SlideShare a Scribd company logo
1 of 61
Download to read offline
A PROJECT REPORT
                             ON



 Enhancing Customer Experience to Address
 Business Imperatives through efficient TOMS

                            FOR

                 ACADEMIC RESEARCH

                 UNDER THE GUIDANCE OF


                       Dr. Tripti Dhote
                     Faculty (Marketing)


            TOWARDS PARTIAL FULFILLMENT OF

          THE REQUIREMENTS FOR THE AWARD OF

MASTER IN BUSINESS ADMINISTARTION IN TELECOM MANAGEMENT



                       SUBMITTED BY

                  ABHISHEK PARDESHI
                     MANOJ MOHITE
                      SATHYA IYER
                SHAILENDRA SHANKAR
                      RICHA BHATIA


          Symbiosis Institute of Telecom Management

                          Pune 412115
                    MBA TM (Batch 2011-13)
Research Project: Enhancing CE to address Business Imperatives through
                              Efficient TOMS


                       CERTIFICATE
                This is to certify that project titled

    Enhancing Customer Experience to address Business
            Imperatives through efficient TOMS

                      Is a bonafide work carried out by




                         ABHISHEK PARDESHI
                            MANOJ MOHITE
                              SATHYA IYER
                       SHAILENDRA SHANKAR
                             RICHA BHATIA


                      Under the guidance of

                             Dr. Tripti Dhote

                           Faculty (Marketing)

                     Towards the partial fulfillment of

       Master of Business Administration in Telecom Management

                                (MBA -TM)

_________________                               _________________

    Director                                       Project Guide


      Symbiosis Institute of Telecom Management                     Page 2
Research Project: Enhancing CE to address Business Imperatives through
                               Efficient TOMS



                              ACKNOWLEDGEMENT


                        “All I'm armed with is research.”

                                     -- Mike Wallace

The 10 month research project as a part of curriculum at SITM lays a strong foundation
for aspiring managers like us not only by imparting quality, world class education but
also giving us an opportunity to get appropriate and worldwide exposure before we take
the actual step in.

We would like to express our gratitude to all those who gave us the knowledge and all
required support to complete this report.

We are deeply indebted to our mentor Dr. Tripti Dhote whose help, stimulating
suggestions, knowledge, experience and encouragement helped us in all the times of
study and analysis of the project in the pre and post research period.

We would like to thank respected Director Sir Prof. Sunil Patil, Dy. Director Sir Prof.
Prasanna Kulkarni and all the faculty members of SITM for sharing their extensive
knowledge and expertise to equip us with the knowledge and skills to take on the
research.

We would also like to thank Corporate Executives of Infosys, IBM, Amdocs and Tech
Mahindra, without whose valuable inputs this report was almost impossible.




03.01.2013




       Symbiosis Institute of Telecom Management                             Page 3
Research Project: Enhancing CE to address Business Imperatives through
                              Efficient TOMS

                                     ABSTRACT


The telecom sector is the ‘sunrise industry’ for India and faces intense competition due

to existence of many players. As we know ‘Customer is the King’ and there is hyper

competition between the CSP to serve this King. It’s high time for CSPs to differentiate

themselves and stop competing in terms of price and moves on to provide better quality

of service and enhanced customer experience.


In this project we are looking at the best practices that are being adopted and followed

by TOMS provider to develop Telecom order management solution. We are also

recommending a business framework that Telco’s should adopt while developing and

implementing TOMS. This framework will help Telcos to launch products with less turn-

around time, less time to market, less revenue leakage, better visibility of processes and

expenditure.




       Symbiosis Institute of Telecom Management                                Page 4
Research Project: Enhancing CE to address Business Imperatives through
                                Efficient TOMS

                                                         Contents

Title of the Project ........................................................................................................... 9
Objectives ..................................................................................................................... 10
Executive Summary ...................................................................................................... 11
Chapter- 1: INTRODUCTION ........................................................................................ 13
   1.1 Relevance and justification: ................................................................................. 14
   1.1.1 Telecom Order management Solutions a CSP perspective: ............................. 14
   1.1.2 The Business Imperatives to be addressed: ..................................................... 15
   1.1.3 TOMS provider perspective: ............................................................................. 16
   1.1.4 CEM: ................................................................................................................. 18
   1.1.5 LEVERAGE ORDER MANAGEMENT TO IMPROVE THE CUSTOMER
   EXPERIENCE:........................................................................................................... 20
   1.2 LITERATURE REVIEW ....................................................................................... 22
   1.3 Case Studies: ...................................................................................................... 29
   1.3.1 Bharti Airtel -Comverse ..................................................................................... 29
   1.3.2 TELEFONICA ................................................................................................... 30
   1.3.3 VODAFONE TIBCO .......................................................................................... 30
Chapter-2: Research Methodology ............................................................................... 33
   2.1 Data Source: ........................................................................................................ 34
   2.2 Research Approach: ............................................................................................ 35
   2.3 Research Instrument: .......................................................................................... 36
   2.3.1 Questionnaire: .................................................................................................. 36
   2.4 Sampling Plan:..................................................................................................... 37
   2.5 Contact Method: .................................................................................................. 37
Chapter-3: Limitation of the Research ........................................................................... 39
Chapter-4: Analysis and Findings ................................................................................. 42
   4.1 What are 3 most efficient capabilities provided by your TOMS? .......................... 43
   Finding & Inferences: ................................................................................................. 43
   4.2. What KPIs are considered while designing TOMS? ........................................... 44
   Findings and Inferences: ........................................................................................... 44
   4.3 Which standardizations does your TOMS adhere to? .......................................... 45
   Findings and Inferences: ........................................................................................... 45
   4.4 Which process of TOMS are major contributing factor which can hamper CEM? 46


          Symbiosis Institute of Telecom Management                                                                 Page 5
Research Project: Enhancing CE to address Business Imperatives through
                               Efficient TOMS

  Findings and Inferences: ........................................................................................... 46
  4.5 How is your organization coping up with the rapidly changing technology i.e. from
  2G,3G to 4G in terms of TOMS? ............................................................................... 47
  Findings and Inferences: ........................................................................................... 47
  4.6 .After implementation of TOMS for a telco, what have been the changes in the
  following parameters?................................................................................................ 48
  Findings and Inferences: ........................................................................................... 48
  4.7 What are the challenges faced by TOMS providers? .......................................... 49
  Findings and Inferences: ........................................................................................... 49
  4.8. Name few of your clients .................................................................................... 50
  4.9 Whether CRM is pre-integrated/in-built with your TOMS?If yes,then which CRM?
  ................................................................................................................................... 50
  Findings and Inferences: ........................................................................................... 50
Chapter -5: Recommendations ..................................................................................... 52
  Framework for developing TOMS to enhance Customer Experience for CSPs:........ 53
  5.1 CE Framework ..................................................................................................... 53
  5.1.1 Defining CE:...................................................................................................... 53
  5.1.2 Measuring CE: .................................................................................................. 54
  5.1.3 Improving CE: ................................................................................................... 54
  5.2 ‘TOMS Three Phase framework’ to improve CE: ................................................. 56
  5.2.1 Blueprinting: ...................................................................................................... 56
  5.2.2 Value Analysis: ................................................................................................. 57
  5.2.3 Realization: ....................................................................................................... 58
  References…………………………………………………………………………………..61




         Symbiosis Institute of Telecom Management                                                                      Page 6
Research Project: Enhancing CE to address Business Imperatives through
                                Efficient TOMS

                                                    List of Figures
Figure 1 : Layers of CE ................................................................................................. 18
Figure 2: Frost & Sullivan Research .............................................................................. 20
Figure 3: Infosys TOMS framework ............................................................................... 22
Figure 4: Order Fallout Management Views .................................................................. 23
Figure -5: Order Management Processes ..................................................................... 27
Figure -6: Frost & Sullivan Research 2009.................................................................... 27
Figure -7: Order Management Flow .............................................................................. 28
Figure 10: Dimension along which CE is to be measured ............................................. 55
Figure 11: TOMS 3 phase implementation Framework ................................................. 56
Figure 12: Value analysis example a gift from business centric to customer centric
approach ....................................................................................................................... 57
Figure 13: Steps in Value Analysis ................................................................................ 58
Figure 14: Steps in Realization ..................................................................................... 59
Figure 15: Example of business process analysis ......................................................... 60


                                                    List of Tables
Table 1: Capabilities provided by TOMS provider ......................................................... 43
Table 2: KPIs considered for TOMS .............................................................................. 44
Table 3: Standardizations followed while Designing TOMS .......................................... 45
Table 4: Processes in TOMS which hamper CE ........................................................... 46
Table 5: How TOMS coping-up with technology advancements ................................... 47
Table 6: Improvements observed at Telco side ............................................................. 48
Table 7: Challenges faced by TOMS provider ............................................................... 49
Table 8: Clients ............................................................................................................. 50
Table 9: CRM pre-integration ........................................................................................ 50




          Symbiosis Institute of Telecom Management                                                                 Page 7
Research Project: Enhancing CE to address Business Imperatives through
                                 Efficient TOMS

                        Nomenclature & Abbreviations


3G           Third-generation wireless cellular standard
4G           Fourth-generation wireless cellular standard
ARPU         Average revenue per user
B2B          Business to Business
CE           Customer experience/Consumer experience
CEM          Customer Experience Management
CRM          Customer Relationship Management
CSP          Communication Service Provider
CXM          Customer Experience Improvement
eTOM         Enhanced Telecom Operations Map
IT           Information Technology
KPI          Key performance indicator
NGOSS        New Generation operating system and software
OM           Order Management
SID          Shared Information Data
SOA          Service Oriented Architecture
TAM          Telecom Applications Map
TechM        Tech Mahindra
TOMS         Telecom Order Management Solution
TRAI         Telecom Regulatory Authority of India




        Symbiosis Institute of Telecom Management                    Page 8
Research Project: Enhancing CE to address Business Imperatives through
                            Efficient TOMS




                         Title of the Project

“Enhancing Customer Experience to address Business imperatives through
            efficient Telecom Order Management Solutions”




   Symbiosis Institute of Telecom Management                    Page 9
Research Project: Enhancing CE to address Business Imperatives through
                               Efficient TOMS

                                     Objectives

The objectives of the project are:
   i.     To understand and evaluate best practices in Customer Experience
          governance using TOMS and building a business case for Telco’s

   ii.    To Build a Framework for Telco’s to provide enhanced customer experience
          and to provide better visibility of the processes and rationalize
          expenditure in TOMS




         Symbiosis Institute of Telecom Management                       Page 10
Research Project: Enhancing CE to address Business Imperatives through
                              Efficient TOMS

                               Executive Summary

The basic objective of this research was to understand and evaluate best practices in
Customer Experience governance using TOMS and building a business case for Telco’s
and to Build a Framework for Telco’s to provide enhanced customer experience and to
provide better visibility of the processes and rationalize expenditure in TOMS.
Basically a market research was done with leading TOMS provider and analysis was
done to understand the best practices in TOMS to provide enhanced customer
experience. Based upon the research done and after identifying the best practices we
were able to develop a framework for Telco’s and create a business case for the same.
The research helped us to understand the basic capabilities TOMS provider provide in
TOMS; processes important to TOMS provider which hampers the CE the most in
TOMS; challenges faced by the TOMS with evolving technology, reducing product life
cycle; KPIs used by TOMS provider to evaluate CE; how is TOMS helping Telco’s to
provide customers with enhanced CE; standard TOMS provider follow while developing
TOMS.
Finally the research is concluded with a framework which can be used by Telco’s to
provide Enhanced CE to address various business imperatives like increasing
commoditization, decreasing ARPU, decreasing market share, etc. This could be done
with efficient TOMS.




       Symbiosis Institute of Telecom Management                            Page 11
Research Project: Enhancing CE to address Business Imperatives through
                            Efficient TOMS




   Symbiosis Institute of Telecom Management                    Page 12
Research Project: Enhancing CE to address Business Imperatives through
                            Efficient TOMS




                            Chapter- 1:

                          INTRODUCTION




   Symbiosis Institute of Telecom Management                    Page 13
Research Project: Enhancing CE to address Business Imperatives through
                               Efficient TOMS



1.1 Relevance and justification:


1.1.1 Telecom Order management Solutions a CSP perspective:

       Communications service providers around the world are migrating from a
product- centric approach towards a more customer-centric approach. They are
beginning to focus on using what they know about the customer to present products and
services that are not only highly relevant to the individual customer, but also timely in
nature. Tomorrow's market winners will be able to deliver an experience that is cross-
channel by design, allowing customers to shop or buy seamlessly and consistently
across multiple channels. The success of a company in delivering a customer-centric,
cross-channel experience depends on their ability to align their business processes
across multiple internal operational silos, and collaborate with multiple enterprises, from
content providers to supply chain partners to selling partners.

End-to-end order management (OM) systems are important investments because of the
impact of ordering on a company's operations. Inefficient OM systems lead to an
    i.     Increased order fallout rate,
    ii.    Slower time to market and
    iii.   Inferior customer experience.
 From offer creation, matching offers to customers, order capture and order generation,
through fulfillment across different channels and customer touch points to internal and
external fulfillment points, OM sits at the heart of service providers' transition to
customer-centricity.OM solutions must go beyond the current technical or functional
approach, and support a customer-centric approach

As ordering systems have evolved from dealing with single products to multiple,
converged products, the focus has been first on operations. But as competition
becomes increasingly intense, operational efficiency is no longer sufficient. To excel in a
world of competitive choices, service providers need to foster deep customer
relationships, and that means a different type of ordering process that regardless of
customer type, purchase channel and desired products, puts the customer at the center.
Next-gen OM solutions alone need tube able to leverage everything the service provider
knows in order to recommend the right products to the customer. Only then can it
provide complete and transparent visibility to the customer regarding the status of the
delivery of that order.

Communications service providers' OM systems are based on three fundamental
building blocks:
    i.     Sales OM,
    ii.    Service fulfillment OM and
    iii.   B2B collaboration OM.


       Symbiosis Institute of Telecom Management                                Page 14
Research Project: Enhancing CE to address Business Imperatives through
                               Efficient TOMS

In order for vendors to be able to provide end-to-end OM systems, it is critical for their
solutions to successfully bridge the gap among the three building blocks.

   i.      Sales OM solutions coordinate all processes associated with securing the
           customer's order from order capture until the order contract has been signed
           (for more complex enterprise orders). The sales OM solution automates the
           order capture process for various sales channels. It also has embedded
           workflow that routes the service order to the different departments that need
           to complete a particular task for that order contract. Retail lines of business
           will require more sophisticated OM solutions that integrate decisioning
           capabilities to present personalized offers for cross-sell and up-sell
           opportunities, resulting in higher-order conversion rates and truly seamless
           experience from lead to cash.

   ii.     Service fulfillment OM solutions coordinate the many operations and
           network related workflow tasks necessary to fulfill a customer service order.
           Provisioning OM has greater synergies with other network-facing OSSs.
           Critical tasks performed by service fulfillment OM solutions involve order
           decomposition and brokering, routing orders to locations, design and assign
           network circuits, network activation, etc.


   iii.    Supply-chain B2B OM solutions revolve around gaining real-time visibility
           into orders across divisions and supply networks, streamlining and lowering
           the cost of customer order fulfillment processes and accessing up-to-date
           product and inventory availability. Managing the workforce and technicians
           required to activate services, tracking inter-carrier service orders and number
           portability requests also must be handled by these OM systems.


1.1.2 The Business Imperatives to be addressed:

According to Gartner Group, about 2 to 5 percent of all services delivered by the world's
largest telecom providers are unbilled because of inefficient or misaligned processes.
Despite significant investments in new and upgraded solutions, order-to-cash processes
remain inefficient. In a hyper-competitive communications market, service providers'
business objectives are focused on critical business priorities, summarized as follows:

   i.      Increasing revenue and profitability; decreasing churn: Operators will
           look to launch a massive new set of offers, products and enabling
           technologies for more revenue streams. Personalization and rapid service
           delivery continue tube high on the priority list and are forcing providers to be
           more imaginative about how they bundle their products and services and
           explore new areas forsakes growth. In this context, the ability to intelligently
           cross-sell and up-sell to an existing customer base will be critical to this
           growth.


          Symbiosis Institute of Telecom Management                               Page 15
Research Project: Enhancing CE to address Business Imperatives through
                               Efficient TOMS

   ii.     Deliver contextual offers: Personalized offers based on customer
           preferences, transaction volumes, social networks and preferences, etc.,
           require a real-time decisioning engine as an integral part of an OM solution. A
           unified solution can help service providers make 1:1 contextual offers to every
           customer, improving acceptance rates, and improve fulfillment rates via
           straight-through processing.
   iii.    Reducing OPEX and limiting system complexity: To simplify enhancement
           and operational cost to support the change in demand, providers want to
           consolidate disparate BSS/OSS systems and eliminate the custom approach
           to provide core capabilities.
   iv.     Improving supply-chain B2B process management: Service providers'
           requirements revolve around gaining real-time visibility into orders across
           divisions and supply networks, streamlining and lowering the cost of order
           fulfillment processes and accessing up-to-date product and inventory
           availability.
   v.      Providing seamless cross-channel ordering: Next-gen OM solutions need
           to be able to handle cross-channel orders seamlessly and manage orders
           that start at one channel and complete at another, regardless if the channel is
           owned by the service provider. This functionality is critical for service
           providers that are dealing with well-informed, tech-savvy consumers that
           navigate across different channels and make purchases that involve
           numerous interactions across multiple channels and touch points. With the
           introduction of wireless and social channels, this has become progressively
           more complex, with shopping channels no longer restricted to just Web,
           stores and contact centers. However, many of these objectives cannot be met
           by operators because of fragmented and inefficient OM systems.

