Helsinki March 25th 2017
Yammer versus Teams

SPS Helsinki March 25th 2017
These are efficient tools
• OneDrive (with synchronization)
• Skype
• Office 365 Groups
• Power BI
• Excel with several people
updating
• Link with business apps

SPS Helsinki March 25th 2017
Some improvements are on going

SPS Helsinki March 25th 2017
Teams is here! GA March 14th

SPS Helsinki March 25th 2017
My Office 365 pyramid

SPS Helsinki March 25th 2017
A proper support is key!
Governance Adoption
Strategic
Planning

SPS Helsinki March 25th 2017
Thank you!
http://bit.ly/spshel2017
Please rate this session

The document discusses best practices and lessons learned from real-life projects using Office 365 tools. It describes experiences organizing two large community events using SharePoint, OneDrive, Skype, and other Office 365 tools. It provides tips for using these tools effectively such as setting up rules to manage email inboxes, choosing the right collaboration tool based on group size, and the importance of support for adoption. Key lessons are that OneDrive sync works well now for file sharing, Skype is good for meetings up to 250 people, and Office 365 groups help structure collaboration within and between teams.

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The document discusses experiences organizing large Office 365 events and provides tips for using Office 365 tools. It outlines biggest failures like too many emails and issues with external sharing. It then provides best practices like using OneDrive, Skype, Office 365 groups, and Power BI for collaboration. Rules for email and choosing the right tools are suggested. New tools like Teams and ongoing improvements are also mentioned.

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