A presentation/guide for the IEEE Computational Intelligence Society (CIS) Chapters, delivered during the IEEE CIS Chapters Forum in WCCI 2016. Includes information on what IEEE CIS Chapters are, funding opportunities and best practices.

1. IEEE CIS Chapters Forum
Dr. Demetrios Eliades
Chair, IEEE CIS Chapters Subcommittee
July 25, 2016
Vancouver, Canada

2. 2016 IEEE CIS Chapters Forum
Vancouver, Canada

3. Who are we?
• CIS Chapter Chairs and Officers
• Other volunteers
• Interested IEEE members
• Students vs Professionals

4. IEEE CIS Scope
The theory, design, application, and
development of biologically and linguistically
motivated computational paradigms
• neural networks,
• connectionist systems,
• genetic algorithms,
• evolutionary programming,
• fuzzy systems, and
• hybrid intelligent systems

5. WHAT’S A CHAPTER?

6. Meet the Parents
• IEEE has Regions
– Regions have Sections
• Sections have Chapters
• Sections have Student Branches
– Student Branches have Student Chapters
• IEEE has Technical Societies
– Technical Societies have Chapters
– Technical Societies have Student Chapters

7. The 10 IEEE Regions

8. Regions have IEEE Sections

9. IEEE Sections
• Coordinates activities and funding from
IEEE
• Supports Technical Chapters
• Supports Student Branches

10. How they are linked

11. IEEE CIS Chapter
• Established by petition of at least 12 IEEE CIS members
• Can be initiated by a Member or a Graduate Student
Member
• Multiple Societies (e.g. CIS/CS) in one Chapter
• Multiple Sections (e.g. Seoul/Daejeon) in one Chapter
• Minimum requirements to receive annual grant
– Must organise 2 Technical events per year
– Must maintain 10 members

12. Chapter Chairs and Officers
• Most important volunteers
• Direct contact with members
• Organize events
• Manage Budget (or through the IEEE Section)
• Graduate Student Member and Higher
• Communicates with
– Local IEEE Section
– IEEE CIS Chapters Subcommittee

13. IEEE CIS Student Branch Chapters
• Part of a Student Branch
• Established by petition of at least 6 IEEE CIS student members
• Chair is ex-officio member of the SB ExCom (Training)
• Organize competitions, events, talks and workshops of interest to
students
• Great for the CV, demonstration of leadership skills together with
strong scientific/technical interest
• At least 5 members, 2 Technical events: $1 Rebate/ member
• Collaborates with
– Student Branch
– Local Chapter (if it exists) and the local Section
http://sites.ieee.org/mga-sac/
http://www.ieeer8.org/wp-content/uploads/2012/09/IEEESBChapters.pdf

14. Annual Rebate
• US$200 for each chapter meeting minimum
requirements:
– Maintain a membership of not fewer than ten
(10) members other than students.
– Hold and report not less than two meetings in
the technical category per year.
• All chapters reporting 6+ meetings of a
technical nature shall receive an additional
US$75.
http://www.ieee.org/societies_communities/geo_activities/required_reporting/rebate_schedule.html

15. Statistics
• 100 Chapters (20 Joint-Chapters) & 19
Student Branch Chapters
• 400 Technical Events organized in 2015
– events in 2014 (290 Technical)
– 326 events in 2013 (296 Technical)
• ~40 people per event attendance
• 66% of IEEE CIS Members are linked with
IEEE CIS Chapters

16. IEEE CIS CHAPTERS
SUBCOMMITTEE

17. Chapters Subcommittee
• Provide assistance in setting up
Chapters/Student Chapters
• Promote Chapter activities
• Prepare/organize training activities
• Monitor Chapters if they are active, and assist
when these risk to become inactive
Feel free to contact our 2016 Subcommittee:
Demetrios Eliades: demetrios.g.eliades@ieee.org
https://ieee-collabratec.ieee.org/app/privategroups/811

18. Chapters 2016 Subcommittee
• Demetrios Eliades, Cyprus
• Mohamed Ben Halima, Tunisia
• Nishchal K. Verma, India
• Min Jiang, China
• Habib M. Kammoun, Tunisia
• Cristian Rodriguez Rivero, Argentina
• Abdul Quaiyum Ansari, India
• Bernadette Bouchon-Meunier, France
• Bijaya Ketan Panigrahi, India
• Michalis Michaelides, Cyprus
Comprised of past/current IEEE CIS Chapter Chairs and active volunteers

19. CASE STUDY:
IEEE CIS MADRAS CHAPTER
Prof. Kumarappan, Chair

20. Key points
• In 2015:
– 118 Members (almost doubled its members
since 2014)
– 35 Events of which 12 technical (in 2014 it
organized 10 events of which 2 technical)
– Assisted in creating 5 Student Chapters in the
section

21. AWARDS

22. IEEE CIS Awards
• Outstanding Chapter Award
– USD $2000
– Judged based on activities related to the
technical and scientific events, dissemination
activities, member recruitment and retention
– Send detailed documentation of activities + 5
references max.
– Deadline: April 30

23. EVENT SPONSORSHIP

24. Distinguished Lecturer Program
• Invite an IEEE CIS Distinguished Lecturer to give
a talk
• IEEE CIS covers travel expenses (max $1500)
• Local organizes cover hosting costs
• Apply now! 1-3 lectures left!
• Contact DL, discuss availability, apply
– Deadline: July 30
• Also: Nominate a DL from your chapter
– Deadline: August 31
• Can be combined with other initiatives (Summer
Schools etc)

