eFACiLiTY Visitor Management System


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Web based Visitor Management Software System helps Visitor Registration, Visitor Pass Issue, Visitor Badge Issue, Contractor Pass Issue and Visitor Movement Tracking

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eFACiLiTY Visitor Management System

  1. 1. Introduction eFACiLiTY  is a modular facilities management system  allows day-to-day management of the processes  automates operations  provides a management dashboard for critical analysis  enables enterprise wide control in the most intelligent and efficient way
  2. 2. Modules
  3. 3. Multi Site Multi Organization Concept  Site wise concept for multiple sites implementation using a central server  Facility managers being able to view any location data quickly by selecting the location/Site on top  User privileges can be set defining the sites to be viewed and restricted to each every user and in each and every site.
  4. 4. Visitor Management System  The security requirements of large organizations and infrastructure are challenging and growing increasingly.  Visitors should be screened, registered, signed in quickly and allowed to visit only the relevant areas via integration with access control devices.  These challenges are managed efficiently by eFACiLiTY’s Visitor Management system
  5. 5.  Online requests for appointment  Appointment approval and rejections  Pre-registration of groups and individuals  Email notifications on requests, approvals and rejections  Today's appointments and expected visitors  Visitor self sign-in using touch screen kiosks & Visitor sign-out  Business card scanning for speedy registrations  Visitor history tracking & Blacklisting of visitors  Visitor photo capture & Visitor signature capture  Smartcards / e-Passports integration  Items carried in/out scanning  Visitor / contractor badge / pass printing  Visitor / contractor badge designer & Gate pass printing  Returnable items tracking  MS Exchange / MS Outlook integration for appointments calendar  Access control system / Turnstile gates integration  Central implementation to monitor sites across geographies Visitor Management Features
  6. 6. Appointment Request  Visitors can request for appointments using a simple request form that can be displayed in the company website / portal online  Name, Organization, Purpose visit, Phone/Email of the visitor is captured  The person from whom they are requesting for the appointment, appointment date / time is captured  The details are emailed to the host for confirmation Appointment Request via Company’s website Visitor Visits Company Website Clicks on a Web link in the website Visitor fills in the request form
  7. 7. Appointment Request Screen
  8. 8. Accept / Reject Appointment  The host on receiving the email can click on the link to open the appointment request  The host can change the appointment date/time, Accept / Reject, Add remarks / instructions to the security / receptionist  Once Accepted, the user will be pre-registered automatically Appointment Accept / Reject by Host Host gets alert on registration via Mail & SMS Logs in to VMS Application Accepts Rejects the requests
  9. 9. Appointment Accept/Reject Screen
  10. 10. Pre-register a Visitor  The host can also manually Pre-Register a Visitor based on a call/email appointment request from the visitor  Pre-registration can also be Cancelled anytime by the host Pre-registration by the Host Host fills in a pre-registration form on behalf of the Visitor Email/SMS Alert sent to acknowledge Visitor Shared with the Security Desk
  11. 11. Pre-register a Visitor Screen
  12. 12. Pre-register Recurrence Visits  Any pre-panned recurrence visits like visits for Training Programs, Temporary Deputation etc. can be registered using this option
  13. 13. Out of Office / Busy  Facilitating the host / staff to record the period during which he would want any appointment requests to be disallowed.  Displaying the reason for the non-availability of host / staff.  Prevents the visitor from getting registered his appointment on these days.
  14. 14. Visitor Sign-In – Pre Registered  Pre Registered Visitors can sign in quickly.  Details of Visitors all flashed immediately.  Instruction to the Receptionist is also given
  15. 15. Visitor Sign-In – First Time Visitor  Quick signing in  Scanning of Business card  Visitor Photo capture  Screen for Visitors to verify their data Visitor Sign In – First Time Visitor For Walk in/ appointment accepted/ pre-registered Visitors Security Guard fills the Sign in screen Visitor Badge and Gate Pass Issued
  16. 16. Visitor Sign-in Screen
  17. 17.  Items carried by Visitor are captured Items Carried Screen
  18. 18. Visitor Verification Screen  Display of visitor details in an add-on monitor  Visitors can verify their details
  19. 19.  By running a searching on the First name or any other detail, the full details of the visitor can be flashed from the History enabling quick registration  Purpose of visit and Host details only need to be captured.  Signing in becomes faster. Visitor Sign-In – From History
  20. 20.  “Visitor Sign-out” facilitates the user to close the visitor’s session by signing them out.  Visitor signs out with respect to their badge number  The items that are carried-out is checked against the ones carried-in and recorded Visitor Sign Out
  21. 21. Blacklisting Visitor Screen  Blacklisting of visitor  Reason for blacklisting
  22. 22. Contractor Badge Issue  The user register the contractor for a contract period signed with him  The Contactor Badge issued can be used for multiple entry and exits and will be valid until his contract period.