1.1.3 TOMS provider perspective:

Critical process inefficiencies that operators suffer and that can be traced back to
fragmented OM systems:

    i.      Bottlenecks around offer design and implementation: Service providers
            suffer from fragmented design processes across organizations and systems.
            This is compounded by the complexity of convergent services, creating
            inefficiency in the overall design process. It is very time-consuming to test
            new offers, as it is dependent on manual processes and needs coordination
            across disparate systems and organizations. Lack of reusability of existing
            workflows means that for every new offer, new orchestration plans must be
            created from scratch.
   ii.     Long order cycle time: Lack of end-to-end vision across the OM chain
           results in complexity in process management, inaccurate fulfillment time
           estimates and inability to effectively deal with in-flight orders. Lack of accurate
           data with regard to subscribers, service and resources means that providers
           have tremendous difficultly in creating complete and accurate orders,
           resulting in high order fallout. Common problems as a result of this include

          Symbiosis Institute of Telecom Management                                Page 16
Research Project: Enhancing CE to address Business Imperatives through
                              Efficient TOMS

           the inability of providers to decompose orders and provide orchestration plans
           for complex service bundles and lack of end-to-end visibility of the order
           delivery process. Manual processes or home grown systems with scalability
           issues will not be able to adequately handle the demand for services.
   iii.    Complex order configuration leading to margin erosion: Order
           configuration and quote generation rely on disconnected tools and time-
           consuming, error prone manual order entry without proper validation. This
           leads to a high number of order rejections, lost margins and decreased
           customer satisfaction.
   iv.     Lack of modern ordering system impedes introduction of selling models
           to drive new revenue: Service providers want to embrace new business
           models to increase market presence and drive new revenue. The most
           common new business model initiative is to expand into new sales channels,
           including new partner channels and customer self-service. However,
           limitations in their OM systems prohibit the use of these new channels.
   v.      Personalized approach to enterprise customers: Enterprise clients
           represent service providers' highest value customers due to the customization
           and complexity of their orders and strict service-level agreements (SLAs). Key
           performance indicators such as roundtrip provisioning timeframe, percent of
           rejected orders, account and service count mismatch between billing and
           provisioning systems are directly tied to SLAs that service providers must
           meet in order to avoid financial penalties.

Next-Gen OMS

From a technology standpoint, next-gen end-to-end OM solutions should be able to
tailor cross-sell and up-sell offers to each customer, perform multi-channel quote and
capture, be proficient in dealing with complex order fulfillment process and build on a
core communications foundation framework. Centralized product catalog encompasses
product and service and resource information that must be closely aligned with this end-
to-end OM solution.

Automated, intelligent exception handling is a critical aspect that can be handled
effectively by next-gen, BPM-based OM solutions. It helps orders to maintain
conformance with their dependencies and exception rules, which helps minimize
provisioning errors and eliminate inconsistencies. OM systems should have the
capability to build a knowledge base of common exceptions and create auto resolution
mechanisms that quickly resolve exceptions without customer impact. Proactive order
monitoring and auto-resolve capabilities help service providers
increase efficiency and reduce support costs. Service providers already have existing
legacy BSS/OSS systems in their environment.

Other key functionalities that next-gen OM solutions should be able to handle are:
    Provide integration with supply-chain processes
    Provide service-specific templates
    Support automated flow-through provisioning as well as manual events

          Symbiosis Institute of Telecom Management                            Page 17
Research Project: Enhancing CE to address Business Imperatives through
                               Efficient TOMS

      Allow real-time order visibility
      Have close alignment with business intelligence and reporting tools
      Atomic transaction support and ability to handle in-transit order changes
      Have a user-friendly graphical user interface (GUI) for order entry/negotiation
      Integrate with centralized, dynamic product catalog as the control point to
       increase flexibility and optimize product offerings
      Provide responsive interaction using fine-grained load balancing


1.1.4 CEM:

The TM Forum defines customer experience or consumer experience as, “The result of
the sum of observations, perceptions, thoughts and feelings arising from interactions
                                                               and relationships
                                                               between customers and
                                                               their service
                                                               provider(s).”


                                                                 “The discipline,
                                                                 methodology and/ or
                                                                 process used to
                                                                 comprehensively
                                                                 manage a customer’s
                                                                 cross channel exposure,
                                                                 interaction and
                                                                 transaction with a
                                                                 company, product,
                                                                 brand or service is
                                                                 called Customer
                                                                 Experience
                   Figure 1 : Layers of CE                       Management.”

                                                                Customer Experience
Management (CEM) has, over the last 6-8 years, become a major talking point in the
Telecom industry, as well as a number of other industries, including Financial Services,
Retail and even the Public Sector. The widespread focus that CEM has received in
Telecom from both the Communication Service Provider (CSP) and vendor
communities is, however, far from being homogeneous.

For some, CEM is a software/ technology-based solution; for others, it is a business
concept that is more about an organizational transformation process; for others it is a
re-invigoration (or, an extension) of CRM; and, for others, it is a passing vendor-driven
fad which will no doubt be superseded by another fad sooner or later. By and large,
however, the industry seems to understand what CSP meant to do for CSPs.CEM is


       Symbiosis Institute of Telecom Management                                Page 18
Research Project: Enhancing CE to address Business Imperatives through
                               Efficient TOMS

meant to: drive a greater level of customer-focus; engender operational efficiencies;
generate new revenue streams; and help maximize profits.

In the short term it is evident that, beyond creating a CEM strategy that aligns to
corporate, CSPs are looking to apply CEM to both operational (process) oriented issues
to seek efficiency gains and to revenue oriented opportunities, including ARPU
maximization and cross/up-selling of multiple services. In the mid/ long term, CSPs are
looking to tackle more strategic challenges and opportunities.

CEM is typically aligned to highly strategic objectives, including Churn Reduction and
Quality (of service) Improvement. This provides strong indications that most CSPs aim
to drive revenue through CEM. This expectation aligns with the belief that CEM is
integral to the long term survival of CSPs. Nonetheless, CSPs are also focused on the
fact that CEM can help drive down operational costs – though this is seen as a mid/
longer term objective, signaling that rationalization of process is only possible once an
individual CSP has amassed sufficient experience to reap the benefits of efficiency. Yet,
when outlining short and mid/ longer term development plans for CEM, most CSPs
focus the short term on process improvement and other operational aspects. This may
give an insight into a perceived time lag between effort and payback. CSPs will require
support to gain this experience; the starting point will be in determining how to best
leverage the full capabilities available through existing CEM implementations from other
organizations. CEM’s barriers (in relation to adoption, implementation and rollout – as
well as benefit realization) are related to the classic functional silos that CSPs are
structured in relation to. There are often competing objectives and misaligned measures
of performance between different departments, which creates friction. Organizationally,
this issue manifests itself horizontally and vertically (i.e. between departments and from
Executive to Operational leadership). This is a major development area and one in
which CSPs can work alongside vendors that have strong consulting capabilities to
capitalize on best practices – even from other industries where CEM has been
deployed. Despite the challenges and – as noted before – CEM initiatives have
flourished. These initiatives tend to be set up through the backing of a clear business
plan, business case and roadmap, with associated milestones and KPIs. Many of these
dedicated CEM initiatives are still in their infancy, to be found in the first 3 stages of
development:
     i.      Strategy,
     ii.    Design and
     iii.    Implementation.
In fact, some of these initiatives have literally gone live in the last 12 months. As such,
initiatives are typically still focused on certain domains, having prioritized where the
impact will be greater. Typically, these areas are front-end (customer-facing) domains,
particularly Customer Service (Contact Centre), Service Activation and Billing.

Frost & Sullivan survey 2009 conclusion on important processes which hampers
customer experience are as follows:



       Symbiosis Institute of Telecom Management                                 Page 19
Research Project: Enhancing CE to address Business Imperatives through
                              Efficient TOMS




                         Figure 2: Frost & Sullivan Research


1.1.5 LEVERAGE ORDER MANAGEMENT TO IMPROVE THE CUSTOMER

EXPERIENCE:

Communications Service Providers (CSPs) must fulfill orders on time and provide
efficient and cost-effective customer service. In addition, they need robust order
handling systems to ensure competitiveness. Infosys’ experts propose an integrated
approach to help CSPs address the challenges of order fallout management. A
structured methodology to resolve fallout issues reduces customer churn, enhances
satisfaction and improves the customer experience.


Customer satisfaction is increasingly contingent upon the customer experience at each
interaction, and a pivotal point is the ordering process. Companies that strive to deliver
a superior customer experience are doomed to fail if that process is slow and inefficient,
hinders customer decision making, or proves to be unreliable. The right order
management software can not only eliminate negative experiences, but also enable
your organization to successfully use the favorable customer experience as a
differentiator in a crowded and competitive marketplace.

Customer experience is important, especially in tough times. The world economy is
showing early signs of recovery, but businesses remain cautious given the continued
uncertainty in the timing and speed of the recovery. The past few quarters have been
extremely tough on companies across industries as revenues fell sharply, leading to

       Symbiosis Institute of Telecom Management                                Page 20
Research Project: Enhancing CE to address Business Imperatives through
                               Efficient TOMS

intense competition for every customer. The challenges companies faced in retaining
every customer have served as a reminder of the importance of the customer
experience, especially in a recession. With significant cuts in R & D outlays and
competitors willing to outdo each other in price and cost cuts, there is an opportunity for
companies to differentiate on customer experience.
Delivering a superior customer experience in a downturn is also important to build the
mind share that can lead to accelerated growth in the upturn. The ordering process is
crucial to improve the customer experience, but is often ignored. Many companies
attempting to offer a superior customer experience tend to focus on marketing and sales
activities leading up to the purchase and on service activities after the purchase.
Improving the ordering process to deliver a perfect order can support the marketing
message and eliminate unnecessary order inquiries and service requests, resulting in
significantly improved customer experience.




       Symbiosis Institute of Telecom Management                                 Page 21
Research Project: Enhancing CE to address Business Imperatives through
                              Efficient TOMS

1.2 LITERATURE REVIEW

Solutions and research for Order Management for telecom companies and its relevance
in Customer Experience Management has been carried out by companies like Infosys,
Huawei, Nokia Siemens, Frost and Sullivan etc.
A robust order management system is imperative for successful provisioning of
services. An efficient order fallout management system ensures that order failures are
detected and corrected early for prompt provisioning of customer service. Order fallout
occurs due to non-scalable systems, incomplete processes or inconsistent data.
Fallouts result in customer churn, degradation of service offerings and a diminished
customer experience. Order fallout management is a complex system involving multiple
components.
A typical framework for Order Fallout Management System can be shown as follows:




                         Figure 3: Infosys TOMS framework
Infosys has proposed an integrated approach to improve the order fallout process.
Different views are applied to address the issues in order fallout management since

       Symbiosis Institute of Telecom Management                              Page 22
Research Project: Enhancing CE to address Business Imperatives through
                              Efficient TOMS

stakeholders have diverse perspectives to resolve fallout issues. For instance, the
senior management may focus on increased cash flow at minimal cost while Customer
Service Representatives (CSRs) need a reliable system to provide efficient customer
service, irrespective of cost. A consolidated view enables CSPs to develop effective
solutions for issues related to order fallout.
Five perspectives/ views were proposed that must be considered before implementing a
new order fallout management system or modifying an existing system:

       Process view
       System view
       People view
       Data view
       Cost view




                       Figure 4: Order Fallout Management Views
   i.      Process View: The process view focuses on the processes to be applied to
           different types of fallout. A comparison with existing processes or a new
           process helps resolve issues more efficiently. CSPs must identify, define and

        Symbiosis Institute of Telecom Management                              Page 23
Research Project: Enhancing CE to address Business Imperatives through
                            Efficient TOMS

        review the processes to resolve order fallout issues. The processes must
        include:
             Proper methods to identify criticality of fallouts, i.e., orders requiring
                immediate resolution versus orders that are due at later date.
                Processes must be defined for stringent monitoring, tracking and
                resolution of exceptions.
             Well-defined methods to allocate work across different regions and
                types of order fallout. Proper definition of work centers enables
                allocation of work to the work center with the right skills and knowledge
                to handle the issue.
             Efficient communication methods such as chat queues and bridges to
                enable interaction between various teams to promptly resolve common
                issues and reduce communication overheads
             Work centers with the ability to manually orders in triage situations
             Efficient feedback mechanisms to solicit feedback from various
                stakeholders including CSRs
             Processes for the product management team to incorporate literature
                on new product bundle offers into the system
             Processes for development, maintenance, deployment, and release
                management
             Escalation procedures for various scenarios
ii.     People View: The people view equips the fallout management team with the
        right set of skills and equipment to handle order fallouts efficiently. It
        encompasses all people aspects, including how teams must be aligned along
        knowledge proficiency, aspirations and limitations, to utilize their strengths in
        the fallout handling process. The people view point can be gained by -
             Setting up integrated teams to enable the support team to collaborate
                with the application development team for prompt and accurate
                exception management
             Defining different levels of skills in order fallout to rectify orders
                depending on the complexity of exceptions. It optimizes work
                assignment to Subject Matter Experts (SMEs) to avoid cherry-picking
                by specialists.
             Identifying and deploying training mechanisms to create knowledge-
                enabled CSRs for increased customer satisfaction and efficient order
                entry. It also reduces inconsistent order entries in the system.
             Identifying the training needs of all stakeholders
iii.    Cost View: Adopting the cost view requires enhanced focus since it affects
        the overall profitability and success of an organization. A fallout management
        system must be implemented at a reasonable/ optimal cost. The tangible and
        intangible benefits must be considered while comparing the cost options of an
        implementation. For example, a particular order fallout improvement strategy
        may not be cost-effective but may yield long-term benefits to the organization.
        Management of order fallout is more expensive in the later stages of the order
        flow cycle.


       Symbiosis Institute of Telecom Management                              Page 24
Research Project: Enhancing CE to address Business Imperatives through
                              Efficient TOMS

Implementation steps for the cost view:

               Opt for right shoring to reduce the IT cost of fallout management
               Identify and train Tier 1 and Tier 2 teams to handle repetitive order
                exceptions. The teams can comprise resources with a lower skill set to
                minimize costs.
               Identify an expert team for tool generation to roll out quality tools promptly
                and reduce the cost of order fallouts.
Rules-based tools may be used when it is known that a bug will exist until the next
release. Tools help detect, diagnose and resolve system, application and data issues
promptly.
   iv.      System View: The system view helps build a mature system that can
            address the technical demands and the complex application landscape of IT
            organizations. It enables improvements in the overall order management
            system to enhance the order flow-through rate. The system view facilitates
            enhancements, technology upgrades and automation of processes, and
            improves reporting for better decision making.
The system view enables -

               Unified dashboard systems – Tier 1 through Tier 4 teams for customer
                service must have a unified view of applications to reduce Average
                Handling time (AHT) and promptly resolve issues.
               Intelligent automated systems – An intelligent system can automatically
                resolve repetitive exceptions. It can take fallouts from a provisioning
                system, automatically correct errors, and resubmit the order to the
                provisioning system for flow-through, eliminating the need for manual
                intervention. Infosys’ automated processes helped a CSP improve order
                processing and save US$ 3 million in a year.
               Rules-based engine – A sophisticated rules-based engine enables the
                system to address order fallout.
               Structured approach – Preventive design and analysis of fallout can be
                achieved during system development with a structured approach.
               Prioritization – Automation of common functions across work centers
                provides real-time information on work load and work distribution. It
                enables managers to prioritize work queues.


This integrated view to fallout management has been claimed to improved flow through
rate by 6% and increase average on-time delivery by 2%.
A study conducted by Frost and Sullivan on Customer Experience Management found
that the primary drivers for CEM adoption today relate to:

        Churn reduction
        Quality (of service)Improvement

         Symbiosis Institute of Telecom Management                                  Page 25
Research Project: Enhancing CE to address Business Imperatives through
                               Efficient TOMS

Other drivers included:

      Process improvement;
      Competitive differentiation and
      Ability to harness higher quality data.
Although CSPs will almost universally speak of the ultimate impact of CEM on corporate
profitability through its potential impact on both key levers, Revenue and Cost, they will
typically assert that in the short term, the focus is on Revenue Growth/ Enhancement.
The Cost Reduction potential of CEM is also widely acknowledged and, while objectives
like Churn Reduction would certainly also affect costs, CSPs think this second type of
benefit is most likely to be realized in the middle to long term. This view is based on the
notion that operational effectiveness – through CEM’s impact on processes – can only
be gained through experience and today, as stated earlier in this paper, CEM initiatives
are still in their early stages of development. Other important drivers for CEM adoption
are linked to issues such as competitive differentiation, which are largely seen as being
motivated by increasingly saturated and competitive markets, where price, coverage
and standard quality (will)no longer suffice. The next stage of competitive evolution, say
CSPs, relates to the ability to understand customers at a micro-segment (extended to
the individual) level. This level of insight would enable CSPs to both target customers
with completely customized offers and enable them to manage their relationships
through a detailed understanding of personal needs, preferences and expectations.
The key areas that are in-focus for CEM programs today are front- end, related directly
to the customer, including

      Customer activation
      Customer behavior
      Customer interaction
      Customer retention
      Customer Service initiatives
      Improved monitoring
      Network fault management
      Service provisioning
These areas clearly relate to the drivers for adoption (i.e. the objectives for having a
CEM initiative): churn reduction and quality (of service) improvement
Order management process in telecom industry is comprised of a number of sub-
processes. The best available documentation of these processes is provided in
Enhanced Telecom Operations Map (eTOM). Although processes related to order
management are well dispersed in the eTOM framework, yet fulfillment under
operations covers almost ninety percent of order management processes. Following is
an overview of critical order management processes’ mapping with respect to Enhanced
Telecom Operations Map (eTOM) framework:



       Symbiosis Institute of Telecom Management                                  Page 26
Research Project: Enhancing CE to address Business Imperatives through
                            Efficient TOMS




                Figure -5: Order Management Processes




                Figure -6: Frost & Sullivan Research 2009

   Symbiosis Institute of Telecom Management                    Page 27
Research Project: Enhancing CE to address Business Imperatives through
                                      Efficient TOMS

   From the above survey Frost & Sullivan concluded that important processes for CEM
   from operator’s point of view are:
       Customer Response Management
       Sales Activation and Order Handling
       Service Assurance
       Service Quality Management
       Provisioning
       Billing
       Contact Center
       Campaign Marketing
   The typical order management flow in OSS/BSS system is as follows:

  Customer contacts
  Call Center

                                                                                                                            Complete
                                                                                                                            Order

