This document discusses how digital signatures can help make a SharePoint project successful. It notes that digital signatures can make users, managers, IT, and executives happy by improving business processes, increasing adoption of SharePoint, saving money, and speeding up the organization. The document promotes a company called CoSign and their digital signature products, explaining how CoSign integrates with SharePoint and can provide benefits such as faster time to ROI through digitizing paper-based processes.

1. Digital Signatures, Your Most
Successful SharePoint Project
Larry Kluger
Sr Marketing Manager, Integrations
larryk@arx.com
AIIM Blog: kluger.com/aiim
Download: www.slideshare.net/digitalsignature

2. Let’s do a poll!
SP Adoption
is an issue?
Yes
No

3. SP On-prem
SP Online
Hybrid now

4. Workflow:
SP Designer
K2
Nintex
Visual Studio
No workflow
yet

5. Digitally Signed Excel file
Any change invalidates
signature
Better than freezing by
printing. Auditable.
Still an Excel file.
Native support by
Excel

6. BLUF: Your most successful SharePoint Project
Happy users
Happy managers:
Better understanding
of their business processes
Happy IT: More adoption,
Expand quality use of
SharePoint
Happy Execs: save money, speed the organization

7. Digital Disruption
“The barriers to entry in your market just
vanished.
Unexpected competitors are swarming in.
Are you ready?
Disrupt yourself now.”
—Forrester Research

8. Digital Disruption
10 times faster at a tenth of the cost

9. Faster, Better, Cheaper
 SharePoint
 Workflow
 CoSign Digital Signatures

10.  Open standards
 Verify with free
Adobe Reader,
Word, etc
Digital Signatures: faster, better, cheaper

11. Low grade “Electronic” signatures

12. (Nicholas Leeson
vs Barings Bank)

13. Office 365 Signing demo
Update a letter using Word Online
Sign from Office 365 / SharePoint Online
Verify the signature from desktop Word

14. Digital Signatures are the highest grade of
Electronic signature
Digital Signatures guarantee the Three “I”s…
Identity: ID is imbedded in the signed document
Intent: Non-repudiation
Integrity: Any change invalidates signatures
Signature Verified
Document changed!
x +Document hash code Private Key Digital ID X.509 Cert
Encryption

15. Uniform Electronic Transactions Act (UETA)
Electronic Signatures in Global and National Commerce Act (ESIGN), 2000
2014 EU ‘Electronic Identification and Trust Services for Electronic
Transactions in the Internal Market’ (eIDAS) regulation
NIST Digital Signature Standard
FDA CFR 21 part 11
Electronic signature regulations
EU Common Criteria EAL4+ certification
Can you use CoSign digital signatures? Yes!

16. Digital Transformation Part 1
• Documents organized with
meta-data, not just folder names

17. Digital Transformation Part 2
• Workflow to manage
business processes
and provide statistics

18. Digital Transformation Part 3
• Digital Signatures
complete your digital
transformation
• Online, signed,
original documents

19. Benefits
No more signed
paper originals

20. Hard benefits: save time & printing, scanning, filing,
mailing. Auditable. Secure.
Soft benefits: “Why didn’t we switch to digital
signatures sooner?” Employee, customer and
partner delight.
Benefits

21. More Benefits: Visit your records department
“We’ll be saving $300K per year”

22. The Analysts agree…
“Enterprise architects should include
e-signatures as part of an overall ECM and
BPM strategy… a foundational technology
along with records management, eDiscovery,
and other content services.”
“Dramatic savings, successful implementation,
no legal challenges”
Source: The Forrester Wave™: E-Signatures, Q2 2013

23. xx% of digital signature projects
reach ROI in 12 months or less
xx% of digital signature projects
reach ROI in 3 months or less

24. 81% of digital signature projects
reach ROI in 12 months or less
25% of digital signature projects
reach ROI in 3 months or less

25. Internal signers—signer works for the organization.
Partner signers—”Extranet” apps for trusted suppliers,
contractors, external staff Eg Vendors, DOT contractors, hospital
doctors.
Long term relationships with signers.
External signers—one-time or infrequent signers.
Eg customers, patients, clients, new hires who are
not yet in the corporate systems.
Internal, Partner & External Signers

26. “CoSign by ARX has the most advanced
digital signature capability in the field…easily
integrates with internal security and credential
management along with a strong central
administration”
Source: The Forrester Wave™: E-Signatures, Q2 2013

27. Digital Signatures are Independently Verifiable:
Recipients do not need CoSign
Proof of
document integrity
and valid signature
Proof of
signer identity
and intent

28. BYOD? Sure. Sign on any device, anywhere
Securely sign on any
device at the office,
at home, in the field

29. Connect CoSign digital signatures to anything
ECMs
Apps
Signature APIs

30. SharePoint 2013 support
Sign and verify documents, lists, and InfoPath forms
Full SharePoint Workflow
support
Office 365 / SharePoint
Online support
Full support for Hybrid
configurations

31. SharePoint Server workflow support
• CoSign signature tasks with
document preview
• WYSIWYG positioning and sizing of
signature fields
• Auto-sign actions
• Signature verification actions
• Signature field creation from text
anchors
• CoSign User Management
• SharePoint Designer
• K2
• Nintex Workflow
• Visual Studio Workflows

32. BLUF: Your most successful SharePoint Project
Happy users
Happy managers:
Better understanding
of their business processes
Happy IT: More adoption,
Expand quality use of
SharePoint
Happy Execs: save money, speed the organization

33. More info, free trial:
www.arx.com/sharepoint
Photo credits: Ana Rodríguez Carrington, Patrick
Goossens, www.audio-luci-store.it, Thomas Lillis IV,
MedillNSZ, Kevin Krejci, iamtheo, Mikhail Koninin,
Sam Churchill, Jens karlsson, Richard Foster
Visit us at booth 804