25. Jim Bezdek at your chapter!

26. Summer/Winter School
• Lecture, seminars, discussions, visits
• For senior undergraduate, graduate, post-doc and
researchers working in CI
• 3-4 summer schools per year, 3-7 days
• $3,000-6,000. Can be combined with DLP
• Funding through Travel contribution to participants and
awards to lectures.
• Local organizers need to partially support.
• Summer/Winter School
• In 2016 we can fund 2 more Winter Schools
http://cis.ieee.org/summer-schools.html
http://cis.ieee.org/images/files/Documents/SS_CFP_2016s.pdf
http://cis.ieee.org/images/files/Documents/SS_proposal_template.docx

27. Summer Schools

28. COMPETITIONS

29. Webinars
• Nominate your member to give an on-line webinar
• Organize public screenings events
• Webinar competition “Computational Intelligence for
Smart Cites, Internet of Things and Big Data
– Abstract
– Webinar
– Prize: 1000 USD cash prize to be distributed among
three winners.
• Important dates:
– Call for submissions released on 14th June 2016.
– Deadline for stage 1: 10th August 2016.
– Deadline for stage 2: 10th September 2016.
– Notification: October 2016. http://cis.ieee.org/webinars.html

30. STUDENTS

31. Awards
• Outstanding PhD Dissertation Award
– USD $2000
• Graduate Student Research Grants
– 3-5 per year
– USD $1000-4000
– Travel to any location to conduct research!
• Conference Travel Grants for students
– $400-800 (this year 72K)
– http://cis.ieee.org/upcoming-conferences.html

32. EDUCATIONAL MATERIAL

33. Tutorial Material
• Pre-College Activities
• Tutorials/Teaching material suitable for
students and the general public
– Introduction to Fuzzy Logic
– Introduction to Artificial Neural Networks
– Introduction to Evolutionary Computation
– Interactive Demos
http://fuzzylogic.byethost9.com/

34. Game Competitions
• Game Lab
• Organize training workshops
• Organize local competitions
• Participate in international competitions
– Ms. PacMan
– Car Racing
– General Video Game AI Competition
– …

35. CULTIVATING YOUR
NETWORK

36. Senior Member Recognition
• Chapters can support their members to be
elevated as Senior Members
• 10 year professional experience
• 5 year significant performance
• 3 references

37. Industrial/Academic Networking
• Identify local companies and key persons
working in industries related to
Computational Intelligence
• Identify local academics working on
Computational Intelligence
• Contact and meet key people
• Create collaboration networks
http://cis.ieee.org/industry-liaison.html

38. Volunteers
• Cultivate the next leaders
• No discrimination in gender or otherwise
• Change chair every 2 years
• Boost CV (did we say that already?)

39. Membership Promotion
• Call for proposals on Membership Promotion
Activities from Chapters
• New Initiative
• The IEEE CIS will provide financial contribution
of $200 to $400USD to support (or partial
support) IEEE CIS Chapter initiatives for
promoting IEEE CIS membership.
• Can be combined with DLP
• July 2015 to November 2015
http://cis.ieee.org/component/content/article/17-e-newsletter-news-a-announcements/514-call-for-
proposals-on-membership-promotion-activities-from-chapters.html

40. FAQ

41. Good Practices
• Establish communication with local IEEE Sections
– Create budget and plan of activities beginning of year
– Submit activities report
• Establish communication with local IEEE Student
Branches/Chapters
– Students are active, and know how to organize engaging events.
Talk to them.
– Organize joint events!
• Collaborate with academics and establish communication.
They can propose events which can be technically co-
sponsored by the Chapter.
– Beneficial, people in the field know what others are doing

42. Technical Co-sponsor
• It is not directly implied that Chapters can be Technical Co-sponsors
to any conference.
• Chapters may not use the IEEE CIS logo without the official approval
of the society.
• In some cases, depending on the country, the Section and its legal
framework, it may be possible for a Chapter to become a technical
co-sponsor to a conference.
• All Chapters who wish to become technical co-sponsors, should
contact the IEEE CIS Conference VP, to clarify their situation.
• A financial contribution may be requested for technical co-
sponsorships
• Chapter can become non-sponsor partners (see IEEE regulations)
For IEEE CIS Conferences: http://cis.ieee.org/conferences.html
IEEE Regulations: https://www.ieee.org/conferences_events/conferences/organizers/conference_sponsorship.html

43. REPORTING

44. Meeting Reports
https://meetings.vtools.ieee.org

45. Officer Reporting
https://officers.vtools.ieee.org

46. SAMIEEE
• Prepared templates for Chapters to use
https://analytics.ieee.org/analytics/
To find the queries:
• Catalog
• Shared Folders
• IEEE Volunteer Queries
• Technical Activities
• CIS

47. IEEE vTools Tutorials
• Schedule a meeting – Training Intro (PPT) (PDF)
• Find, Edit, Cancel, and Delete an Existing Meeting (PPT) (PDF)
• Using existing Meeting as a template in creating a new Meeting
Notice (PPT) (PDF)
• Registration functionality and Meeting Statistics (PPT) (PDF)
• Creating Menu Tag and Name Tags (PPT) (PDF)
• Creating and Searching L31 Reports (PPT) (PDF)
• How to automatically fill in fields in similar L31 reports (PPT) (PDF)
• Payment Functionality and Pricing Levels (PPT) (PDF)
• Meeting Notice feeds and iCal Functionality (PPT) (PDF)
• Finding a meeting in vTools and MyIEEE (PPT) (PDF)

48. THANKS