Market Product
& Customer                                          Customer Interface Management
                                 Clarification               Order                                                      Order
       Sales                                                                                                            Completition
       Request     Clarification Response        Proposal    Confirmed
                                                                                                                        Notification
                   Request                       Offered         Feasibility Request
                                                                                                 Order Handling
                               Selling                           Feasibility Assesment


Service                                                                                                    Service
                                                            Order Processing Requested        Design       Order
                                                                                              Solution     Initiated
                                                                                   Design
                                                                                              Response                  Service
                                                                                   Solution
                                                                                   Request                              Activated


                                                                  Service Configuration & Activation

                                   Resource                       Work
Resource                           Reservation                                                    Resource
                                                                  Order                           Activation
                                   Requested      Resource        Initiated   Resource
                                                                                                  Requested
                                                  Reservation                 Provisioning                      Resource
                                                  Confirmed                   Completed                         Activated

                                                                         Resource Provisioning


Supplier/Partner




                                           Figure -7: Order Management Flow




             Symbiosis Institute of Telecom Management                                                          Page 28
Research Project: Enhancing CE to address Business Imperatives through
                                  Efficient TOMS

1.3 Case Studies:


1.3.1 Bharti Airtel -Comverse

 i.       Problem statement.
              Airtel is largest Service provider in India & they needed single Enterprise
                wide billing system to support the acceleration of its post-paid mobile
                business i.e. they had decentralized billing system.

 ii.      Challenges faced :
             To integrate a cohesive approach that accords with state mandated
                centralization regulation. Another challenge was to ensure the operator’s
                long term self-sufficiency by building a model that would not rely on third
                party


 iii.     Solution and implementation:
              Implementation of billing & order management system and high quality
                customer service was a relatively straight forward element of a solution.
                Airtel has deployed Comverse Keenan billing & order management
                system to ensure high customer service &products, the operator is
                known for.
              Team from Comverse Keenan worked with Airtel team play an important
                role in coordinating numerous other strategic initiative, such as
                developing standard operating procedure, enhancing business process
                to optimize efficiency, providing best practice recommendations on
                revenue assurance & creating and implementing an overall architectural
                framework for its billing & order management infrastructure that will scale
                to support Airtel’s rapid growth over the coming years.

 iv.      Benefits after implementation:
          Comverse Keenan has made numerous enhancements to Airtel operation.
           Rating timeliness increased by 90%
           Zero billing delay environment
           Quick order time : 60% reduction from 12minutes to less than 5minutes to
            provision an order by streamlining online data management & reducing
            level of communication required
           Operational intelligence : Reduced the number of daily reports from 1300
            hard copy to just 83
           Improved cash flow & resource utilization




         Symbiosis Institute of Telecom Management                               Page 29
Research Project: Enhancing CE to address Business Imperatives through
                              Efficient TOMS

1.3.2 TELEFONICA

   i.         Problem statement:
                  Customers were having difficulty activating or upgrading broadband
                   service
                  Technical call centre was receiving an increasing number of calls
                  Increased level of field support for minor problem
                  Increasing OPEX due to increase in customers support services

   ii.        Solution and implementation :
                  Complete solution for broadband services deployment& support: motive
                   self-service motive customer service manager and motive home device
                   manager
                  Automated self-help tool with virtual assistance for activation support&
                   maintenance of broadband service with guided resolution of common
                   technical problems
                  Deliver broadband service intelligence to help desk personnel related to
                   PC and CPE configuration issue
  iii.       Benefits after implementation
                  Incoming call coming to call centre reduced to 60%
                  Faster first-call resolution of customer problem by help desk agent
                  Faster deployment complex services including triple play & fixed mobile
                   services
                  Improved ARPU & measurable OPEX
                  Easier management of CPE


1.3.3 VODAFONE TIBCO

   I.        Problem statement:

            After merger between Vodafone Australia and Hutchinson 3GAustrailia facing
             challenge of providing adequate scalability for future.
            In fast growing business, maintaining top notch customer service for
             increasing customer base requires smooth interaction between existing
             system & the scalability to ensure fast response times under any load.

   ii.       Solution and implementation :

            TIBCO Business Event manages real time service provisioning layer to
             agreed service level
            TIBCO Active Matrix Business works integrates over 20application and
             network system using network adapters.
            TIBCO Rendezvous manages communication between VHA’s technical order
             management system and other system


         Symbiosis Institute of Telecom Management                               Page 30
Research Project: Enhancing CE to address Business Imperatives through
                            Efficient TOMS

          TIBCO Enterprise messaging service provides core enterprise messaging
           and throttling layer.
          TIBCO administrator allows for end to end monitoring and management of the
           solution.

iii.       Benefits after implementation

          VHA’s new platform offer full redundancy and availability
          After 3’s launch of highly anticipated Smartphone, activation volume
           increased, Business Event comfortably handles the spike order traffic.
          Future application can tap into VHA’s backend services using service oriented
           architecture standards.




       Symbiosis Institute of Telecom Management                              Page 31
Research Project: Enhancing CE to address Business Imperatives through
                            Efficient TOMS




   Symbiosis Institute of Telecom Management                    Page 32
Research Project: Enhancing CE to address Business Imperatives through
                            Efficient TOMS




                      Chapter-2: Research
                          Methodology




   Symbiosis Institute of Telecom Management                    Page 33
Research Project: Enhancing CE to address Business Imperatives through
                              Efficient TOMS

2.1 Data Source:

In this project the data used was both primary data as well as secondary data and
conclusions & recommendations to the problem statement were made using the same
data.
Primary data: primary data was collected from four corporate people from 4 TOMS
provider: Infosys, IBM, Amdocs, TechM. A common questionnaire was made consisting
of open-ended questions for each of the stated entity and data was collected
Secondary Data: Secondary data was used for qualitative research for formulating the
questionnaire and listing down the parameters for achieving the objective stated.
Secondary data was obtained through various Telecom news websites, CSP websites,
TOMS provider website and many other telecom journals




      Symbiosis Institute of Telecom Management                            Page 34
Research Project: Enhancing CE to address Business Imperatives through
                              Efficient TOMS

2.2 Research Approach:




                         Define the research problem



                            Determining the data
                                requirement



                           Prepare the questionaire



                           Finding out the concern
                              people to fill the
                                questionanire



                            Acquiring Information



                         Compilation & Processing of
                               Data Collected



                           Interpretation of Result



                          Preparation of Result

                         Figure 8: Research Approach



      Symbiosis Institute of Telecom Management                   Page 35
Research Project: Enhancing CE to address Business Imperatives through
                              Efficient TOMS

2.3 Research Instrument:

Questionnaire was used as research instrument. Questionnaire were prepared by
qualitative research


2.3.1 Questionnaire:

Q.1: What are 3 most efficient capabilities provided by your TOMS?
Q.2: What KPIs are considered while designing TOMS?
Q.3: Which standardizations does your TOMS adhere to?
Q.4: Which process of TOMS are major contributing factor which can hamper CEM?
Q.5: How is your organization coping up with the rapidly changing technology i.e. from
2G,3G to 4G in terms of TOMS?
Q.6: After implementation of TOMS for a telco, what have been the changes in the
following parameters?
Q.7: What are the challenges faced by TOMS providers?
Q.8: Name few of your clients
Q.9: Whether CRM is pre-integrated/in-built with your TOMS?If yes,then which CRM?




       Symbiosis Institute of Telecom Management                             Page 36
Research Project: Enhancing CE to address Business Imperatives through
                              Efficient TOMS

2.4 Sampling Plan:

Target population: All TOMS provider
Sample Size: 4 TOMS provider:
Infosys , IBM, Tech Mahindra, Amdocs
Sampling Technique: middle management level executives were selected, 1 each from
the above 4 TOMS provider




2.5 Contact Method:

Personal Methods were employed in order to collect data from them. A appointment
was set and interview were carried out in person and through telephone




      Symbiosis Institute of Telecom Management                           Page 37
Research Project: Enhancing CE to address Business Imperatives through
                            Efficient TOMS




   Symbiosis Institute of Telecom Management                    Page 38
Research Project: Enhancing CE to address Business Imperatives through
                            Efficient TOMS




                      Chapter-3: Limitation of
                           the Research




   Symbiosis Institute of Telecom Management                    Page 39
Research Project: Enhancing CE to address Business Imperatives through
                               Efficient TOMS

   Every research work is bound to be effected by certain limitation and this one is not

an exception. The information and data received from the respondents depends upon

their understanding and knowledge. If the data and information collected is not accurate

or true then it can affect the analysis and results. In that case the interpreted results can

differ from actual result and condition. Besides of this there are other factors also that

may affect the outcome of research-

          Company representatives were hesitant to share and answer some of the

           critical questions asked

          The above limitation led to assumptions to be made by ourself .

          At times, the persons who gave appointment did not have enough time to
           answer all the questions of the questionnaire

          At times, the data gathered from the companies was not satisfactory.
          Company representatives were sometimes afraid of disclosing the required

           information taking us as their competitor




       Symbiosis Institute of Telecom Management                                   Page 40
Research Project: Enhancing CE to address Business Imperatives through
                            Efficient TOMS




   Symbiosis Institute of Telecom Management                    Page 41
Research Project: Enhancing CE to address Business Imperatives through
                            Efficient TOMS




                      Chapter-4: Analysis and

                              Findings




   Symbiosis Institute of Telecom Management                    Page 42
Research Project: Enhancing CE to address Business Imperatives through
                               Efficient TOMS



4.1 What are 3 most efficient capabilities provided by your TOMS?

Infosys               IBM                      Amdocs                  Tech Mahindra
• Bulk Ordering       • Multichannel Order     • Streamlining the      • Processes designed to
• Zero Touch          Entry and Faster         order-to-cash cycle     deliver optimal
Ordering              T2M                      • Centralized Product   operational efficiency
• Single Click        • Order Visibility       and Services Catalog    • Scalable architecture to
Enablement            • Ability to provide     • Preconfigured         support future
                      contextual               service provider-       transformations
                      promotions               specific Best           • Component level
                                               Practices               customization needs
                  Table 1: Capabilities provided by TOMS provider
Finding & Inferences:

It was observed that from the analysis that most of the TOMS provider were offering
the capabilities which were concentrated on the following:
• Faster Time to Market
• Efficient Service Delivery and Fulfillment
• Scalable Architecture for providing bundled services




       Symbiosis Institute of Telecom Management                                      Page 43
Research Project: Enhancing CE to address Business Imperatives through
                               Efficient TOMS



4.2. What KPIs are considered while designing TOMS?

Infosys                IBM                    Amdocs                 Tech Mahindra
• Potential Service    • Volume of orders     • Accuracy of          • Customer
Disruptions            processed per          Order Fulfillment      Satisfaction Index
• Estimated Time       month                  • Effective Time for   • Delivery of
for restoration of     • Order Distribution   resolution of          Service on-time
service                by state for the       trouble tickets        • Fault Resolution
• Estimated Time       current month          • Time for             within stipulated
to complete a new      • Average Duration     provisioning of a      SLAs
service installation   for Order Handling     service
                       for the day




                          Table 2: KPIs considered for TOMS
Findings and Inferences:

From the survey it was analyzed and concluded that most commonly used KPIs for
designing TOMS by TOMS provider are as follows:
• Service Provisioning and Activation Time
•Mean Time to Resolution




       Symbiosis Institute of Telecom Management                                  Page 44
Research Project: Enhancing CE to address Business Imperatives through
                              Efficient TOMS



4.3 Which standardizations does your TOMS adhere to?

Infosys             IBM                  Amdocs              Tech Mahindra
• NGOSS             • NGOSS              • NGOSS             • NGOSS
• eTOM              • eTOM               • eTOM              • eTOM
• SOA               • SOA                • SOA               • SOA
• TAM               • TAM
• SID               • SID

            Table 3: Standardizations followed while Designing TOMS
Findings and Inferences:

From the survey it was analyzed and concluded that most commonly used Industry
standards that TOMS provider refer to for designing TOMS are as follows:
• NGOSS
• eTOM
• SOA




      Symbiosis Institute of Telecom Management                          Page 45
Research Project: Enhancing CE to address Business Imperatives through
                               Efficient TOMS

4.4 Which process of TOMS are major contributing factor which can hamper

CEM?

Infosys                IBM                  Amdocs                Tech Mahindra
• Order Fallout        • Order Errors and   • Order Errors and    • Order Errors and
• Delayed              Fallout              Fallout               Fallout
Provisioning           • Customer           • Customer Service    • Processing
• Improper Billing     Response             Management            Behavior
                       Management           • Faults in Billing   • Faults in Billing
                       • Improper Billing

                     Table 4: Processes in TOMS which hamper CE
Findings and Inferences:

From the survey it was observed that most common process that hamper customer
experience are:
• Order Errors and Fallout
• Customer Response Management
• Improper Billing




       Symbiosis Institute of Telecom Management                               Page 46
Research Project: Enhancing CE to address Business Imperatives through
                              Efficient TOMS



4.5 How is your organization coping up with the rapidly changing technology i.e.

from 2G,3G to 4G in terms of TOMS?

Infosys               IBM                   Amdocs                Tech Mahindra
SOA Compliance        IBM's SDPE helps      Amdocs Service        End-to-End System
makes our product     to manage the         Management Suite      Integration and
agile and scalable    catalog of products   -Single Platform to   Implementation of
which makes the       and add the           manage the entire     Orcale based
up-gradation easier   products efficienly   service portfolio     B/OSS
                                            lifecycle

          Table 5: How TOMS coping-up with technology advancements
Findings and Inferences:

From the survey it was analyzed that most TOMS provider use following procedure and
standard to overcome the challenge of rapidly changing technology:

      SOA Compliance

      end-to-end integration




       Symbiosis Institute of Telecom Management                           Page 47
Research Project: Enhancing CE to address Business Imperatives through
                              Efficient TOMS



4.6 .After implementation of TOMS for a telco, what have been the changes in the

following parameters?

   i)      On-Time Service Delivery

   ii)      Revenue Leakage

   iii)     Cost Reduction

   iv)     Order Fall Out Rate Reduction


Infosys               IBM                   Amdocs               Tech Mahindra
i)On-Time Service     i)On-Time Service     The facts were not   The facts were not
Delivery:71% over     Delivery:45-60%       closed               closed
6 months              ii) Revenue
iii)Cost              Leakage: Reduced
Reduction:18-20%      by 30-40%
reduction in          iii)Cost Reduction:
maintenance costs     Reduced by 40%
                      iv)Order Fall Out
                      Rate Reduction:20%


                    Table 6: Improvements observed at Telco side
Findings and Inferences:

From the analysis it was observed that CSPs were looking at following parameters and
so TOMS provider had provided for same by providing corresponding capability
The most important parameters considered are:

Cost Reduction and Revenue Leakage reduction




          Symbiosis Institute of Telecom Management                        Page 48
Research Project: Enhancing CE to address Business Imperatives through
                              Efficient TOMS


4.7 What are the challenges faced by TOMS providers?

Infosys                 IBM                    Amdocs                   Tech Mahindra
• Getting CSP to        • CSPs expect the      •Dealing with the        •Localization of
operate outside         changes to be          conflicting agendas of   services
traditional silos       implemented            the CIO, CTO, CFO,       • Bundling/unbundling
• Being able to         instantaneously        etc.                     of services is complex
customize for each      • Fundamentally        • Hype about CEM         to implement and
CSP                     lacking a long term    means CSPs expect        manage
• Enabling CSPs to      view that is broken    immediate results,       • Frequent new
benefit fully from      down into bite-size    which are not always     product, services and
CEM                     chunks                 feasible                 tariff introductions
                        • Getting pinned       • CSPs expect to sell    with less
                        down as another        incompatible product     implementation time
                        CRM initiative         bundles                  provided by business




                     Table 7: Challenges faced by TOMS provider
Findings and Inferences:

Major challenges faced by TOMS provider are:
• CSPs expect the changes to be implemented instantaneously
• Bundling/unbundling of services is complex to implement and manage
• Shrinking lifecycle of Products and Services




      Symbiosis Institute of Telecom Management                              Page 49
Research Project: Enhancing CE to address Business Imperatives through
                              Efficient TOMS



4.8. Name few of your clients

Infosys             IBM                   Amdocs            Tech Mahindra
• British Telecom   • Airtel              • Vodafone        • BritishTelecom
                    • Idea                • DataCom         • Zain
                                                            • Nawras Telecom

                                     Table 8: Clients
4.9 Whether CRM is pre-integrated/in-built with your TOMS?If yes,then which

CRM?

Infosys             IBM                   Amdocs            Tech Mahindra
Yes; Siebel CRM     No                    Yes;In-house      Yes;Oracle
                               Table 9: CRM pre-integration
Findings and Inferences:

For efficient performance and to reduce the complexity of managing diverse systems,
CRM and TOMS are integrated in most of the cases.




       Symbiosis Institute of Telecom Management                            Page 50
Research Project: Enhancing CE to address Business Imperatives through
                            Efficient TOMS




   Symbiosis Institute of Telecom Management                    Page 51
Research Project: Enhancing CE to address Business Imperatives through
                            Efficient TOMS




                            Chapter -5:

                        Recommendations




   Symbiosis Institute of Telecom Management                    Page 52
Research Project: Enhancing CE to address Business Imperatives through
                              Efficient TOMS



Framework for developing TOMS to enhance Customer Experience for CSPs:


5.1 CE Framework

For Developing a TOMS to enhance customer experience we need to understand how
CE is hampered with respect to TOMS. It can be done by following steps:




                                   1. Defining CE




                   3. Improving                      2. Measuring
                        CE                                CE




                               Figure 9: CE framework


5.1.1 Defining CE:

To generate the largest impact, customer experience improvement should be an
enterprise-wide initiative closely aligned to a service provider’s business goals. For
instance, the customer experience objectives of a low cost basic services operator are
likely to be very different from those of a multi-service operator. Many CSPs struggle
with developing a common organization-wide definition of customer experience, which
is the first step towards undertaking a customer experience improvement program. In
the absence of an organization-wide definition of customer experience, different
departments in a telecom organization, such as marketing, network and customer
service, often create their own definitions based on a blinkered view of organizational


       Symbiosis Institute of Telecom Management                               Page 53
Research Project: Enhancing CE to address Business Imperatives through
                               Efficient TOMS

goals. This leads to a lopsided treatment of customer experience improvement
initiatives. As a result, initiatives that require significant investments but do not deliver
meaningful customer experience improvements are often prioritized over others that are
more impactful.
5.1.2 Measuring CE:

Traditionally, customer experience has been measured by touchpoint surveys, single
metric approaches such as NPS, or surveys commissioned by 3rd party market
research firms such as JD Power and Nielsen. While these approaches provide broad
directional feedback, they do not account for other feedback sources such as behavioral
data about consumers or information scattered in the online world including social
networks, Twitter, and blogs. Moreover, there is a rich treasure trove of information
embedded in interaction records such as emails, call recordings and chat transcripts,
which can provide rich insights into customer perception. An inability to tap these myriad
sources of customer feedback can lead to a flawed assessment of the current state of
customer experience and the required actions for improvement.
5.1.3 Improving CE:

Given the heightened CSP interest in customer experience today, assorted products
with diverse capabilities ranging from ‘network decongestion’ to ‘contact centre
productivity enhancement’, are being labelled as tools for customer service
improvement. This presents a real challenge for CSPs as they need to break through
the clutter of available products and determine which of these best meet their business
objectives. The challenges in executing an effective customer improvement program are
two-fold:

    Identification - determining the initiatives that uniquely improve customer
     experience
    Prioritization - selecting and focusing on those initiatives that will have the
     greatest impact on customer experience
Today, most CSPs lack a holistic approach to defining, measuring, and improving
customer experience, which reduces the overall impact of a customer experience
improvement program.




