How to present effectively and enhance your public speaking skills

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PRESENTATION
TECHNIQUE

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PRESENTATION
technique ...
.. Is how to deliver
what you have
prepared
effectively...

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…because how
you say
something is just
as important as
what you say

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TALK CONTENT
Prepare for presentation
2
3
4
1
Apply communication skills
Use of visual aids
Handle Questions & Answers

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“When you fail to
prepare…
PREPARE FOR
... PRESENTATION
1
...You prepare to fail”

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Prepare for
success
1.Determine purpose:
 to persuade or sell
 to teach
 to stimulate thoughts
 to inform
 to entertain

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Prepare for success
2. Audience analysis:
 whom am I speaking to?
 how many?
 what are their expectations?
 what do I want them to know

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3. CONTENT
 - brief but comprehensive
 - enjoyable
 - no overload
 - keep time
PREPARE FOR
SUCCESS

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High
Concentration
level
Low
2 Hours
20 mins
CONCENTRATION CURVE

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…CONTENT
- State main points
- Support points given
- Structured content
( unstructured, rambling
talks difficult to follow -
easily forgotten)
PREPARE FOR
SUCCESS

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 Project right image
 Look confident
 Feel comfortable
4. ORGANISE
SELF…
dress for the occasion
Prepare for
success

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…Organise Self
(con’t)
Rehearse presentation
Handouts - when to distribute
- enough copies
Use cue cards for notes

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Prepare for
success
Arrive early and check room:
• Sitting arrangement
• Lighting
• PA system
• Temperature
5. Organise…THE PLACE

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Organising…
...THE
PLACE
 Extra bulb for LCD, marker
pens, flip charts and stand,
papers and pen
 Panadol, lozenges, safety
pins, a spare pair of glasses
 Water

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Apply…
Communication skills
during presentation
to enhance impact
2

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 Language clear and appropriate
 Posture - natural, don’t lean
- don’t block screen
 Move nearer to audience
- lessen barriers
DELIVERING ...
THE PRESENTATION

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 Speak - not read
 Breathe and relax
 Use pauses effectively-
to get attention
DELIVERING the presentation

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Maintain eye contact
 To build rapport and help speaker relax
 Don’t just look - see your audience
 Focus on one person at a time
in different parts of the room
 Maintain 1-3 seconds per person

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 Sensitive to non verbal
messages
 Summarise - key
areas
 Avoid gestures
DELIVERING ...
THE PRESENTATION

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Hands in
pocket
Arms
crossed
Hands at
hips
GESTURES
-to be avoided

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DELIVERING ...
THE PRESENTATION
Principles:
Tell them what you’re going to
tell them – introduction
Tell them -the content
Tell them what you told them -
the conclusion
1
2
3

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Develop the
Introduction
Capture audience’s
attention and interest:
 Anecdote
 Humour
 Rhetoric Question
 Shocking statement
1

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 Introduce topic clearly
 Relate topic to audience
 Provide preview/ background
information on topic
 Establish credibility of
Speaker
Develop the Introduction
1

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Tell Them
by Using Your
Voice
1. Be enthusiastic
2. Avoid monotone
3. Avoid talking too fast
4. Volume/tone
2

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Tell them what
you told them
Develop the conclusion
 Prepare audience for ending
 Relate back to your objectives
 Vivid ending
3

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Coordinate audio with
visual
- give message maximum
impact
- audience hear and see
Visual Aids
3

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VERBAL COMMUNICATION
… contribution to total message
Verbal ( Words) -
7%
Vocal ( tone of voice) -
38%
Visual -
55%

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Visual Aids
Maximum of 36 words
per transparency
Rule of thumb:
- 6 words per line
- 6 lines per page
- Use key words

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Remember - visuals are
aids, you’re the speaker
Don’t let your AVA upstage
you!

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The projector
2. Focus whole image to fill screen
3. Don’t obstruct view
- place on low stand/trolley
- project overhead
1. Get to know your projector

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The screen
3. Don’t show blank screen
2. Correct distance - the further
the screen-the more distortion
1. Best placed at angle
4. Switch off OHP during
discussion

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Speaker
competing with
AVA
Visual Aids
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Visual Aids
Speaker
center stage

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Tips on use of pointers
1. Hold pointer in hand nearest
screen
2. Don’t play with the pointer
3. Use sparingly- for quick visual
reference only
4. Don’t leave on OHP
5. Don’t use finger!

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Questions And
Answers
1. Encourage and prepare
for questions
4
2. Listen carefully to question
3. Give your attention to
person speaking
4. Pause 2 to 3 seconds
before answering

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5. Repeat the question
6. Maintain your style -keep
cool - even if you have no
answers
7. Involve audience in your
answer
Questions And
Answers
4

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Suggestion for Final
Presentation
1. Introduction
Project title
Bubble chart - Problem statement
Study Objectives
2. Methodology-flow chart
Study type, definition of terms,
Sample and sampling,
Data collection techniques
3. Project management
Gantt Chart
Conclusion
5 minutes
5 minutes
1 minute

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Tips for reducing anxiety
1. Organise
2. Visualise
3. Practise
4. Breathe
5. Focus on relaxing
6. Release tension
7. Move
8. Eye contact

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How to acquire
presentation
excellence?
1. Learn the basics
2. Practice constantly

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Summary
To deliver presentations
effectively:
1. Organise your presentation
2. Apply communication skills
3. Use AVA to complement what
you say
4. Encourage questions

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Remember!
Be prepared
Be clear
Be simple
Be vivid
Be natural