  23. 23. Host Location  The location information is linked with the staff profile to refer the host / staff’s location.  When the visitors sign in, the information such as “building / Site”, “Floor/Location” where the host is located can be identified.
  24. 24. Visitor Tracking  Visitor Management System readily integrates with Access Control Devices to track and locate the visitors.  Tracking the visitors for the current time or for the specified range of date / time  Visitor movement report
  25. 25. Email / SMS Alerts  Email Alerts • Alert to requester on appointment acceptance • Alert to requester on appointment rejection • Alert to visitors when they are pre-registered • Alert to pre-registered visitors if the appointment is cancelled • Alerts to host on Visitor arrival • Alerts to host after sign-in of the visitor  SMS Alerts • Alerts to host on Visitor arrival • Alerts to host after sign-in of the visitor
  26. 26. Email and SMS Template - Samples  Email Template  SMS Template
  27. 27.  Generation of the MIS Reports like • Appointment Request Register • Appointment Register • Visitors’ history • Visitors’ list • Visitors’ Movement • Visitors Count for the period • Black listed Visitors • Percentage of people without appointment • Number of visitors who signed out properly • Average time spent by a visitor (Properly signed out visitors) • Top frequency visitors • Top frequently visited hosts • Listing of Items carried by visitors • Listing all visitors not signed out  The reports can be printed and exported in to the formats like HTML, Excel and PDF. Reports Features
  28. 28. Dymo Label Writer 400 Microsoft 1.3 Mega Pixel Web Camera CardScan 700 Series Business Card Scanner Honeywell Barcode Scanner Ms 5145 Suggested Hardware
  29. 29.  Sample Visitor Badges  Visitor Badge Designer Visitor Badge
  30. 30.  Sample Gate Pass  Gate pass Designer Visitor Gate Pass
  31. 31.  Today’s appointments and expected visitors  Visitor movement tracking using Access Control  MS Exchange integration for appointments calendar  Access control system integration  Visitor Badge / Gate Pass Printing Other Features
  32. 32. Software Specifications  Microsoft’s .NET Framework  Browser based thin-client interface  Supports Oracle/MSSQL/MSSQL Express  Email, SMS, MMS Messaging  Cross browser compatible  Language of your choice  Supports MS Exchange, LDAP  Building Management Systems (BMS) Integration  Ready for integration with Microsoft Active Directory, Oracle Single Sign-on  PDA extension with Microsoft Pocket PC  Table, Field, Activity wise Audit Trail  Security Policy Management
  33. 33. Synergetic Partners Microsoft Gold Certified Partner (ISV)–Product Development Tridium Asia Pacific, Singapore Metronic Global Berhad, Malaysia & China Pinnacle Computer Systems Dubai, U.A.E.Wave Front, Japan Infocon Technology, Malaysia Global Trade S.A.R.L., Saudi Arabia Sequential IDS, Nigeria
  34. 34. eFACiLiTY End Users Intelligent Building Management System – Federal Government Buildings, Putrajaya, Malaysia Enterprise Facilities Management System Implementation – Ministry of Health, Kuwait Enterprise Facilities Management System Implementation – Tidel Park, Coimbatore, India Government eFACiLiTY - Enterprise Facility Booking System – Malaysian Communications And Multimedia Commission (MCMC), Malaysia Enterprise Facilities Management System Implementation – Ministry of Health, Bahrain Enterprise Facilities Management System Implementation – Saudi Arabia National Guard, Saudi Arabia
  35. 35. eFACiLiTY End Users Corporates Enterprise Visitor Management System – Japan Tobacco International, Malaysia Enterprise Facility Management System – British Aero Space, Saudi Arabia Enterprise Facility Management System – Saudi Catering and Contracting, Saudi Arabia Enterprise Facilities Management System – Qatar Petroleum, Qatar Enterprise Facilities Management System – Sodexo, India Enterprise Facilities Management System – For Vodafone through Honeywell
  36. 36. eFACiLiTY End UserseFACiLiTY End Users Corporates Enterprise Facilities Management System – Trade Coast, Australia Enterprise Facility Management System – Alghanim Industries, Kuwait Enterprise Facilities Management System – Embassy Services Private Limited, India Enterprise Facilities Management System – Airmaster, Australia Enterprise Facilities Management System – Millennium Hilton, Bangkok
  37. 37. eFACiLiTY End Users Corporates eFACiLiTY Module Implementation – Prestige IT Park, India eFACiLiTY - Enterprise Facility Management System – CoreLogic, India eFACiLiTY – Enterprise Facility Management System – Wadhwa Group, India eFACiLiTY – Enterprise Facility Management System – Egypt, UAE, Saudi Arabia, India eFACiLiTY – Enterprise Facility Management System – Pacific Controls, UAE