       Symbiosis Institute of Telecom Management                                   Page 54
Research Project: Enhancing CE to address Business Imperatives through
                              Efficient TOMS



The above procedure can be done along 6 Dimensions w.r.t TOMS as follows:




             Figure 8: Dimension along which CE is to be measured




      Symbiosis Institute of Telecom Management                             Page 55
Research Project: Enhancing CE to address Business Imperatives through
                              Efficient TOMS

5.2 ‘TOMS Three Phase framework’ to improve CE:

The three phases are detailed below.




                      Realization –              Blueprinting –
                      • Implementing             • Mapping process
                        prioritized                flows, KPIs and
                        initiatives with           dimensions
                        special emphasis
                        on user journeys




                              Value Analysis –
                              • Assessing and prioritizing
                                CXM initiatives based on
                                customer experience impact




                Figure 9: TOMS 3 phase implementation Framework
5.2.1 Blueprinting:

The objective of the Blueprinting phase is to document the link between processes,
KPIs and dimensions in order to provide the base for calculating the CXM impact of
initiatives in the Value Analysis phase. The Blueprinting phase involves the following
activities

      Create Business Process Flow Catalogue. Catalogue all process flows in the
       service provider organization to understand the customer lifecycle and
       interactions w.r.t TOMS
      Create Process KPI Catalogue. Catalogue all process KPIs.
      Assign Weightages to Process KPIs. Determine the relative importance of all
       KPIs associated with a process, based on the impact of the KPI on achieving
       process objectives.

       Symbiosis Institute of Telecom Management                               Page 56
Research Project: Enhancing CE to address Business Imperatives through
                              Efficient TOMS

      Analyze CXM Dimensions. Determine the relative importance of dimensions in
       meeting organizational CXM objectives, through customer surveys and
       stakeholder discussions.
      Map CXM Dimensions to Process Flows. Create a CXM Dimension-to-
       Process-Flow map to calculate the overall impact of a customer experience
       improvement initiative
5.2.2 Value Analysis:

In this phase, CXM initiatives are evaluated and prioritized. Typically in a telecom
company initiatives are evaluated and selected based on a financial business case. The
rigour of the business case may vary but cost, revenue and savings are usually the key
determinants in the decision making process.




   Figure 10: Value analysis example a gift from business centric to customer
                                centric approach
In the Value Analysis phase, the CXM initiatives are prioritized based on their customer
experience impact. The CXM impact of an initiative is calculated in the following manner


       Symbiosis Institute of Telecom Management                              Page 57
Research Project: Enhancing CE to address Business Imperatives through
                              Efficient TOMS


                                                Step 1 -
                   List the percentage improvement in all KPIs impacted by the initiative




                                                Step 2 -
   Calculate the weighted score of KPI improvement for each process impacted by the initiative (using the
                           weightages assigned to KPIs in the Blueprinting phase)




                                                Step 3 -
   Aggregate the scores for all processes mapped to a dimension (using the CXM Dimension-to-Process-
                               Flow map prepared in the Blueprinting phase)




                                                Step 4 -
  Calculate the weighted score across dimensions (using the weightages assigned to the dimensions in the
                                           Blueprinting phase)


                             Figure 11: Steps in Value Analysis




5.2.3 Realization:

The CXM initiatives that are prioritized based on the Blueprinting and Value Analysis
phases are implemented in the Realization phase




       Symbiosis Institute of Telecom Management                                            Page 58
Research Project: Enhancing CE to address Business Imperatives through
                               Efficient TOMS

                 • Business Process Analysis phase
                   • Business Process Impact Analysis
                   • Use Case Development
 Step 1            • Business Requirements Gathering




                 • Transition phase
 Step 2

                 • Operation phase
 Step 3

                            Figure 12: Steps in Realization
As an example, consider the launch of an e-commerce capability to augment the
existing sales channels of a CSP. The first step would be to evaluate the impact of this
new capability on existing marketing and fulfillment processes and the changes required
if orders are placed online versus over-the-counter. This is followed by the identification
and development of use cases that enable the CSP to maximize its return from the
investment. The use cases can be further categorized into those that directly impact
consumers such as ordering workflow and those that are system driven such as
activation of services based on the plan selected by a consumer. A visual map of the
use cases with direct consumer impact should highlight the customer touchpoints
required to deliver a best in class user experience. This allows the implementation team
to focus on the business requirements related to the highlighted touchpoints.
The Business Process Analysis phase is followed by the regular stages in the
implementation lifecycle, as in the case of any technology program, until the initiatives
are transitioned to operations




       Symbiosis Institute of Telecom Management                                 Page 59
Research Project: Enhancing CE to address Business Imperatives through
                            Efficient TOMS




            Figure 13: Example of business process analysis




   Symbiosis Institute of Telecom Management                    Page 60
Research Project: Enhancing CE to address Business Imperatives through
                            Efficient TOMS

                               References:
   http://www.trai.gov.in/
   http://www.infosys.com/Oracle/offerings/Documents/telecom-order-management-
    solution.pdf
   http://www.amdocs.com/Products/OSS/Pages/Service-Order-Management.aspx
   http://www.amdocs.com/whitepapers/posters/Amdocs-CES8-Portfolio.pdf
   http://www.techmahindra.com/telecom_industry/techmahindra_case_studies.asp
    x
   http://www-01.ibm.com/software/websphere/industry/telecommunications/order-
    management/
   http://www.tmforum.org/SolutionAssessment/IBMCatalogDrivenOrder/13016/hom
    e.html
   http://www.pwc.com/gx/en/technology-media-
    convergence/pdf/organizationalchange.pdf
   http://www.pwc.in/en_IN/in/assets/pdfs/publications-
    2012/convergence_india_2012.pdf
   http://www.comarch.com/telecommunications/solutions-services/featured-
    solutions/order-to-cash-automation/
   http://voicendata.ciol.com/
   http://www.gotopai.com/wp-content/uploads/2012/12/CMS_Frost-and-
    Sullivan_Customer-Experience-Management_4AA0-9726ENW.pdf
   http://www.comverse.com/success_stories.aspx?successStoryId=27
   www.alcatellucent.com%2Fwps%2FDocumentStreamerServlet%3FLMSG_CABI
    NET%3DDocs_and_Resource_Ctr%26LMSG_CONTENT_FILE%3DCase_Studi
    es%252FTelefonica_EN_CaseStudy.pdf&ei=-
    xzkUOSQB4iGrAfuloDwAw&usg=AFQjCNH2geS7hXalSm0rapvqwyG73CkOcg&
    sig2=J2p7kj4ACFEASezEesxiqw&bvm=bv.1355534169,d.bmk
   http://www.fr.tibco.com/multimedia/ss-vodafone-hutchison-australia_tcm18-
    12750.pdf
   http://www.tcs.com/SiteCollectionDocuments/White%20Papers/Telecom_Whitep
    aper_Service_order_management_07_2011.pdf
   http://alcatel-lucent.com/motive/management.html
   http://www.nokiasiemensnetworks.com/news-events/press-room/press-
    releases/bharti-airtel-implements-customer-experience-management-platform-
    cem
   http://www.lightreading.in/messages.asp?piddl_msgthreadid=240333&piddl_msgi
    d=349816#msg_349816
   http://www.emeraldinsight.com/journals.htm?articleid=863728&show=html
   http://www.focus.com/questions/what-is-churn-management/
   http://www.telecomsloyalty-events.com/
   http://www.allround.net/images/stories/pdf/Allround_ChurnNew.pdf




    Symbiosis Institute of Telecom Management                        Page 61

More Related Content

What's hot

Telecom Billing Solutions By Sohag Sarkar
Telecom Billing Solutions By Sohag SarkarTelecom Billing Solutions By Sohag Sarkar
Telecom Billing Solutions By Sohag SarkarSohag Sarkar
 
OSS Service Assurance -Concept Presentation by Biju M Rr
OSS Service Assurance  -Concept Presentation by Biju M RrOSS Service Assurance  -Concept Presentation by Biju M Rr
OSS Service Assurance -Concept Presentation by Biju M RrBiju M R
 
Telecommunication Business Process - eTOM Flows
Telecommunication Business Process - eTOM FlowsTelecommunication Business Process - eTOM Flows
Telecommunication Business Process - eTOM FlowsRobert Bratulic
 
Driving the Telecom Digital Transformation through Open Digital Architecture
Driving the Telecom Digital Transformation through Open Digital ArchitectureDriving the Telecom Digital Transformation through Open Digital Architecture
Driving the Telecom Digital Transformation through Open Digital ArchitectureSanjeewaRavi
 
Introduction of Service Assurance Domain
Introduction of Service Assurance DomainIntroduction of Service Assurance Domain
Introduction of Service Assurance DomainShilpin Pvt. Ltd.
 
Fault Management System (OSS)
Fault Management System (OSS)Fault Management System (OSS)
Fault Management System (OSS)Riswan
 
Applying eTOM (enhanced Telecom Operations Map) Framework to Non-Telecommunic...
Applying eTOM (enhanced Telecom Operations Map) Framework to Non-Telecommunic...Applying eTOM (enhanced Telecom Operations Map) Framework to Non-Telecommunic...
Applying eTOM (enhanced Telecom Operations Map) Framework to Non-Telecommunic...Alan McSweeney
 
Revenue assurance 101
Revenue assurance 101Revenue assurance 101
Revenue assurance 101ntel
 
Overview of Business Processes
Overview of Business ProcessesOverview of Business Processes
Overview of Business ProcessesAyub Qureshi
 
Developing Value Added Services (VAS) and Product Roadmap for Telecoms Operators
Developing Value Added Services (VAS) and Product Roadmap for Telecoms OperatorsDeveloping Value Added Services (VAS) and Product Roadmap for Telecoms Operators
Developing Value Added Services (VAS) and Product Roadmap for Telecoms OperatorsAli Saghaeian
 
TM Forum Case study handbook_2013
TM Forum Case study handbook_2013TM Forum Case study handbook_2013
TM Forum Case study handbook_2013Locutus1of3
 
eTOM - Working Together - ITIL and eTOM v11.2.pdf
eTOM - Working Together - ITIL and eTOM v11.2.pdfeTOM - Working Together - ITIL and eTOM v11.2.pdf
eTOM - Working Together - ITIL and eTOM v11.2.pdfChris Bian Ong
 
Integrated Order Management
Integrated Order ManagementIntegrated Order Management
Integrated Order Managementdidemtopuz
 

What's hot (20)

OSS BSS BEST BOOK
OSS BSS BEST BOOKOSS BSS BEST BOOK
OSS BSS BEST BOOK
 
Telecom BSS
Telecom BSSTelecom BSS
Telecom BSS
 
Telecom Billing Solutions By Sohag Sarkar
Telecom Billing Solutions By Sohag SarkarTelecom Billing Solutions By Sohag Sarkar
Telecom Billing Solutions By Sohag Sarkar
 
Managed Services For Telecom Operators
Managed Services For Telecom OperatorsManaged Services For Telecom Operators
Managed Services For Telecom Operators
 
OSS Service Assurance -Concept Presentation by Biju M Rr
OSS Service Assurance  -Concept Presentation by Biju M RrOSS Service Assurance  -Concept Presentation by Biju M Rr
OSS Service Assurance -Concept Presentation by Biju M Rr
 
B/oss BOSS Bss oss b.oss telecom ppt by ijaz haider malik
B/oss BOSS Bss oss b.oss telecom ppt by ijaz haider malikB/oss BOSS Bss oss b.oss telecom ppt by ijaz haider malik
B/oss BOSS Bss oss b.oss telecom ppt by ijaz haider malik
 
Telecommunication Business Process - eTOM Flows
Telecommunication Business Process - eTOM FlowsTelecommunication Business Process - eTOM Flows
Telecommunication Business Process - eTOM Flows
 
Driving the Telecom Digital Transformation through Open Digital Architecture
Driving the Telecom Digital Transformation through Open Digital ArchitectureDriving the Telecom Digital Transformation through Open Digital Architecture
Driving the Telecom Digital Transformation through Open Digital Architecture
 
Introduction of Service Assurance Domain
Introduction of Service Assurance DomainIntroduction of Service Assurance Domain
Introduction of Service Assurance Domain
 
Order to cash process telecom
Order to cash process   telecomOrder to cash process   telecom
Order to cash process telecom
 
A Complete Guide to OSS
A Complete Guide to OSSA Complete Guide to OSS
A Complete Guide to OSS
 
Airtel Crm
Airtel CrmAirtel Crm
Airtel Crm
 
Fault Management System (OSS)
Fault Management System (OSS)Fault Management System (OSS)
Fault Management System (OSS)
 
Applying eTOM (enhanced Telecom Operations Map) Framework to Non-Telecommunic...
Applying eTOM (enhanced Telecom Operations Map) Framework to Non-Telecommunic...Applying eTOM (enhanced Telecom Operations Map) Framework to Non-Telecommunic...
Applying eTOM (enhanced Telecom Operations Map) Framework to Non-Telecommunic...
 
Revenue assurance 101
Revenue assurance 101Revenue assurance 101
Revenue assurance 101
 
Overview of Business Processes
Overview of Business ProcessesOverview of Business Processes
Overview of Business Processes
 
Developing Value Added Services (VAS) and Product Roadmap for Telecoms Operators
Developing Value Added Services (VAS) and Product Roadmap for Telecoms OperatorsDeveloping Value Added Services (VAS) and Product Roadmap for Telecoms Operators
Developing Value Added Services (VAS) and Product Roadmap for Telecoms Operators
 
TM Forum Case study handbook_2013
TM Forum Case study handbook_2013TM Forum Case study handbook_2013
TM Forum Case study handbook_2013
 
eTOM - Working Together - ITIL and eTOM v11.2.pdf
eTOM - Working Together - ITIL and eTOM v11.2.pdfeTOM - Working Together - ITIL and eTOM v11.2.pdf
eTOM - Working Together - ITIL and eTOM v11.2.pdf
 
Integrated Order Management
Integrated Order ManagementIntegrated Order Management
Integrated Order Management
 

Viewers also liked

Transport Research Project Final Report
Transport Research Project Final ReportTransport Research Project Final Report
Transport Research Project Final ReportKartik Tiwari
 
MANAGEMENT RESEARCH PROJECT
MANAGEMENT RESEARCH  PROJECTMANAGEMENT RESEARCH  PROJECT
MANAGEMENT RESEARCH PROJECTAllcance Digital
 
LinkedTV D6.4 Scenario Demonstrators v2
LinkedTV D6.4 Scenario Demonstrators v2LinkedTV D6.4 Scenario Demonstrators v2
LinkedTV D6.4 Scenario Demonstrators v2LinkedTV
 
MANAGEMENT RESEARCH PROJECT
MANAGEMENT RESEARCH PROJECTMANAGEMENT RESEARCH PROJECT
MANAGEMENT RESEARCH PROJECTERICK MAINA
 
CRM IN TELESHOPPING INDUSTRY
CRM IN TELESHOPPING INDUSTRYCRM IN TELESHOPPING INDUSTRY
CRM IN TELESHOPPING INDUSTRYShriyansh Gupta
 
Project report on Wealth Management
Project report on Wealth ManagementProject report on Wealth Management
Project report on Wealth ManagementKhushbu Malara
 
Masters Project CThornhill v2 final
Masters Project CThornhill v2 finalMasters Project CThornhill v2 final
Masters Project CThornhill v2 finalCecil Thornhill
 
MANAGEMENT RESEARCH PAPER (MRP) PROJECT
MANAGEMENT RESEARCH PAPER (MRP) PROJECTMANAGEMENT RESEARCH PAPER (MRP) PROJECT
MANAGEMENT RESEARCH PAPER (MRP) PROJECTGodwin Kinoti
 
Green Computing Research: Project management report
Green Computing Research: Project management reportGreen Computing Research: Project management report
Green Computing Research: Project management reportMohammad Balgoname, MSc
 
A study on perception of customers towards tata indica v2 project report mba ...
A study on perception of customers towards tata indica v2 project report mba ...A study on perception of customers towards tata indica v2 project report mba ...
A study on perception of customers towards tata indica v2 project report mba ...Babasab Patil
 
Market Research on Distribution System of Pepsi Project Report
Market Research on Distribution System of Pepsi Project ReportMarket Research on Distribution System of Pepsi Project Report
Market Research on Distribution System of Pepsi Project ReportAbhishek Keshri
 

Viewers also liked (11)

Transport Research Project Final Report
Transport Research Project Final ReportTransport Research Project Final Report
Transport Research Project Final Report
 
MANAGEMENT RESEARCH PROJECT
MANAGEMENT RESEARCH  PROJECTMANAGEMENT RESEARCH  PROJECT
MANAGEMENT RESEARCH PROJECT
 
LinkedTV D6.4 Scenario Demonstrators v2
LinkedTV D6.4 Scenario Demonstrators v2LinkedTV D6.4 Scenario Demonstrators v2
LinkedTV D6.4 Scenario Demonstrators v2
 
MANAGEMENT RESEARCH PROJECT
MANAGEMENT RESEARCH PROJECTMANAGEMENT RESEARCH PROJECT
MANAGEMENT RESEARCH PROJECT
 
CRM IN TELESHOPPING INDUSTRY
CRM IN TELESHOPPING INDUSTRYCRM IN TELESHOPPING INDUSTRY
CRM IN TELESHOPPING INDUSTRY
 
Project report on Wealth Management
Project report on Wealth ManagementProject report on Wealth Management
Project report on Wealth Management
 
Masters Project CThornhill v2 final
Masters Project CThornhill v2 finalMasters Project CThornhill v2 final
Masters Project CThornhill v2 final
 
MANAGEMENT RESEARCH PAPER (MRP) PROJECT
MANAGEMENT RESEARCH PAPER (MRP) PROJECTMANAGEMENT RESEARCH PAPER (MRP) PROJECT
MANAGEMENT RESEARCH PAPER (MRP) PROJECT
 
Green Computing Research: Project management report
Green Computing Research: Project management reportGreen Computing Research: Project management report
Green Computing Research: Project management report
 
A study on perception of customers towards tata indica v2 project report mba ...
A study on perception of customers towards tata indica v2 project report mba ...A study on perception of customers towards tata indica v2 project report mba ...
A study on perception of customers towards tata indica v2 project report mba ...
 
Market Research on Distribution System of Pepsi Project Report
Market Research on Distribution System of Pepsi Project ReportMarket Research on Distribution System of Pepsi Project Report
Market Research on Distribution System of Pepsi Project Report
 

Similar to Telecom Order Management Solution Research Project

Research project on customer sentiment index
Research project on customer sentiment indexResearch project on customer sentiment index
Research project on customer sentiment indexAditya Basu
 
Project report of tata tel
Project report of tata telProject report of tata tel
Project report of tata telSaroj Muduli
 
TATA TELESERVICES LTD
TATA TELESERVICES LTDTATA TELESERVICES LTD
TATA TELESERVICES LTDSaroj Muduli
 
Building effective teams in Amdocs-TECC - project report
Building effective teams in Amdocs-TECC - project reportBuilding effective teams in Amdocs-TECC - project report
Building effective teams in Amdocs-TECC - project reportMilind Gokhale
 
Corporate strategy
Corporate strategyCorporate strategy
Corporate strategyDanish Reza
 
Summer Training Project Report-11-12
Summer Training Project Report-11-12Summer Training Project Report-11-12
Summer Training Project Report-11-12Niranjan Kumar
 
Summer internship report email marketing and mobile marketing
Summer internship report  email  marketing and mobile marketingSummer internship report  email  marketing and mobile marketing
Summer internship report email marketing and mobile marketingPreeti Verma
 
Mohamed Jhamaney CV -02 October 2016
Mohamed Jhamaney CV -02 October 2016Mohamed Jhamaney CV -02 October 2016
Mohamed Jhamaney CV -02 October 2016Mohamed Jhamaney
 
Executive Summary
Executive SummaryExecutive Summary
Executive Summarysandeepiiht
 
CTO-On-Demand v2
CTO-On-Demand v2CTO-On-Demand v2
CTO-On-Demand v2Subash BGK
 
Commercial Design Nov-2015 Issue - Cover Story
Commercial Design Nov-2015 Issue - Cover StoryCommercial Design Nov-2015 Issue - Cover Story
Commercial Design Nov-2015 Issue - Cover StoryPradeep Shintre
 
Training Process Outsourcing for SME/SMB: Why and What - A White Paper
Training Process Outsourcing for SME/SMB:  Why and What - A White PaperTraining Process Outsourcing for SME/SMB:  Why and What - A White Paper
Training Process Outsourcing for SME/SMB: Why and What - A White PaperSimplify MyTraining.com
 
Increasing Productivity & Improving Knowledge Management in Amdocs
Increasing Productivity & Improving Knowledge Management in AmdocsIncreasing Productivity & Improving Knowledge Management in Amdocs
Increasing Productivity & Improving Knowledge Management in AmdocsDEEPRAJ PATHAK
 
Hisham El Sherbini MPSP Assignment v2.0 (For Pub)
Hisham El Sherbini MPSP Assignment v2.0 (For Pub)Hisham El Sherbini MPSP Assignment v2.0 (For Pub)
Hisham El Sherbini MPSP Assignment v2.0 (For Pub)Hisham El Sherbini
 
Bs case study
Bs case studyBs case study
Bs case studyals1508
 
Cloud computing in telecom industry project thesis
Cloud computing in telecom industry   project thesisCloud computing in telecom industry   project thesis
Cloud computing in telecom industry project thesisSolly Vinodh
 

Similar to Telecom Order Management Solution Research Project (20)

Research project on customer sentiment index
Research project on customer sentiment indexResearch project on customer sentiment index
Research project on customer sentiment index
 
Ashish tata
Ashish tataAshish tata
Ashish tata
 
Project report of tata tel
Project report of tata telProject report of tata tel
Project report of tata tel
 
TATA TELESERVICES LTD
TATA TELESERVICES LTDTATA TELESERVICES LTD
TATA TELESERVICES LTD
 
ISO_6
ISO_6ISO_6
ISO_6
 
Building effective teams in Amdocs-TECC - project report
Building effective teams in Amdocs-TECC - project reportBuilding effective teams in Amdocs-TECC - project report
Building effective teams in Amdocs-TECC - project report
 
Corporate strategy
Corporate strategyCorporate strategy
Corporate strategy
 
ISS_5
ISS_5ISS_5
ISS_5
 
Summer Training Project Report-11-12
Summer Training Project Report-11-12Summer Training Project Report-11-12
Summer Training Project Report-11-12
 
Summer internship report email marketing and mobile marketing
Summer internship report  email  marketing and mobile marketingSummer internship report  email  marketing and mobile marketing
Summer internship report email marketing and mobile marketing
 
Mohamed Jhamaney CV -02 October 2016
Mohamed Jhamaney CV -02 October 2016Mohamed Jhamaney CV -02 October 2016
Mohamed Jhamaney CV -02 October 2016
 
Executive Summary
Executive SummaryExecutive Summary
Executive Summary
 
Report best rekha
Report best rekhaReport best rekha
Report best rekha
 
CTO-On-Demand v2
CTO-On-Demand v2CTO-On-Demand v2
CTO-On-Demand v2
 
Commercial Design Nov-2015 Issue - Cover Story
Commercial Design Nov-2015 Issue - Cover StoryCommercial Design Nov-2015 Issue - Cover Story
Commercial Design Nov-2015 Issue - Cover Story
 
Training Process Outsourcing for SME/SMB: Why and What - A White Paper
Training Process Outsourcing for SME/SMB:  Why and What - A White PaperTraining Process Outsourcing for SME/SMB:  Why and What - A White Paper
Training Process Outsourcing for SME/SMB: Why and What - A White Paper
 
Increasing Productivity & Improving Knowledge Management in Amdocs
Increasing Productivity & Improving Knowledge Management in AmdocsIncreasing Productivity & Improving Knowledge Management in Amdocs
Increasing Productivity & Improving Knowledge Management in Amdocs
 
Hisham El Sherbini MPSP Assignment v2.0 (For Pub)
Hisham El Sherbini MPSP Assignment v2.0 (For Pub)Hisham El Sherbini MPSP Assignment v2.0 (For Pub)
Hisham El Sherbini MPSP Assignment v2.0 (For Pub)
 
Bs case study
Bs case studyBs case study
Bs case study
 
Cloud computing in telecom industry project thesis
Cloud computing in telecom industry   project thesisCloud computing in telecom industry   project thesis
Cloud computing in telecom industry project thesis
 

Recently uploaded

Seal of Good Local Governance (SGLG) 2024Final.pptx
Seal of Good Local Governance (SGLG) 2024Final.pptxSeal of Good Local Governance (SGLG) 2024Final.pptx
Seal of Good Local Governance (SGLG) 2024Final.pptxnegromaestrong
 
Ecological Succession. ( ECOSYSTEM, B. Pharmacy, 1st Year, Sem-II, Environmen...
Ecological Succession. ( ECOSYSTEM, B. Pharmacy, 1st Year, Sem-II, Environmen...Ecological Succession. ( ECOSYSTEM, B. Pharmacy, 1st Year, Sem-II, Environmen...
Ecological Succession. ( ECOSYSTEM, B. Pharmacy, 1st Year, Sem-II, Environmen...Shubhangi Sonawane
 
Unit-IV; Professional Sales Representative (PSR).pptx
Unit-IV; Professional Sales Representative (PSR).pptxUnit-IV; Professional Sales Representative (PSR).pptx
Unit-IV; Professional Sales Representative (PSR).pptxVishalSingh1417
 
Russian Escort Service in Delhi 11k Hotel Foreigner Russian Call Girls in Delhi
Russian Escort Service in Delhi 11k Hotel Foreigner Russian Call Girls in DelhiRussian Escort Service in Delhi 11k Hotel Foreigner Russian Call Girls in Delhi
Russian Escort Service in Delhi 11k Hotel Foreigner Russian Call Girls in Delhikauryashika82
 
Basic Civil Engineering first year Notes- Chapter 4 Building.pptx
Basic Civil Engineering first year Notes- Chapter 4 Building.pptxBasic Civil Engineering first year Notes- Chapter 4 Building.pptx
Basic Civil Engineering first year Notes- Chapter 4 Building.pptxDenish Jangid
 
psychiatric nursing HISTORY COLLECTION .docx
psychiatric  nursing HISTORY  COLLECTION  .docxpsychiatric  nursing HISTORY  COLLECTION  .docx
psychiatric nursing HISTORY COLLECTION .docxPoojaSen20
 
How to Give a Domain for a Field in Odoo 17
How to Give a Domain for a Field in Odoo 17How to Give a Domain for a Field in Odoo 17
How to Give a Domain for a Field in Odoo 17Celine George
 
Unit-V; Pricing (Pharma Marketing Management).pptx
Unit-V; Pricing (Pharma Marketing Management).pptxUnit-V; Pricing (Pharma Marketing Management).pptx
Unit-V; Pricing (Pharma Marketing Management).pptxVishalSingh1417
 
PROCESS RECORDING FORMAT.docx
PROCESS      RECORDING        FORMAT.docxPROCESS      RECORDING        FORMAT.docx
PROCESS RECORDING FORMAT.docxPoojaSen20
 
1029-Danh muc Sach Giao Khoa khoi 6.pdf
1029-Danh muc Sach Giao Khoa khoi  6.pdf1029-Danh muc Sach Giao Khoa khoi  6.pdf
1029-Danh muc Sach Giao Khoa khoi 6.pdfQucHHunhnh
 
Python Notes for mca i year students osmania university.docx
Python Notes for mca i year students osmania university.docxPython Notes for mca i year students osmania university.docx
Python Notes for mca i year students osmania university.docxRamakrishna Reddy Bijjam
 
Holdier Curriculum Vitae (April 2024).pdf
Holdier Curriculum Vitae (April 2024).pdfHoldier Curriculum Vitae (April 2024).pdf
Holdier Curriculum Vitae (April 2024).pdfagholdier
 
Mixin Classes in Odoo 17 How to Extend Models Using Mixin Classes
Mixin Classes in Odoo 17  How to Extend Models Using Mixin ClassesMixin Classes in Odoo 17  How to Extend Models Using Mixin Classes
Mixin Classes in Odoo 17 How to Extend Models Using Mixin ClassesCeline George
 
microwave assisted reaction. General introduction
microwave assisted reaction. General introductionmicrowave assisted reaction. General introduction
microwave assisted reaction. General introductionMaksud Ahmed
 
Web & Social Media Analytics Previous Year Question Paper.pdf
Web & Social Media Analytics Previous Year Question Paper.pdfWeb & Social Media Analytics Previous Year Question Paper.pdf
Web & Social Media Analytics Previous Year Question Paper.pdfJayanti Pande
 
General Principles of Intellectual Property: Concepts of Intellectual Proper...
General Principles of Intellectual Property: Concepts of Intellectual  Proper...General Principles of Intellectual Property: Concepts of Intellectual  Proper...
General Principles of Intellectual Property: Concepts of Intellectual Proper...Poonam Aher Patil
 
Activity 01 - Artificial Culture (1).pdf
Activity 01 - Artificial Culture (1).pdfActivity 01 - Artificial Culture (1).pdf
Activity 01 - Artificial Culture (1).pdfciinovamais
 
Key note speaker Neum_Admir Softic_ENG.pdf
Key note speaker Neum_Admir Softic_ENG.pdfKey note speaker Neum_Admir Softic_ENG.pdf
Key note speaker Neum_Admir Softic_ENG.pdfAdmir Softic
 
Energy Resources. ( B. Pharmacy, 1st Year, Sem-II) Natural Resources
Energy Resources. ( B. Pharmacy, 1st Year, Sem-II) Natural ResourcesEnergy Resources. ( B. Pharmacy, 1st Year, Sem-II) Natural Resources
Energy Resources. ( B. Pharmacy, 1st Year, Sem-II) Natural ResourcesShubhangi Sonawane
 
On National Teacher Day, meet the 2024-25 Kenan Fellows
On National Teacher Day, meet the 2024-25 Kenan FellowsOn National Teacher Day, meet the 2024-25 Kenan Fellows
On National Teacher Day, meet the 2024-25 Kenan FellowsMebane Rash
 

Recently uploaded (20)

Seal of Good Local Governance (SGLG) 2024Final.pptx
Seal of Good Local Governance (SGLG) 2024Final.pptxSeal of Good Local Governance (SGLG) 2024Final.pptx
Seal of Good Local Governance (SGLG) 2024Final.pptx
 
Ecological Succession. ( ECOSYSTEM, B. Pharmacy, 1st Year, Sem-II, Environmen...
Ecological Succession. ( ECOSYSTEM, B. Pharmacy, 1st Year, Sem-II, Environmen...Ecological Succession. ( ECOSYSTEM, B. Pharmacy, 1st Year, Sem-II, Environmen...
Ecological Succession. ( ECOSYSTEM, B. Pharmacy, 1st Year, Sem-II, Environmen...
 
Unit-IV; Professional Sales Representative (PSR).pptx
Unit-IV; Professional Sales Representative (PSR).pptxUnit-IV; Professional Sales Representative (PSR).pptx
Unit-IV; Professional Sales Representative (PSR).pptx
 
Russian Escort Service in Delhi 11k Hotel Foreigner Russian Call Girls in Delhi
Russian Escort Service in Delhi 11k Hotel Foreigner Russian Call Girls in DelhiRussian Escort Service in Delhi 11k Hotel Foreigner Russian Call Girls in Delhi
Russian Escort Service in Delhi 11k Hotel Foreigner Russian Call Girls in Delhi
 
Basic Civil Engineering first year Notes- Chapter 4 Building.pptx
Basic Civil Engineering first year Notes- Chapter 4 Building.pptxBasic Civil Engineering first year Notes- Chapter 4 Building.pptx
Basic Civil Engineering first year Notes- Chapter 4 Building.pptx
 
psychiatric nursing HISTORY COLLECTION .docx
psychiatric  nursing HISTORY  COLLECTION  .docxpsychiatric  nursing HISTORY  COLLECTION  .docx
psychiatric nursing HISTORY COLLECTION .docx
 
How to Give a Domain for a Field in Odoo 17
How to Give a Domain for a Field in Odoo 17How to Give a Domain for a Field in Odoo 17
How to Give a Domain for a Field in Odoo 17
 
Unit-V; Pricing (Pharma Marketing Management).pptx
Unit-V; Pricing (Pharma Marketing Management).pptxUnit-V; Pricing (Pharma Marketing Management).pptx
Unit-V; Pricing (Pharma Marketing Management).pptx
 
PROCESS RECORDING FORMAT.docx
PROCESS      RECORDING        FORMAT.docxPROCESS      RECORDING        FORMAT.docx
PROCESS RECORDING FORMAT.docx
 
1029-Danh muc Sach Giao Khoa khoi 6.pdf
1029-Danh muc Sach Giao Khoa khoi  6.pdf1029-Danh muc Sach Giao Khoa khoi  6.pdf
1029-Danh muc Sach Giao Khoa khoi 6.pdf
 
Python Notes for mca i year students osmania university.docx
Python Notes for mca i year students osmania university.docxPython Notes for mca i year students osmania university.docx
Python Notes for mca i year students osmania university.docx
 
Holdier Curriculum Vitae (April 2024).pdf
Holdier Curriculum Vitae (April 2024).pdfHoldier Curriculum Vitae (April 2024).pdf
Holdier Curriculum Vitae (April 2024).pdf
 
Mixin Classes in Odoo 17 How to Extend Models Using Mixin Classes
Mixin Classes in Odoo 17  How to Extend Models Using Mixin ClassesMixin Classes in Odoo 17  How to Extend Models Using Mixin Classes
Mixin Classes in Odoo 17 How to Extend Models Using Mixin Classes
 
microwave assisted reaction. General introduction
microwave assisted reaction. General introductionmicrowave assisted reaction. General introduction
microwave assisted reaction. General introduction
 
Web & Social Media Analytics Previous Year Question Paper.pdf
Web & Social Media Analytics Previous Year Question Paper.pdfWeb & Social Media Analytics Previous Year Question Paper.pdf
Web & Social Media Analytics Previous Year Question Paper.pdf
 
General Principles of Intellectual Property: Concepts of Intellectual Proper...
General Principles of Intellectual Property: Concepts of Intellectual  Proper...General Principles of Intellectual Property: Concepts of Intellectual  Proper...
General Principles of Intellectual Property: Concepts of Intellectual Proper...
 