  38. 38. Corporates eFACiLiTY – Enterprise Facility Management System – Albhukary, Malayasia Tenant Billing System – GVK Mall, India Tenant Billing System – Value Mall, India Enterprise Facilities Management System Implementation – Sheraton Darling Harbor, Sydney, Australia Facility Booking System – DiGi, Malaysia eFACiLiTY End Users
  39. 39. eFACiLiTY End Users Corporates eFACiLiTY – Enterprise Facilities Management System – Saudi Arabian Trading & Construction Co. (SATCO), Saudi Arabia eFACiLiTY – Enterprise Facilities Management System – Godrej Properties, India eFACiLiTY – Enterprise Facilities Management System – CRISIL Limited, India eFACiLiTY – Enterprise Visitor Management System – Electronic Card Services Ltd, Kenya eFACiLiTY – Enterprise Facilities Management System – For Societe Generale via CBRE South Asia Pvt. Ltd eFACiLiTY – Enterprise Facilities Management System –GPX (India) Private Limited, India
  40. 40. SIERRA ODC Private Limited  Founded in 1998  Based in Coimbatore, INDIA  Providing Software Development & Support Services  150+ Strong workforce  Clients and Outsourcing in Malaysia, USA, UK, Middle East and Africa  Satisfied Multinational Clients  Microsoft Gold Certified Partner
  41. 41. Customs, Ports, Free Trade Zone Affairs Automation Project – Kingdom of Bahrain Key Projects – Government Airport Automation, Cargo Management, Point of Sales Systems – Civil Aviation Authority, Uganda Farm Production System – Malaysian Agri Food Corporation, Malaysia Enterprise Facilities Management System Implementation – Ministry of Health, Bahrain Enterprise Facilities Management System Implementation – Saudi Arabia National Guard, Saudi Arabia
  42. 42. Enterprise Resource Planning Materials Management System Sales and Distribute Management Supply Chain Management Materials Management System Sales and Distribute Management Supply Chain Management Supply Chain Management CRM & Sales Force Automation System – South Asia SAP Integration & Online Reporting Application Key Projects – Fortune 500
  43. 43. Tobacco Leaf Information System – Malaysia Non Tobacco Material Warehouse Management – Korea, Malaysia Asia Sales Information System – Singapore Global Labelling Application – Global Incident Report Tools – Global Fleet Management System – Malaysia Virtual Application Portal – Global Account Database Manager – Vietnam Know Your Customer – Global Global Regulatory Overview – Global Account Database Manager – Philippines Test Tracking Tool – Global Global Freight Tool – Global Routing Engine – Global Scoring Engine – Global Production Tracking & Performance System – Global GSA Stop Card Reports Development – Global Global Freight Tool - PPO Integration – Global Competitive Intelligence Portal – Italy, Spain, France, Benelux Key Projects – Fortune 500
  44. 44. Secure FTP Application – India B2B Integration – India Warehouse Occupancy Analysis System – India Enterprise Facilities Management System – Malaysia Energy Dashboard Development – India Energy Visualization and Analysis Product Development and Continuance – Australia Key Projects – Fortune 500 Lenova India Reporting Solution – Singapore Service Parts Management System - India Management of Change (MOC) - Malaysia Enterprise Maintenance Management System – YUM Group, India
  45. 45. Key Projects – Other Corporates B2C Shopping Mall with Order Processing – Canada Jobs / Recruitment Portal – Utusan Group, Malaysia SMS News Portal – Utusan, Malaysia Contracts Closeout Data Administration System – USA
  46. 46. Enterprise Resource Planning – VIP Group, India Key Projects – Other Corporates Silver light based Simple Business Accounting System – Osborne Charles Group, USA Warehouse Management for Automated Storage and Retrieval System (ASRS) – ER Mekatron Sdn. Bhd., Malaysia Aircraft and Ground Support Equipment Maintenance Management – IndiGO Airlines, India Enterprise Facility Management System – For Nitesh Residency via Carrier Race Technologies Pvt Ltd, India
  47. 47. Key Clients & End Users
  48. 48. Key Clients & End Users
  49. 49. w w w . s i e r r a t e c . c o m SIERRA ODC Private Limited Thank You! For more information please contact us at info@sierratec.com INDIA SIERRA ODC Private Limited 188/1,Varadharaja Layout-1 PN Palayam Road, Ganapathy, Coimbatore - 641 006. Tel: +91-422-2567596 Fax: +91-422-2567445 USA/Canada +1 408 239 4819 USA SIERRA Infosys Inc. 6001 Savoy Dr, Suite 210, Houston TX 77036, Tel: +1-713-747-9693 Fax: +1-509-351-6682 MALAYSIA SIERRA ODC (M) SDN. BHD. 96-1, Biz Avenue, 2, Neo Cyber Lingkaran Cyber Point Barat 63000, Cyberjaya, Selangor, Malaysia Tel: +603-8320-2080 Fax:+603-8320-2082 SINGAPORE SIERRA ODC (S) Pte. Ltd. #20, Cecil Street, #14-01, Equity Plaza Singapore 049705 Tel: +65 97334623