Activity 01 - Artificial Culture (1).pdf
Activity 01 - Artificial Culture (1).pdfActivity 01 - Artificial Culture (1).pdf
Activity 01 - Artificial Culture (1).pdf
 
Key note speaker Neum_Admir Softic_ENG.pdf
Key note speaker Neum_Admir Softic_ENG.pdfKey note speaker Neum_Admir Softic_ENG.pdf
Key note speaker Neum_Admir Softic_ENG.pdf
 
Energy Resources. ( B. Pharmacy, 1st Year, Sem-II) Natural Resources
Energy Resources. ( B. Pharmacy, 1st Year, Sem-II) Natural ResourcesEnergy Resources. ( B. Pharmacy, 1st Year, Sem-II) Natural Resources
Energy Resources. ( B. Pharmacy, 1st Year, Sem-II) Natural Resources
 
On National Teacher Day, meet the 2024-25 Kenan Fellows
On National Teacher Day, meet the 2024-25 Kenan FellowsOn National Teacher Day, meet the 2024-25 Kenan Fellows
On National Teacher Day, meet the 2024-25 Kenan Fellows
 

Telecom Order Management Solution Research Project

  • 1. A PROJECT REPORT ON Enhancing Customer Experience to Address Business Imperatives through efficient TOMS FOR ACADEMIC RESEARCH UNDER THE GUIDANCE OF Dr. Tripti Dhote Faculty (Marketing) TOWARDS PARTIAL FULFILLMENT OF THE REQUIREMENTS FOR THE AWARD OF MASTER IN BUSINESS ADMINISTARTION IN TELECOM MANAGEMENT SUBMITTED BY ABHISHEK PARDESHI MANOJ MOHITE SATHYA IYER SHAILENDRA SHANKAR RICHA BHATIA Symbiosis Institute of Telecom Management Pune 412115 MBA TM (Batch 2011-13)
  • 2. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS CERTIFICATE This is to certify that project titled Enhancing Customer Experience to address Business Imperatives through efficient TOMS Is a bonafide work carried out by ABHISHEK PARDESHI MANOJ MOHITE SATHYA IYER SHAILENDRA SHANKAR RICHA BHATIA Under the guidance of Dr. Tripti Dhote Faculty (Marketing) Towards the partial fulfillment of Master of Business Administration in Telecom Management (MBA -TM) _________________ _________________ Director Project Guide Symbiosis Institute of Telecom Management Page 2
  • 3. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS ACKNOWLEDGEMENT “All I'm armed with is research.” -- Mike Wallace The 10 month research project as a part of curriculum at SITM lays a strong foundation for aspiring managers like us not only by imparting quality, world class education but also giving us an opportunity to get appropriate and worldwide exposure before we take the actual step in. We would like to express our gratitude to all those who gave us the knowledge and all required support to complete this report. We are deeply indebted to our mentor Dr. Tripti Dhote whose help, stimulating suggestions, knowledge, experience and encouragement helped us in all the times of study and analysis of the project in the pre and post research period. We would like to thank respected Director Sir Prof. Sunil Patil, Dy. Director Sir Prof. Prasanna Kulkarni and all the faculty members of SITM for sharing their extensive knowledge and expertise to equip us with the knowledge and skills to take on the research. We would also like to thank Corporate Executives of Infosys, IBM, Amdocs and Tech Mahindra, without whose valuable inputs this report was almost impossible. 03.01.2013 Symbiosis Institute of Telecom Management Page 3
  • 4. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS ABSTRACT The telecom sector is the ‘sunrise industry’ for India and faces intense competition due to existence of many players. As we know ‘Customer is the King’ and there is hyper competition between the CSP to serve this King. It’s high time for CSPs to differentiate themselves and stop competing in terms of price and moves on to provide better quality of service and enhanced customer experience. In this project we are looking at the best practices that are being adopted and followed by TOMS provider to develop Telecom order management solution. We are also recommending a business framework that Telco’s should adopt while developing and implementing TOMS. This framework will help Telcos to launch products with less turn- around time, less time to market, less revenue leakage, better visibility of processes and expenditure. Symbiosis Institute of Telecom Management Page 4
  • 5. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS Contents Title of the Project ........................................................................................................... 9 Objectives ..................................................................................................................... 10 Executive Summary ...................................................................................................... 11 Chapter- 1: INTRODUCTION ........................................................................................ 13 1.1 Relevance and justification: ................................................................................. 14 1.1.1 Telecom Order management Solutions a CSP perspective: ............................. 14 1.1.2 The Business Imperatives to be addressed: ..................................................... 15 1.1.3 TOMS provider perspective: ............................................................................. 16 1.1.4 CEM: ................................................................................................................. 18 1.1.5 LEVERAGE ORDER MANAGEMENT TO IMPROVE THE CUSTOMER EXPERIENCE:........................................................................................................... 20 1.2 LITERATURE REVIEW ....................................................................................... 22 1.3 Case Studies: ...................................................................................................... 29 1.3.1 Bharti Airtel -Comverse ..................................................................................... 29 1.3.2 TELEFONICA ................................................................................................... 30 1.3.3 VODAFONE TIBCO .......................................................................................... 30 Chapter-2: Research Methodology ............................................................................... 33 2.1 Data Source: ........................................................................................................ 34 2.2 Research Approach: ............................................................................................ 35 2.3 Research Instrument: .......................................................................................... 36 2.3.1 Questionnaire: .................................................................................................. 36 2.4 Sampling Plan:..................................................................................................... 37 2.5 Contact Method: .................................................................................................. 37 Chapter-3: Limitation of the Research ........................................................................... 39 Chapter-4: Analysis and Findings ................................................................................. 42 4.1 What are 3 most efficient capabilities provided by your TOMS? .......................... 43 Finding & Inferences: ................................................................................................. 43 4.2. What KPIs are considered while designing TOMS? ........................................... 44 Findings and Inferences: ........................................................................................... 44 4.3 Which standardizations does your TOMS adhere to? .......................................... 45 Findings and Inferences: ........................................................................................... 45 4.4 Which process of TOMS are major contributing factor which can hamper CEM? 46 Symbiosis Institute of Telecom Management Page 5
  • 6. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS Findings and Inferences: ........................................................................................... 46 4.5 How is your organization coping up with the rapidly changing technology i.e. from 2G,3G to 4G in terms of TOMS? ............................................................................... 47 Findings and Inferences: ........................................................................................... 47 4.6 .After implementation of TOMS for a telco, what have been the changes in the following parameters?................................................................................................ 48 Findings and Inferences: ........................................................................................... 48 4.7 What are the challenges faced by TOMS providers? .......................................... 49 Findings and Inferences: ........................................................................................... 49 4.8. Name few of your clients .................................................................................... 50 4.9 Whether CRM is pre-integrated/in-built with your TOMS?If yes,then which CRM? ................................................................................................................................... 50 Findings and Inferences: ........................................................................................... 50 Chapter -5: Recommendations ..................................................................................... 52 Framework for developing TOMS to enhance Customer Experience for CSPs:........ 53 5.1 CE Framework ..................................................................................................... 53 5.1.1 Defining CE:...................................................................................................... 53 5.1.2 Measuring CE: .................................................................................................. 54 5.1.3 Improving CE: ................................................................................................... 54 5.2 ‘TOMS Three Phase framework’ to improve CE: ................................................. 56 5.2.1 Blueprinting: ...................................................................................................... 56 5.2.2 Value Analysis: ................................................................................................. 57 5.2.3 Realization: ....................................................................................................... 58 References…………………………………………………………………………………..61 Symbiosis Institute of Telecom Management Page 6
  • 7. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS List of Figures Figure 1 : Layers of CE ................................................................................................. 18 Figure 2: Frost & Sullivan Research .............................................................................. 20 Figure 3: Infosys TOMS framework ............................................................................... 22 Figure 4: Order Fallout Management Views .................................................................. 23 Figure -5: Order Management Processes ..................................................................... 27 Figure -6: Frost & Sullivan Research 2009.................................................................... 27 Figure -7: Order Management Flow .............................................................................. 28 Figure 10: Dimension along which CE is to be measured ............................................. 55 Figure 11: TOMS 3 phase implementation Framework ................................................. 56 Figure 12: Value analysis example a gift from business centric to customer centric approach ....................................................................................................................... 57 Figure 13: Steps in Value Analysis ................................................................................ 58 Figure 14: Steps in Realization ..................................................................................... 59 Figure 15: Example of business process analysis ......................................................... 60 List of Tables Table 1: Capabilities provided by TOMS provider ......................................................... 43 Table 2: KPIs considered for TOMS .............................................................................. 44 Table 3: Standardizations followed while Designing TOMS .......................................... 45 Table 4: Processes in TOMS which hamper CE ........................................................... 46 Table 5: How TOMS coping-up with technology advancements ................................... 47 Table 6: Improvements observed at Telco side ............................................................. 48 Table 7: Challenges faced by TOMS provider ............................................................... 49 Table 8: Clients ............................................................................................................. 50 Table 9: CRM pre-integration ........................................................................................ 50 Symbiosis Institute of Telecom Management Page 7
  • 8. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS Nomenclature & Abbreviations 3G Third-generation wireless cellular standard 4G Fourth-generation wireless cellular standard ARPU Average revenue per user B2B Business to Business CE Customer experience/Consumer experience CEM Customer Experience Management CRM Customer Relationship Management CSP Communication Service Provider CXM Customer Experience Improvement eTOM Enhanced Telecom Operations Map IT Information Technology KPI Key performance indicator NGOSS New Generation operating system and software OM Order Management SID Shared Information Data SOA Service Oriented Architecture TAM Telecom Applications Map TechM Tech Mahindra TOMS Telecom Order Management Solution TRAI Telecom Regulatory Authority of India Symbiosis Institute of Telecom Management Page 8
  • 9. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS Title of the Project “Enhancing Customer Experience to address Business imperatives through efficient Telecom Order Management Solutions” Symbiosis Institute of Telecom Management Page 9
  • 10. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS Objectives The objectives of the project are: i. To understand and evaluate best practices in Customer Experience governance using TOMS and building a business case for Telco’s ii. To Build a Framework for Telco’s to provide enhanced customer experience and to provide better visibility of the processes and rationalize expenditure in TOMS Symbiosis Institute of Telecom Management Page 10
  • 11. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS Executive Summary The basic objective of this research was to understand and evaluate best practices in Customer Experience governance using TOMS and building a business case for Telco’s and to Build a Framework for Telco’s to provide enhanced customer experience and to provide better visibility of the processes and rationalize expenditure in TOMS. Basically a market research was done with leading TOMS provider and analysis was done to understand the best practices in TOMS to provide enhanced customer experience. Based upon the research done and after identifying the best practices we were able to develop a framework for Telco’s and create a business case for the same. The research helped us to understand the basic capabilities TOMS provider provide in TOMS; processes important to TOMS provider which hampers the CE the most in TOMS; challenges faced by the TOMS with evolving technology, reducing product life cycle; KPIs used by TOMS provider to evaluate CE; how is TOMS helping Telco’s to provide customers with enhanced CE; standard TOMS provider follow while developing TOMS. Finally the research is concluded with a framework which can be used by Telco’s to provide Enhanced CE to address various business imperatives like increasing commoditization, decreasing ARPU, decreasing market share, etc. This could be done with efficient TOMS. Symbiosis Institute of Telecom Management Page 11
  • 12. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS Symbiosis Institute of Telecom Management Page 12
  • 13. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS Chapter- 1: INTRODUCTION Symbiosis Institute of Telecom Management Page 13
  • 14. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS 1.1 Relevance and justification: 1.1.1 Telecom Order management Solutions a CSP perspective: Communications service providers around the world are migrating from a product- centric approach towards a more customer-centric approach. They are beginning to focus on using what they know about the customer to present products and services that are not only highly relevant to the individual customer, but also timely in nature. Tomorrow's market winners will be able to deliver an experience that is cross- channel by design, allowing customers to shop or buy seamlessly and consistently across multiple channels. The success of a company in delivering a customer-centric, cross-channel experience depends on their ability to align their business processes across multiple internal operational silos, and collaborate with multiple enterprises, from content providers to supply chain partners to selling partners. End-to-end order management (OM) systems are important investments because of the impact of ordering on a company's operations. Inefficient OM systems lead to an i. Increased order fallout rate, ii. Slower time to market and iii. Inferior customer experience. From offer creation, matching offers to customers, order capture and order generation, through fulfillment across different channels and customer touch points to internal and external fulfillment points, OM sits at the heart of service providers' transition to customer-centricity.OM solutions must go beyond the current technical or functional approach, and support a customer-centric approach As ordering systems have evolved from dealing with single products to multiple, converged products, the focus has been first on operations. But as competition becomes increasingly intense, operational efficiency is no longer sufficient. To excel in a world of competitive choices, service providers need to foster deep customer relationships, and that means a different type of ordering process that regardless of customer type, purchase channel and desired products, puts the customer at the center. Next-gen OM solutions alone need tube able to leverage everything the service provider knows in order to recommend the right products to the customer. Only then can it provide complete and transparent visibility to the customer regarding the status of the delivery of that order. Communications service providers' OM systems are based on three fundamental building blocks: i. Sales OM, ii. Service fulfillment OM and iii. B2B collaboration OM. Symbiosis Institute of Telecom Management Page 14
  • 15. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS In order for vendors to be able to provide end-to-end OM systems, it is critical for their solutions to successfully bridge the gap among the three building blocks. i. Sales OM solutions coordinate all processes associated with securing the customer's order from order capture until the order contract has been signed (for more complex enterprise orders). The sales OM solution automates the order capture process for various sales channels. It also has embedded workflow that routes the service order to the different departments that need to complete a particular task for that order contract. Retail lines of business will require more sophisticated OM solutions that integrate decisioning capabilities to present personalized offers for cross-sell and up-sell opportunities, resulting in higher-order conversion rates and truly seamless experience from lead to cash. ii. Service fulfillment OM solutions coordinate the many operations and network related workflow tasks necessary to fulfill a customer service order. Provisioning OM has greater synergies with other network-facing OSSs. Critical tasks performed by service fulfillment OM solutions involve order decomposition and brokering, routing orders to locations, design and assign network circuits, network activation, etc. iii. Supply-chain B2B OM solutions revolve around gaining real-time visibility into orders across divisions and supply networks, streamlining and lowering the cost of customer order fulfillment processes and accessing up-to-date product and inventory availability. Managing the workforce and technicians required to activate services, tracking inter-carrier service orders and number portability requests also must be handled by these OM systems. 1.1.2 The Business Imperatives to be addressed: According to Gartner Group, about 2 to 5 percent of all services delivered by the world's largest telecom providers are unbilled because of inefficient or misaligned processes. Despite significant investments in new and upgraded solutions, order-to-cash processes remain inefficient. In a hyper-competitive communications market, service providers' business objectives are focused on critical business priorities, summarized as follows: i. Increasing revenue and profitability; decreasing churn: Operators will look to launch a massive new set of offers, products and enabling technologies for more revenue streams. Personalization and rapid service delivery continue tube high on the priority list and are forcing providers to be more imaginative about how they bundle their products and services and explore new areas forsakes growth. In this context, the ability to intelligently cross-sell and up-sell to an existing customer base will be critical to this growth. Symbiosis Institute of Telecom Management Page 15
  • 16. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS ii. Deliver contextual offers: Personalized offers based on customer preferences, transaction volumes, social networks and preferences, etc., require a real-time decisioning engine as an integral part of an OM solution. A unified solution can help service providers make 1:1 contextual offers to every customer, improving acceptance rates, and improve fulfillment rates via straight-through processing. iii. Reducing OPEX and limiting system complexity: To simplify enhancement and operational cost to support the change in demand, providers want to consolidate disparate BSS/OSS systems and eliminate the custom approach to provide core capabilities. iv. Improving supply-chain B2B process management: Service providers' requirements revolve around gaining real-time visibility into orders across divisions and supply networks, streamlining and lowering the cost of order fulfillment processes and accessing up-to-date product and inventory availability. v. Providing seamless cross-channel ordering: Next-gen OM solutions need to be able to handle cross-channel orders seamlessly and manage orders that start at one channel and complete at another, regardless if the channel is owned by the service provider. This functionality is critical for service providers that are dealing with well-informed, tech-savvy consumers that navigate across different channels and make purchases that involve numerous interactions across multiple channels and touch points. With the introduction of wireless and social channels, this has become progressively more complex, with shopping channels no longer restricted to just Web, stores and contact centers. However, many of these objectives cannot be met by operators because of fragmented and inefficient OM systems. 1.1.3 TOMS provider perspective: Critical process inefficiencies that operators suffer and that can be traced back to fragmented OM systems: i. Bottlenecks around offer design and implementation: Service providers suffer from fragmented design processes across organizations and systems. This is compounded by the complexity of convergent services, creating inefficiency in the overall design process. It is very time-consuming to test new offers, as it is dependent on manual processes and needs coordination across disparate systems and organizations. Lack of reusability of existing workflows means that for every new offer, new orchestration plans must be created from scratch. ii. Long order cycle time: Lack of end-to-end vision across the OM chain results in complexity in process management, inaccurate fulfillment time estimates and inability to effectively deal with in-flight orders. Lack of accurate data with regard to subscribers, service and resources means that providers have tremendous difficultly in creating complete and accurate orders, resulting in high order fallout. Common problems as a result of this include Symbiosis Institute of Telecom Management Page 16
  • 17. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS the inability of providers to decompose orders and provide orchestration plans for complex service bundles and lack of end-to-end visibility of the order delivery process. Manual processes or home grown systems with scalability issues will not be able to adequately handle the demand for services. iii. Complex order configuration leading to margin erosion: Order configuration and quote generation rely on disconnected tools and time- consuming, error prone manual order entry without proper validation. This leads to a high number of order rejections, lost margins and decreased customer satisfaction. iv. Lack of modern ordering system impedes introduction of selling models to drive new revenue: Service providers want to embrace new business models to increase market presence and drive new revenue. The most common new business model initiative is to expand into new sales channels, including new partner channels and customer self-service. However, limitations in their OM systems prohibit the use of these new channels. v. Personalized approach to enterprise customers: Enterprise clients represent service providers' highest value customers due to the customization and complexity of their orders and strict service-level agreements (SLAs). Key performance indicators such as roundtrip provisioning timeframe, percent of rejected orders, account and service count mismatch between billing and provisioning systems are directly tied to SLAs that service providers must meet in order to avoid financial penalties. Next-Gen OMS From a technology standpoint, next-gen end-to-end OM solutions should be able to tailor cross-sell and up-sell offers to each customer, perform multi-channel quote and capture, be proficient in dealing with complex order fulfillment process and build on a core communications foundation framework. Centralized product catalog encompasses product and service and resource information that must be closely aligned with this end- to-end OM solution. Automated, intelligent exception handling is a critical aspect that can be handled effectively by next-gen, BPM-based OM solutions. It helps orders to maintain conformance with their dependencies and exception rules, which helps minimize provisioning errors and eliminate inconsistencies. OM systems should have the capability to build a knowledge base of common exceptions and create auto resolution mechanisms that quickly resolve exceptions without customer impact. Proactive order monitoring and auto-resolve capabilities help service providers increase efficiency and reduce support costs. Service providers already have existing legacy BSS/OSS systems in their environment. Other key functionalities that next-gen OM solutions should be able to handle are:  Provide integration with supply-chain processes  Provide service-specific templates  Support automated flow-through provisioning as well as manual events Symbiosis Institute of Telecom Management Page 17
  • 18. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS  Allow real-time order visibility  Have close alignment with business intelligence and reporting tools  Atomic transaction support and ability to handle in-transit order changes  Have a user-friendly graphical user interface (GUI) for order entry/negotiation  Integrate with centralized, dynamic product catalog as the control point to increase flexibility and optimize product offerings  Provide responsive interaction using fine-grained load balancing 1.1.4 CEM: The TM Forum defines customer experience or consumer experience as, “The result of the sum of observations, perceptions, thoughts and feelings arising from interactions and relationships between customers and their service provider(s).” “The discipline, methodology and/ or process used to comprehensively manage a customer’s cross channel exposure, interaction and transaction with a company, product, brand or service is called Customer Experience Figure 1 : Layers of CE Management.” Customer Experience Management (CEM) has, over the last 6-8 years, become a major talking point in the Telecom industry, as well as a number of other industries, including Financial Services, Retail and even the Public Sector. The widespread focus that CEM has received in Telecom from both the Communication Service Provider (CSP) and vendor communities is, however, far from being homogeneous. For some, CEM is a software/ technology-based solution; for others, it is a business concept that is more about an organizational transformation process; for others it is a re-invigoration (or, an extension) of CRM; and, for others, it is a passing vendor-driven fad which will no doubt be superseded by another fad sooner or later. By and large, however, the industry seems to understand what CSP meant to do for CSPs.CEM is Symbiosis Institute of Telecom Management Page 18
  • 19. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS meant to: drive a greater level of customer-focus; engender operational efficiencies; generate new revenue streams; and help maximize profits. In the short term it is evident that, beyond creating a CEM strategy that aligns to corporate, CSPs are looking to apply CEM to both operational (process) oriented issues to seek efficiency gains and to revenue oriented opportunities, including ARPU maximization and cross/up-selling of multiple services. In the mid/ long term, CSPs are looking to tackle more strategic challenges and opportunities. CEM is typically aligned to highly strategic objectives, including Churn Reduction and Quality (of service) Improvement. This provides strong indications that most CSPs aim to drive revenue through CEM. This expectation aligns with the belief that CEM is integral to the long term survival of CSPs. Nonetheless, CSPs are also focused on the fact that CEM can help drive down operational costs – though this is seen as a mid/ longer term objective, signaling that rationalization of process is only possible once an individual CSP has amassed sufficient experience to reap the benefits of efficiency. Yet, when outlining short and mid/ longer term development plans for CEM, most CSPs focus the short term on process improvement and other operational aspects. This may give an insight into a perceived time lag between effort and payback. CSPs will require support to gain this experience; the starting point will be in determining how to best leverage the full capabilities available through existing CEM implementations from other organizations. CEM’s barriers (in relation to adoption, implementation and rollout – as well as benefit realization) are related to the classic functional silos that CSPs are structured in relation to. There are often competing objectives and misaligned measures of performance between different departments, which creates friction. Organizationally, this issue manifests itself horizontally and vertically (i.e. between departments and from Executive to Operational leadership). This is a major development area and one in which CSPs can work alongside vendors that have strong consulting capabilities to capitalize on best practices – even from other industries where CEM has been deployed. Despite the challenges and – as noted before – CEM initiatives have flourished. These initiatives tend to be set up through the backing of a clear business plan, business case and roadmap, with associated milestones and KPIs. Many of these dedicated CEM initiatives are still in their infancy, to be found in the first 3 stages of development: i. Strategy, ii. Design and iii. Implementation. In fact, some of these initiatives have literally gone live in the last 12 months. As such, initiatives are typically still focused on certain domains, having prioritized where the impact will be greater. Typically, these areas are front-end (customer-facing) domains, particularly Customer Service (Contact Centre), Service Activation and Billing. Frost & Sullivan survey 2009 conclusion on important processes which hampers customer experience are as follows: Symbiosis Institute of Telecom Management Page 19
  • 20. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS Figure 2: Frost & Sullivan Research 1.1.5 LEVERAGE ORDER MANAGEMENT TO IMPROVE THE CUSTOMER EXPERIENCE: Communications Service Providers (CSPs) must fulfill orders on time and provide efficient and cost-effective customer service. In addition, they need robust order handling systems to ensure competitiveness. Infosys’ experts propose an integrated approach to help CSPs address the challenges of order fallout management. A structured methodology to resolve fallout issues reduces customer churn, enhances satisfaction and improves the customer experience. Customer satisfaction is increasingly contingent upon the customer experience at each interaction, and a pivotal point is the ordering process. Companies that strive to deliver a superior customer experience are doomed to fail if that process is slow and inefficient, hinders customer decision making, or proves to be unreliable. The right order management software can not only eliminate negative experiences, but also enable your organization to successfully use the favorable customer experience as a differentiator in a crowded and competitive marketplace. Customer experience is important, especially in tough times. The world economy is showing early signs of recovery, but businesses remain cautious given the continued uncertainty in the timing and speed of the recovery. The past few quarters have been extremely tough on companies across industries as revenues fell sharply, leading to Symbiosis Institute of Telecom Management Page 20
  • 21. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS intense competition for every customer. The challenges companies faced in retaining every customer have served as a reminder of the importance of the customer experience, especially in a recession. With significant cuts in R & D outlays and competitors willing to outdo each other in price and cost cuts, there is an opportunity for companies to differentiate on customer experience. Delivering a superior customer experience in a downturn is also important to build the mind share that can lead to accelerated growth in the upturn. The ordering process is crucial to improve the customer experience, but is often ignored. Many companies attempting to offer a superior customer experience tend to focus on marketing and sales activities leading up to the purchase and on service activities after the purchase. Improving the ordering process to deliver a perfect order can support the marketing message and eliminate unnecessary order inquiries and service requests, resulting in significantly improved customer experience. Symbiosis Institute of Telecom Management Page 21
  • 22. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS 1.2 LITERATURE REVIEW Solutions and research for Order Management for telecom companies and its relevance in Customer Experience Management has been carried out by companies like Infosys, Huawei, Nokia Siemens, Frost and Sullivan etc. A robust order management system is imperative for successful provisioning of services. An efficient order fallout management system ensures that order failures are detected and corrected early for prompt provisioning of customer service. Order fallout occurs due to non-scalable systems, incomplete processes or inconsistent data. Fallouts result in customer churn, degradation of service offerings and a diminished customer experience. Order fallout management is a complex system involving multiple components. A typical framework for Order Fallout Management System can be shown as follows: Figure 3: Infosys TOMS framework Infosys has proposed an integrated approach to improve the order fallout process. Different views are applied to address the issues in order fallout management since Symbiosis Institute of Telecom Management Page 22
  • 23. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS stakeholders have diverse perspectives to resolve fallout issues. For instance, the senior management may focus on increased cash flow at minimal cost while Customer Service Representatives (CSRs) need a reliable system to provide efficient customer service, irrespective of cost. A consolidated view enables CSPs to develop effective solutions for issues related to order fallout. Five perspectives/ views were proposed that must be considered before implementing a new order fallout management system or modifying an existing system:  Process view  System view  People view  Data view  Cost view Figure 4: Order Fallout Management Views i. Process View: The process view focuses on the processes to be applied to different types of fallout. A comparison with existing processes or a new process helps resolve issues more efficiently. CSPs must identify, define and Symbiosis Institute of Telecom Management Page 23
  • 24. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS review the processes to resolve order fallout issues. The processes must include:  Proper methods to identify criticality of fallouts, i.e., orders requiring immediate resolution versus orders that are due at later date. Processes must be defined for stringent monitoring, tracking and resolution of exceptions.  Well-defined methods to allocate work across different regions and types of order fallout. Proper definition of work centers enables allocation of work to the work center with the right skills and knowledge to handle the issue.  Efficient communication methods such as chat queues and bridges to enable interaction between various teams to promptly resolve common issues and reduce communication overheads  Work centers with the ability to manually orders in triage situations  Efficient feedback mechanisms to solicit feedback from various stakeholders including CSRs  Processes for the product management team to incorporate literature on new product bundle offers into the system  Processes for development, maintenance, deployment, and release management  Escalation procedures for various scenarios ii. People View: The people view equips the fallout management team with the right set of skills and equipment to handle order fallouts efficiently. It encompasses all people aspects, including how teams must be aligned along knowledge proficiency, aspirations and limitations, to utilize their strengths in the fallout handling process. The people view point can be gained by -  Setting up integrated teams to enable the support team to collaborate with the application development team for prompt and accurate exception management  Defining different levels of skills in order fallout to rectify orders depending on the complexity of exceptions. It optimizes work assignment to Subject Matter Experts (SMEs) to avoid cherry-picking by specialists.  Identifying and deploying training mechanisms to create knowledge- enabled CSRs for increased customer satisfaction and efficient order entry. It also reduces inconsistent order entries in the system.  Identifying the training needs of all stakeholders iii. Cost View: Adopting the cost view requires enhanced focus since it affects the overall profitability and success of an organization. A fallout management system must be implemented at a reasonable/ optimal cost. The tangible and intangible benefits must be considered while comparing the cost options of an implementation. For example, a particular order fallout improvement strategy may not be cost-effective but may yield long-term benefits to the organization. Management of order fallout is more expensive in the later stages of the order flow cycle. Symbiosis Institute of Telecom Management Page 24
  • 25. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS Implementation steps for the cost view:  Opt for right shoring to reduce the IT cost of fallout management  Identify and train Tier 1 and Tier 2 teams to handle repetitive order exceptions. The teams can comprise resources with a lower skill set to minimize costs.  Identify an expert team for tool generation to roll out quality tools promptly and reduce the cost of order fallouts. Rules-based tools may be used when it is known that a bug will exist until the next release. Tools help detect, diagnose and resolve system, application and data issues promptly. iv. System View: The system view helps build a mature system that can address the technical demands and the complex application landscape of IT organizations. It enables improvements in the overall order management system to enhance the order flow-through rate. The system view facilitates enhancements, technology upgrades and automation of processes, and improves reporting for better decision making. The system view enables -  Unified dashboard systems – Tier 1 through Tier 4 teams for customer service must have a unified view of applications to reduce Average Handling time (AHT) and promptly resolve issues.  Intelligent automated systems – An intelligent system can automatically resolve repetitive exceptions. It can take fallouts from a provisioning system, automatically correct errors, and resubmit the order to the provisioning system for flow-through, eliminating the need for manual intervention. Infosys’ automated processes helped a CSP improve order processing and save US$ 3 million in a year.  Rules-based engine – A sophisticated rules-based engine enables the system to address order fallout.  Structured approach – Preventive design and analysis of fallout can be achieved during system development with a structured approach.  Prioritization – Automation of common functions across work centers provides real-time information on work load and work distribution. It enables managers to prioritize work queues. This integrated view to fallout management has been claimed to improved flow through rate by 6% and increase average on-time delivery by 2%. A study conducted by Frost and Sullivan on Customer Experience Management found that the primary drivers for CEM adoption today relate to:  Churn reduction  Quality (of service)Improvement Symbiosis Institute of Telecom Management Page 25
  • 26. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS Other drivers included:  Process improvement;  Competitive differentiation and  Ability to harness higher quality data. Although CSPs will almost universally speak of the ultimate impact of CEM on corporate profitability through its potential impact on both key levers, Revenue and Cost, they will typically assert that in the short term, the focus is on Revenue Growth/ Enhancement. The Cost Reduction potential of CEM is also widely acknowledged and, while objectives like Churn Reduction would certainly also affect costs, CSPs think this second type of benefit is most likely to be realized in the middle to long term. This view is based on the notion that operational effectiveness – through CEM’s impact on processes – can only be gained through experience and today, as stated earlier in this paper, CEM initiatives are still in their early stages of development. Other important drivers for CEM adoption are linked to issues such as competitive differentiation, which are largely seen as being motivated by increasingly saturated and competitive markets, where price, coverage and standard quality (will)no longer suffice. The next stage of competitive evolution, say CSPs, relates to the ability to understand customers at a micro-segment (extended to the individual) level. This level of insight would enable CSPs to both target customers with completely customized offers and enable them to manage their relationships through a detailed understanding of personal needs, preferences and expectations. The key areas that are in-focus for CEM programs today are front- end, related directly to the customer, including  Customer activation  Customer behavior  Customer interaction  Customer retention  Customer Service initiatives  Improved monitoring  Network fault management  Service provisioning These areas clearly relate to the drivers for adoption (i.e. the objectives for having a CEM initiative): churn reduction and quality (of service) improvement Order management process in telecom industry is comprised of a number of sub- processes. The best available documentation of these processes is provided in Enhanced Telecom Operations Map (eTOM). Although processes related to order management are well dispersed in the eTOM framework, yet fulfillment under operations covers almost ninety percent of order management processes. Following is an overview of critical order management processes’ mapping with respect to Enhanced Telecom Operations Map (eTOM) framework: Symbiosis Institute of Telecom Management Page 26
  • 27. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS Figure -5: Order Management Processes Figure -6: Frost & Sullivan Research 2009 Symbiosis Institute of Telecom Management Page 27
  • 28. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS From the above survey Frost & Sullivan concluded that important processes for CEM from operator’s point of view are:  Customer Response Management  Sales Activation and Order Handling  Service Assurance  Service Quality Management  Provisioning  Billing  Contact Center  Campaign Marketing The typical order management flow in OSS/BSS system is as follows: Customer contacts Call Center Complete Order Market Product & Customer Customer Interface Management Clarification Order Order Sales Completition Request Clarification Response Proposal Confirmed Notification Request Offered Feasibility Request Order Handling Selling Feasibility Assesment Service Service Order Processing Requested Design Order Solution Initiated Design Response Service Solution Request Activated Service Configuration & Activation Resource Work Resource Reservation Resource Order Activation Requested Resource Initiated Resource Requested Reservation Provisioning Resource Confirmed Completed Activated Resource Provisioning Supplier/Partner Figure -7: Order Management Flow Symbiosis Institute of Telecom Management Page 28
  • 29. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS 1.3 Case Studies: 1.3.1 Bharti Airtel -Comverse i. Problem statement.  Airtel is largest Service provider in India & they needed single Enterprise wide billing system to support the acceleration of its post-paid mobile business i.e. they had decentralized billing system. ii. Challenges faced :  To integrate a cohesive approach that accords with state mandated centralization regulation. Another challenge was to ensure the operator’s long term self-sufficiency by building a model that would not rely on third party iii. Solution and implementation:  Implementation of billing & order management system and high quality customer service was a relatively straight forward element of a solution. Airtel has deployed Comverse Keenan billing & order management system to ensure high customer service &products, the operator is known for.  Team from Comverse Keenan worked with Airtel team play an important role in coordinating numerous other strategic initiative, such as developing standard operating procedure, enhancing business process to optimize efficiency, providing best practice recommendations on revenue assurance & creating and implementing an overall architectural framework for its billing & order management infrastructure that will scale to support Airtel’s rapid growth over the coming years. iv. Benefits after implementation: Comverse Keenan has made numerous enhancements to Airtel operation.  Rating timeliness increased by 90%  Zero billing delay environment  Quick order time : 60% reduction from 12minutes to less than 5minutes to provision an order by streamlining online data management & reducing level of communication required  Operational intelligence : Reduced the number of daily reports from 1300 hard copy to just 83  Improved cash flow & resource utilization Symbiosis Institute of Telecom Management Page 29
  • 30. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS 1.3.2 TELEFONICA i. Problem statement:  Customers were having difficulty activating or upgrading broadband service  Technical call centre was receiving an increasing number of calls  Increased level of field support for minor problem  Increasing OPEX due to increase in customers support services ii. Solution and implementation :  Complete solution for broadband services deployment& support: motive self-service motive customer service manager and motive home device manager  Automated self-help tool with virtual assistance for activation support& maintenance of broadband service with guided resolution of common technical problems  Deliver broadband service intelligence to help desk personnel related to PC and CPE configuration issue iii. Benefits after implementation  Incoming call coming to call centre reduced to 60%  Faster first-call resolution of customer problem by help desk agent  Faster deployment complex services including triple play & fixed mobile services  Improved ARPU & measurable OPEX  Easier management of CPE 1.3.3 VODAFONE TIBCO I. Problem statement:  After merger between Vodafone Australia and Hutchinson 3GAustrailia facing challenge of providing adequate scalability for future.  In fast growing business, maintaining top notch customer service for increasing customer base requires smooth interaction between existing system & the scalability to ensure fast response times under any load. ii. Solution and implementation :  TIBCO Business Event manages real time service provisioning layer to agreed service level  TIBCO Active Matrix Business works integrates over 20application and network system using network adapters.  TIBCO Rendezvous manages communication between VHA’s technical order management system and other system Symbiosis Institute of Telecom Management Page 30
  • 31. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS  TIBCO Enterprise messaging service provides core enterprise messaging and throttling layer.  TIBCO administrator allows for end to end monitoring and management of the solution. iii. Benefits after implementation  VHA’s new platform offer full redundancy and availability  After 3’s launch of highly anticipated Smartphone, activation volume increased, Business Event comfortably handles the spike order traffic.  Future application can tap into VHA’s backend services using service oriented architecture standards. Symbiosis Institute of Telecom Management Page 31
  • 32. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS Symbiosis Institute of Telecom Management Page 32
  • 33. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS Chapter-2: Research Methodology Symbiosis Institute of Telecom Management Page 33
  • 34. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS 2.1 Data Source: In this project the data used was both primary data as well as secondary data and conclusions & recommendations to the problem statement were made using the same data. Primary data: primary data was collected from four corporate people from 4 TOMS provider: Infosys, IBM, Amdocs, TechM. A common questionnaire was made consisting of open-ended questions for each of the stated entity and data was collected Secondary Data: Secondary data was used for qualitative research for formulating the questionnaire and listing down the parameters for achieving the objective stated. Secondary data was obtained through various Telecom news websites, CSP websites, TOMS provider website and many other telecom journals Symbiosis Institute of Telecom Management Page 34
  • 35. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS 2.2 Research Approach: Define the research problem Determining the data requirement Prepare the questionaire Finding out the concern people to fill the questionanire Acquiring Information Compilation & Processing of Data Collected Interpretation of Result Preparation of Result Figure 8: Research Approach Symbiosis Institute of Telecom Management Page 35
  • 36. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS 2.3 Research Instrument: Questionnaire was used as research instrument. Questionnaire were prepared by qualitative research 2.3.1 Questionnaire: Q.1: What are 3 most efficient capabilities provided by your TOMS? Q.2: What KPIs are considered while designing TOMS? Q.3: Which standardizations does your TOMS adhere to? Q.4: Which process of TOMS are major contributing factor which can hamper CEM? Q.5: How is your organization coping up with the rapidly changing technology i.e. from 2G,3G to 4G in terms of TOMS? Q.6: After implementation of TOMS for a telco, what have been the changes in the following parameters? Q.7: What are the challenges faced by TOMS providers? Q.8: Name few of your clients Q.9: Whether CRM is pre-integrated/in-built with your TOMS?If yes,then which CRM? Symbiosis Institute of Telecom Management Page 36
  • 37. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS 2.4 Sampling Plan: Target population: All TOMS provider Sample Size: 4 TOMS provider: Infosys , IBM, Tech Mahindra, Amdocs Sampling Technique: middle management level executives were selected, 1 each from the above 4 TOMS provider 2.5 Contact Method: Personal Methods were employed in order to collect data from them. A appointment was set and interview were carried out in person and through telephone Symbiosis Institute of Telecom Management Page 37
  • 38. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS Symbiosis Institute of Telecom Management Page 38
  • 39. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS Chapter-3: Limitation of the Research Symbiosis Institute of Telecom Management Page 39
  • 40. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS Every research work is bound to be effected by certain limitation and this one is not an exception. The information and data received from the respondents depends upon their understanding and knowledge. If the data and information collected is not accurate or true then it can affect the analysis and results. In that case the interpreted results can differ from actual result and condition. Besides of this there are other factors also that may affect the outcome of research-  Company representatives were hesitant to share and answer some of the critical questions asked  The above limitation led to assumptions to be made by ourself .  At times, the persons who gave appointment did not have enough time to answer all the questions of the questionnaire  At times, the data gathered from the companies was not satisfactory.  Company representatives were sometimes afraid of disclosing the required information taking us as their competitor Symbiosis Institute of Telecom Management Page 40
  • 41. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS Symbiosis Institute of Telecom Management Page 41
  • 42. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS Chapter-4: Analysis and Findings Symbiosis Institute of Telecom Management Page 42
  • 43. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS 4.1 What are 3 most efficient capabilities provided by your TOMS? Infosys IBM Amdocs Tech Mahindra • Bulk Ordering • Multichannel Order • Streamlining the • Processes designed to • Zero Touch Entry and Faster order-to-cash cycle deliver optimal Ordering T2M • Centralized Product operational efficiency • Single Click • Order Visibility and Services Catalog • Scalable architecture to Enablement • Ability to provide • Preconfigured support future contextual service provider- transformations promotions specific Best • Component level Practices customization needs Table 1: Capabilities provided by TOMS provider Finding & Inferences: It was observed that from the analysis that most of the TOMS provider were offering the capabilities which were concentrated on the following: • Faster Time to Market • Efficient Service Delivery and Fulfillment • Scalable Architecture for providing bundled services Symbiosis Institute of Telecom Management Page 43
  • 44. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS 4.2. What KPIs are considered while designing TOMS? Infosys IBM Amdocs Tech Mahindra • Potential Service • Volume of orders • Accuracy of • Customer Disruptions processed per Order Fulfillment Satisfaction Index • Estimated Time month • Effective Time for • Delivery of for restoration of • Order Distribution resolution of Service on-time service by state for the trouble tickets • Fault Resolution • Estimated Time current month • Time for within stipulated to complete a new • Average Duration provisioning of a SLAs service installation for Order Handling service for the day Table 2: KPIs considered for TOMS Findings and Inferences: From the survey it was analyzed and concluded that most commonly used KPIs for designing TOMS by TOMS provider are as follows: • Service Provisioning and Activation Time •Mean Time to Resolution Symbiosis Institute of Telecom Management Page 44
  • 45. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS 4.3 Which standardizations does your TOMS adhere to? Infosys IBM Amdocs Tech Mahindra • NGOSS • NGOSS • NGOSS • NGOSS • eTOM • eTOM • eTOM • eTOM • SOA • SOA • SOA • SOA • TAM • TAM • SID • SID Table 3: Standardizations followed while Designing TOMS Findings and Inferences: From the survey it was analyzed and concluded that most commonly used Industry standards that TOMS provider refer to for designing TOMS are as follows: • NGOSS • eTOM • SOA Symbiosis Institute of Telecom Management Page 45
  • 46. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS 4.4 Which process of TOMS are major contributing factor which can hamper CEM? Infosys IBM Amdocs Tech Mahindra • Order Fallout • Order Errors and • Order Errors and • Order Errors and • Delayed Fallout Fallout Fallout Provisioning • Customer • Customer Service • Processing • Improper Billing Response Management Behavior Management • Faults in Billing • Faults in Billing • Improper Billing Table 4: Processes in TOMS which hamper CE Findings and Inferences: From the survey it was observed that most common process that hamper customer experience are: • Order Errors and Fallout • Customer Response Management • Improper Billing Symbiosis Institute of Telecom Management Page 46
  • 47. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS 4.5 How is your organization coping up with the rapidly changing technology i.e. from 2G,3G to 4G in terms of TOMS? Infosys IBM Amdocs Tech Mahindra SOA Compliance IBM's SDPE helps Amdocs Service End-to-End System makes our product to manage the Management Suite Integration and agile and scalable catalog of products -Single Platform to Implementation of which makes the and add the manage the entire Orcale based up-gradation easier products efficienly service portfolio B/OSS lifecycle Table 5: How TOMS coping-up with technology advancements Findings and Inferences: From the survey it was analyzed that most TOMS provider use following procedure and standard to overcome the challenge of rapidly changing technology:  SOA Compliance  end-to-end integration Symbiosis Institute of Telecom Management Page 47
  • 48. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS 4.6 .After implementation of TOMS for a telco, what have been the changes in the following parameters? i) On-Time Service Delivery ii) Revenue Leakage iii) Cost Reduction iv) Order Fall Out Rate Reduction Infosys IBM Amdocs Tech Mahindra i)On-Time Service i)On-Time Service The facts were not The facts were not Delivery:71% over Delivery:45-60% closed closed 6 months ii) Revenue iii)Cost Leakage: Reduced Reduction:18-20% by 30-40% reduction in iii)Cost Reduction: maintenance costs Reduced by 40% iv)Order Fall Out Rate Reduction:20% Table 6: Improvements observed at Telco side Findings and Inferences: From the analysis it was observed that CSPs were looking at following parameters and so TOMS provider had provided for same by providing corresponding capability The most important parameters considered are: Cost Reduction and Revenue Leakage reduction Symbiosis Institute of Telecom Management Page 48
  • 49. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS 4.7 What are the challenges faced by TOMS providers? Infosys IBM Amdocs Tech Mahindra • Getting CSP to • CSPs expect the •Dealing with the •Localization of operate outside changes to be conflicting agendas of services traditional silos implemented the CIO, CTO, CFO, • Bundling/unbundling • Being able to instantaneously etc. of services is complex customize for each • Fundamentally • Hype about CEM to implement and CSP lacking a long term means CSPs expect manage • Enabling CSPs to view that is broken immediate results, • Frequent new benefit fully from down into bite-size which are not always product, services and CEM chunks feasible tariff introductions • Getting pinned • CSPs expect to sell with less down as another incompatible product implementation time CRM initiative bundles provided by business Table 7: Challenges faced by TOMS provider Findings and Inferences: Major challenges faced by TOMS provider are: • CSPs expect the changes to be implemented instantaneously • Bundling/unbundling of services is complex to implement and manage • Shrinking lifecycle of Products and Services Symbiosis Institute of Telecom Management Page 49
  • 50. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS 4.8. Name few of your clients Infosys IBM Amdocs Tech Mahindra • British Telecom • Airtel • Vodafone • BritishTelecom • Idea • DataCom • Zain • Nawras Telecom Table 8: Clients 4.9 Whether CRM is pre-integrated/in-built with your TOMS?If yes,then which CRM? Infosys IBM Amdocs Tech Mahindra Yes; Siebel CRM No Yes;In-house Yes;Oracle Table 9: CRM pre-integration Findings and Inferences: For efficient performance and to reduce the complexity of managing diverse systems, CRM and TOMS are integrated in most of the cases. Symbiosis Institute of Telecom Management Page 50
  • 51. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS Symbiosis Institute of Telecom Management Page 51
  • 52. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS Chapter -5: Recommendations Symbiosis Institute of Telecom Management Page 52
  • 53. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS Framework for developing TOMS to enhance Customer Experience for CSPs: 5.1 CE Framework For Developing a TOMS to enhance customer experience we need to understand how CE is hampered with respect to TOMS. It can be done by following steps: 1. Defining CE 3. Improving 2. Measuring CE CE Figure 9: CE framework 5.1.1 Defining CE: To generate the largest impact, customer experience improvement should be an enterprise-wide initiative closely aligned to a service provider’s business goals. For instance, the customer experience objectives of a low cost basic services operator are likely to be very different from those of a multi-service operator. Many CSPs struggle with developing a common organization-wide definition of customer experience, which is the first step towards undertaking a customer experience improvement program. In the absence of an organization-wide definition of customer experience, different departments in a telecom organization, such as marketing, network and customer service, often create their own definitions based on a blinkered view of organizational Symbiosis Institute of Telecom Management Page 53
  • 54. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS goals. This leads to a lopsided treatment of customer experience improvement initiatives. As a result, initiatives that require significant investments but do not deliver meaningful customer experience improvements are often prioritized over others that are more impactful. 5.1.2 Measuring CE: Traditionally, customer experience has been measured by touchpoint surveys, single metric approaches such as NPS, or surveys commissioned by 3rd party market research firms such as JD Power and Nielsen. While these approaches provide broad directional feedback, they do not account for other feedback sources such as behavioral data about consumers or information scattered in the online world including social networks, Twitter, and blogs. Moreover, there is a rich treasure trove of information embedded in interaction records such as emails, call recordings and chat transcripts, which can provide rich insights into customer perception. An inability to tap these myriad sources of customer feedback can lead to a flawed assessment of the current state of customer experience and the required actions for improvement. 5.1.3 Improving CE: Given the heightened CSP interest in customer experience today, assorted products with diverse capabilities ranging from ‘network decongestion’ to ‘contact centre productivity enhancement’, are being labelled as tools for customer service improvement. This presents a real challenge for CSPs as they need to break through the clutter of available products and determine which of these best meet their business objectives. The challenges in executing an effective customer improvement program are two-fold:  Identification - determining the initiatives that uniquely improve customer experience  Prioritization - selecting and focusing on those initiatives that will have the greatest impact on customer experience Today, most CSPs lack a holistic approach to defining, measuring, and improving customer experience, which reduces the overall impact of a customer experience improvement program. Symbiosis Institute of Telecom Management Page 54
  • 55. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS The above procedure can be done along 6 Dimensions w.r.t TOMS as follows: Figure 8: Dimension along which CE is to be measured Symbiosis Institute of Telecom Management Page 55
  • 56. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS 5.2 ‘TOMS Three Phase framework’ to improve CE: The three phases are detailed below. Realization – Blueprinting – • Implementing • Mapping process prioritized flows, KPIs and initiatives with dimensions special emphasis on user journeys Value Analysis – • Assessing and prioritizing CXM initiatives based on customer experience impact Figure 9: TOMS 3 phase implementation Framework 5.2.1 Blueprinting: The objective of the Blueprinting phase is to document the link between processes, KPIs and dimensions in order to provide the base for calculating the CXM impact of initiatives in the Value Analysis phase. The Blueprinting phase involves the following activities  Create Business Process Flow Catalogue. Catalogue all process flows in the service provider organization to understand the customer lifecycle and interactions w.r.t TOMS  Create Process KPI Catalogue. Catalogue all process KPIs.  Assign Weightages to Process KPIs. Determine the relative importance of all KPIs associated with a process, based on the impact of the KPI on achieving process objectives. Symbiosis Institute of Telecom Management Page 56
  • 57. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS  Analyze CXM Dimensions. Determine the relative importance of dimensions in meeting organizational CXM objectives, through customer surveys and stakeholder discussions.  Map CXM Dimensions to Process Flows. Create a CXM Dimension-to- Process-Flow map to calculate the overall impact of a customer experience improvement initiative 5.2.2 Value Analysis: In this phase, CXM initiatives are evaluated and prioritized. Typically in a telecom company initiatives are evaluated and selected based on a financial business case. The rigour of the business case may vary but cost, revenue and savings are usually the key determinants in the decision making process. Figure 10: Value analysis example a gift from business centric to customer centric approach In the Value Analysis phase, the CXM initiatives are prioritized based on their customer experience impact. The CXM impact of an initiative is calculated in the following manner Symbiosis Institute of Telecom Management Page 57
  • 58. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS Step 1 - List the percentage improvement in all KPIs impacted by the initiative Step 2 - Calculate the weighted score of KPI improvement for each process impacted by the initiative (using the weightages assigned to KPIs in the Blueprinting phase) Step 3 - Aggregate the scores for all processes mapped to a dimension (using the CXM Dimension-to-Process- Flow map prepared in the Blueprinting phase) Step 4 - Calculate the weighted score across dimensions (using the weightages assigned to the dimensions in the Blueprinting phase) Figure 11: Steps in Value Analysis 5.2.3 Realization: The CXM initiatives that are prioritized based on the Blueprinting and Value Analysis phases are implemented in the Realization phase Symbiosis Institute of Telecom Management Page 58
  • 59. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS • Business Process Analysis phase • Business Process Impact Analysis • Use Case Development Step 1 • Business Requirements Gathering • Transition phase Step 2 • Operation phase Step 3 Figure 12: Steps in Realization As an example, consider the launch of an e-commerce capability to augment the existing sales channels of a CSP. The first step would be to evaluate the impact of this new capability on existing marketing and fulfillment processes and the changes required if orders are placed online versus over-the-counter. This is followed by the identification and development of use cases that enable the CSP to maximize its return from the investment. The use cases can be further categorized into those that directly impact consumers such as ordering workflow and those that are system driven such as activation of services based on the plan selected by a consumer. A visual map of the use cases with direct consumer impact should highlight the customer touchpoints required to deliver a best in class user experience. This allows the implementation team to focus on the business requirements related to the highlighted touchpoints. The Business Process Analysis phase is followed by the regular stages in the implementation lifecycle, as in the case of any technology program, until the initiatives are transitioned to operations Symbiosis Institute of Telecom Management Page 59
  • 60. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS Figure 13: Example of business process analysis Symbiosis Institute of Telecom Management Page 60
  • 61. Research Project: Enhancing CE to address Business Imperatives through Efficient TOMS References:  http://www.trai.gov.in/  http://www.infosys.com/Oracle/offerings/Documents/telecom-order-management- solution.pdf  http://www.amdocs.com/Products/OSS/Pages/Service-Order-Management.aspx  http://www.amdocs.com/whitepapers/posters/Amdocs-CES8-Portfolio.pdf  http://www.techmahindra.com/telecom_industry/techmahindra_case_studies.asp x  http://www-01.ibm.com/software/websphere/industry/telecommunications/order- management/  http://www.tmforum.org/SolutionAssessment/IBMCatalogDrivenOrder/13016/hom e.html  http://www.pwc.com/gx/en/technology-media- convergence/pdf/organizationalchange.pdf  http://www.pwc.in/en_IN/in/assets/pdfs/publications- 2012/convergence_india_2012.pdf  http://www.comarch.com/telecommunications/solutions-services/featured- solutions/order-to-cash-automation/  http://voicendata.ciol.com/  http://www.gotopai.com/wp-content/uploads/2012/12/CMS_Frost-and- Sullivan_Customer-Experience-Management_4AA0-9726ENW.pdf  http://www.comverse.com/success_stories.aspx?successStoryId=27  www.alcatellucent.com%2Fwps%2FDocumentStreamerServlet%3FLMSG_CABI NET%3DDocs_and_Resource_Ctr%26LMSG_CONTENT_FILE%3DCase_Studi es%252FTelefonica_EN_CaseStudy.pdf&ei=- xzkUOSQB4iGrAfuloDwAw&usg=AFQjCNH2geS7hXalSm0rapvqwyG73CkOcg& sig2=J2p7kj4ACFEASezEesxiqw&bvm=bv.1355534169,d.bmk  http://www.fr.tibco.com/multimedia/ss-vodafone-hutchison-australia_tcm18- 12750.pdf  http://www.tcs.com/SiteCollectionDocuments/White%20Papers/Telecom_Whitep aper_Service_order_management_07_2011.pdf  http://alcatel-lucent.com/motive/management.html  http://www.nokiasiemensnetworks.com/news-events/press-room/press- releases/bharti-airtel-implements-customer-experience-management-platform- cem  http://www.lightreading.in/messages.asp?piddl_msgthreadid=240333&piddl_msgi d=349816#msg_349816  http://www.emeraldinsight.com/journals.htm?articleid=863728&show=html  http://www.focus.com/questions/what-is-churn-management/  http://www.telecomsloyalty-events.com/  http://www.allround.net/images/stories/pdf/Allround_ChurnNew.pdf Symbiosis Institute of Telecom Management Page 61